Client & Team Experience Coordinator

Barge Design Solutions, Inc.; Nashville (TN); On-site; USD 42,000 - 64,000; Full time

Job summary

Barge Design Solutions, Inc. is seeking a highly organized Client & Team Experience Coordinator to support our consulting team, clients, leaders, and internal operations.

You will balance executive support, event planning, marketing coordination, and employee engagement in a collaborative environment. Ideal candidates have 1–3 years in administrative roles, strong communication, and proficiency with Microsoft Office and Adobe Acrobat.

Qualifications

• Associate’s or bachelor’s degree in business administration, marketing, communications, event management, or related field.
• 1–3 years of experience in administrative support, event coordination, or marketing operations.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint), Adobe Acrobat, and modern office technology.
• Excellent written and verbal communication with ability to proofread and handle confidential information.
• Strong organization and multitasking in a fast-paced environment.
• Customer-first mindset and passion for welcoming, positive workplace and event experience.

Responsibilities

• Executive support: calendar coordination, meetings, travel, expenses, and document prep for designated leaders.
• Event management: plan and execute client events and team meetings with timelines, venues, vendors, and day-of logistics.
• Marketing & presentation coordination: format, edit, and proofread proposals, presentations, and collateral; organize marketing assets.
• Employee engagement & operations: drive workplace culture, onboarding support, and recognition programs while managing daily office operations.
• Guest & vendor relations: primary contact for visitors and vendors; coordinate with facilities and IT to ensure smooth daily operations.

Skills

Microsoft Office Suite

Communication Skills

Proofreading

Calendar management

Event coordination

Education

Associate’s or Bachelor's degree

Tools

Adobe Acrobat

Job description

What We're Looking For:

Thrivence is seeking a highly organized and service-oriented Client & Team Experience Coordinator to support our consulting team, clients, leaders, and internal operations. In this dynamic role, you will be the welcoming face of our organization while balancing executive support, event management, marketing coordination, and employee engagement. If you thrive in a collaborative environment, possess a sharp eye for detail, and love bringing people and projects together seamlessly, we want to hear from you.

Key Responsibilities

• Executive Support: Manage calendar coordination, meeting logistics, travel arrangements, expense reporting, and document preparation for designated leaders.
• Event Management: Plan and execute client events, team gatherings, and meetings—handling everything from timelines, venues, and vendor relations to day-of logistics and materials.
• Marketing & Presentation Coordination: Format, edit, and proofread proposals, presentations, and event collateral using brand standards; organize marketing assets and support communication initiatives.
• Employee Engagement & Operations: Drive workplace culture through team-building activities, onboarding support, and recognition programs while overseeing daily office operations, supplies, and shared spaces.
• Guest & Vendor Relations: Serve as the primary point of contact for visitors, clients, and vendors, managing visitor systems and coordinating with facilities and IT to ensure smooth daily operations.

Education & Experience Qualifications:

• Associate’s or bachelor’s degree in business administration, marketing, communications, event management, or a related field (equivalent professional experience will also be considered).
• 1–3 years of experience in administrative support, event coordination, or marketing operations.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint), Adobe Acrobat, and modern office technology.
• Exceptional written and verbal communication skills, with a proven ability to proofread, format documents, and exercise sound judgment with confidential information.
• Strong organizational skills with the ability to manage multiple priorities, meet deadlines, and solve problems resourcefully in a fast-paced environment.
• A customer-first mindset and a passion for creating a welcoming, positive workplace and event experience for clients and team members.

Why join us?

Barge Design Solutions, Inc., is an engineering and architecture firm with diverse in-house multidisciplinary practice areas. The employee-owned company is more than 650+ people strong and serves clients nationwide from multiple U.S. locations. Barge is ranked on Engineering News-Record (ENR)’s Top 500 Design Firms and Architectural Record’s Top 300 Architecture Firms and is a certified Great Place To Work®.

Our primary purpose for being in business is ultimately to create a better life by unleashing the potential of our people, clients and communities. This purpose is supported by our company’s core values because at the end of the day, Barge CARES:

• Collaborate – Help and expect help. Teamwork is essential in what we do.
• Authentic – Honesty, integrity and trust are at the heart of everything we do. We are who we say we are.
• Responsible – We are accountable for our work, our attitude, and our actions. We make Barge better.
• Excellence – We go all in and expect more of ourselves than others expect of us.
• Service – We are humble. We use our gifts in service of others.

We believe that if we are living out our purpose for being in business and integrating our values into everything we do, we will ultimately achieve our vision to be the firm best known for being selected when it matters most.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status or on the basis of disability. Equal Opportunity Employer/Veterans/Disabled

Agency Submissions

No unsolicited agency submissions. Barge Design Solutions does not accept unsolicited resumes from recruiters or staffing agencies. Any unsolicited resume becomes the property of Barge Design Solutions, and no fee will be paid for resulting hires. Only agencies with a signed agreement are authorized to submit candidates.