Client Services Representative

Abqpetcarehospital; Stafford Township (NJ); On-site; USD 33,000 - 35,000; Full time

Benefits offered by this job

Medical, Vision, Dental insurance

401(k)

Health Savings Account

Paid time off

Veterinary benefits after 90 days

Job summary

Abqpetcarehospital in Stafford Township is looking for a Client Services Specialist to join our team. This full-time role is essential in providing exceptional service while ensuring a smooth flow of clients and patients through the hospital.

The ideal candidate will handle client interactions, schedule treatments, maintain patient records, and assist with various tasks such as invoicing and product sales. Compensation ranges from $33,000 to $35,000, with full benefits.

Responsibilities

• Greet clients, determine needs, and complete check-in/check-out processes.
• Schedule clients for prompt treatment and other services.
• Assist with client reminders for health assessments and checks.
• Pull patient charts and create new charts as needed.
• Assist technician in filling prescriptions and provide instructions.
• Perform sales of merchandise and assist clients with product needs.
• Invoice clients, collect fees, and follow credit policies.
• Advise hospital staff about incoming emergencies.
• Maintain cleanliness of waiting room and reception area.
• Prepare and send various correspondence for clients.

Job description

Overview

The Client Services Specialist is an invaluable member of the hospital team who works directly with a Hospital Manager and supporting medical staff to provide exceptional customer service while maintaining a smooth and efficient flow of clients and patients through the animal hospital.

Responsibilities

• Greeting clients, determining the needs of the clients and patients, and completing the check-in and check-out process. Models a professional and courteous manner with staff and clients.
• Follows established policy and procedures in scheduling clients for prompt treatment of ill and/or injured patients, as well as proper scheduling of patients in need of vaccinations, rechecks, surgeries, in-hospital procedures, and other services that require the doctors’ and technicians’ time.
• Helps with client reminders for annual health assessments, parasite checks, dentistry, senior care, etc.
• Pulls patient charts for daily scheduled appointments and collects information to make necessary updates, including the creation of new charts, when appropriate.
• Assists technician in filling prescriptions with appropriate medication and providing routine instructions to owners on the proper administration of the medication.
• Performs over-the-counter sales of merchandise such as food and special diets, shampoos, flea and tick control products, heartworm, etc. Demonstrates a technical knowledge of products and is capable of assisting clients with their product needs.
• Invoices clients, collects fees, makes change, imprints credit card forms, and obtains authorization for credit charges following the credit policies of the hospital.
• Demonstrates basic emergency procedures and can give proper information on transporting the patient to the hospital. Responsible for advising hospital staff about incoming emergencies.
• Maintains appearance and cleanliness of the waiting room and reception area, including re-stocking of products, office supplies, client educational materials, hospital brochures, etc.
• Prepares and sends welcome letters, new client information packets, referral and thank you letters, condolences, long wait notes, and other correspondence for the doctors and/or Hospital Manager.
• Demonstrates a full working knowledge of PIMS procedures and functional applications.

Compensation and Benefits

• The base salary range for this full-time position is $33,000 - $35,000. Our salary ranges are primarily determined by role, level, and location. The range provided for each job posting reflects the minimum and maximum target salaries for the position. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.
• Medical, Vision, Dental insurance
• 401(k)
• Health Savings Account
• Paid time off
• Veterinary benefits also included after 90 days

Employer Information and Compliance

National Veterinary Associates is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information. For positions based in Colorado, NVA provides eligible employees with paid sick and safe leave and public health emergency leave in accordance with Colorado's Healthy Families and Workplaces Act.

All job opportunities and applications are hosted on our official careers site: careers.nva.com. There is no cost or confidential information required to apply or be considered for a position. If you have any doubts about a communication, please verify authenticity on the careers page or via the official contact: [e-mail].