Client Services Representative

Talentify; Purcellville (VA); On-site; USD 36,000 - 54,000; Full time

Benefits offered by this job

Medical, Dental and Vision Insurance

Life Insurance

401(k) plan

Paid Vacation

Paid Holidays

Career Growth Opportunities

In-house Training

Job summary

Blue Ridge Veterinary Associates seeks a Client Service Representative to be the first contact for clients, answer phones, greet guests, and manage records. You will rotate between front desk and call center, with various full‑time shifts including weekends.

Strong customer service and organizational skills are essential. Experience with veterinary terminology and Impromed is a plus; candidates should be 18+ and able to lift records up to 25 lbs.

Qualifications

• 3+ years of customer service experience, preferably in a veterinary hospital.
• Excellent communication skills, including written and verbal English.
• Be able to work all shifts, including weekends and holidays.

Responsibilities

• Answer telephones and greet clients in a professional and friendly manner.
• Maintain and prepare records, consent forms, and documents.
• Schedule veterinary appointments and manage an active calendar.
• Explain estimates and treatment plans compassionately to clients.
• Coordinate front desk and call center duties as needed.

Skills

Customer service

Front desk

Telephone etiquette

Conflict resolution

Organization

Education

High school diploma

Tools

Impromed

Job description

Job Description

Company Description:

At Blue Ridge Veterinary Associates, we employ the finest veterinary professionals to deliver high-quality medical services while promoting a culture of compassion and authenticity. We cultivate attractive working environments and cultures for every hospital staff member, making sure they have the resources to give every pet accurate attention and keep clients well-informed.

Job Description

The Client Service Representative (CSR) is the client’s first contact when calling or visiting the practice and as such represents the professional image of the practice to callers and visitors. The CSR answers telephones, greets clients, prepares patient files, receives and relays client correspondence, updates client financial records. The outstanding CSR has the ability to diffuse negative client situations and foster client bonding. You will rotate between the front desk and call center.

Schedule: Full-time. Various schedules are available. AM, Mid-day and PM shifts, including some weekends.

• Customer-centric and leadership abilities.
• Bond with clients and keep a positive demeanor in the reception area.
• Accurately maintain and prepare records, consent forms, other documents. Prepare health certificates, immunization certificates, laboratory requests, and euthanasia certificates
• Maintain an active veterinary appointment schedule, screening emergencies, and prioritizing cases that need to be seen.
• Answer telephones and handle calls quickly, efficiently, and in a professional and friendly manner using a multi-line system.
• Handle client/patient transfer requests.
• Strong attention to detail and organizational skills.
• Accurately and compassionately communicate estimates and treatment plans.
• Experience with Impromed is a plus.

Qualifications

• High school diploma or equivalent.
• 3+ years of customer service experience, preferably in a veterinary hospital.
• Possess a cheerful demeanor and contribute to a positive work environment.
• Quickly learn how to pronounce, know the meaning of and spell commonly used veterinary terms
• Perform basic digital literacy, type 30 words per minute.
• Excellent communication skills, including written and verbal language skills in English.
• Able to work all shifts, including weekends, and holidays.
• Be at least 18 years or older.
• Excellent digital literacy, demonstrating accuracy in inputting details.
• Work well independently and in a group.
• Be flexible in attitude and work habits.
• Physical Effort: Work requires lifting and carrying records and equipment weighing up to 25 lbs; requires sitting and standing for extended periods of time.
• Working conditions: Must love pets and all that comes with them

Additional information

All your information will be kept confidential according to EEO guidelines.

Benefits

We reward leadership and excellence with:

• Medical, Dental and Vision Insurance
• Life Insurance
• 401(k) plan
• Paid Vacation
• Paid Holidays
• Career Growth Opportunities
• In-house Training

If you are looking for a career adventure and an opportunity for unmatched personal growth, we want to hear from you.

National Veterinary Associates (NVA) is a leading North American pet health care company with nearly 1,300 locations spanning general practice veterinary hospitals, Ethos emergency and specialty hospitals, and pet resorts and equine veterinary care. With approximately 40,000 team members, we care for pets and support pet families in communities across the United States and Canada. Our purpose is to give pets and the people who love them more quality years together, and our mission is to make care more personal, easy and accessible while advancing medicine and care across every stage of life. Across NVA, we support our teams with the resources, expertise and opportunities they need to deliver exceptional care and help shape the future of veterinary and pet care.

Purpose

Give pets and the people who love them more quality years together

Mission

Transform the pet family experience to be personal, easy and accessible, while advancing medicine and care across every stage of life.

Values

Care Deeply, Do What’s Right, One Team, Own It, Shape What’s Next

One NVA: Bringing General Practice & Ethos Together

NVA is built to make care personal, easy and accessible, while advancing medicine across every stage of a pet’s life.

At National Veterinary Associates, we want to make sure your experience connecting with us is seamless and straightforward. Here’s what to expect when interacting with us:

• We’ll always reach out via verified LinkedIn profiles or emails ending in @nva.com
• We may also contact you via text message from an identified NVA representative for recruiting-related communication
• All job opportunities and applications are hosted on our official careers site: careers.nva.com
• There is no cost or confidential information required to apply or be considered for a position

If you have any doubts about a communication, feel free to visit our careers page to verify authenticity or email us at [e-mail]. Thank you for exploring opportunities at NVA!

NVA offers a comprehensive benefits program including medical, dental, vision, a 401k with employer match, and paid time off (including sick time) for all eligible employees. The team can provide more information about compensation and benefits for your specific location during the process. For positions based in Colorado, NVA provides eligible employees with paid sick and safe leave and public health emergency leave in accordance with the requirements of Colorado's Healthy Families and Workplaces Act.

NVA is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information. Pursuant to the San Francisco Fair Chance Ordinance, Los Angeles Fair Chance Initiative for Hiring Ordinance, and any other state or local hiring regulations, we will consider for employment any qualified applicant, including those with arrest and conviction records, in a manner consistent with the applicable regulation.