Client Services & Office Coordinator - 4-Day Week

The Alliance of Idaho; Hailey (ID); On-site; USD 28,000 - 39,000; Full time

Benefits offered by this job

Four-day work week

Nonprofit environment

Hailey, Idaho office

Job summary

The Alliance of Idaho is seeking an organized Client Services & Office Coordinator to help keep our busy immigration legal services office running smoothly. You will answer phones, welcome clients, schedule consultations, accept payments, manage documents, and connect clients with the right team member.

This role is fast-paced and requires meticulous attention to detail, ability to prioritize, and a welcoming, professional manner.

Qualifications

• Front-desk or client-facing experience in a fast-paced office.
• Confidential handling of documents and payments.

Responsibilities

• Answer incoming calls and connect clients with the right team member.
• Welcome clients and visitors to the office.
• Schedule and confirm appointments and consultations.
• Process client payments and issue receipts.
• Scan, copy, and organize client documents.
• Maintain filing systems and organize shared spaces.
• Order and manage office supplies and copier maintenance.
• Provide administrative support to paralegals and attorneys.
• Anticipate needs and help improve team efficiency.

Skills

Bilingual Spanish-English

Organization

Phone support

Document management

Tools

MS Office

Job description

The Alliance of Idaho is seeking an organized Client Services & Office Coordinator to help keep our busy immigration legal services office running smoothly. You will answer phones, welcome clients, schedule consultations, accept payments, manage documents, and connect clients with the right team member.

This role is fast-paced and requires meticulous attention to detail, ability to prioritize, and a welcoming, professional manner.