Client Services Lead

Abqpetcarehospital; State College (Centre County); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Medical, Vision, and Dental Insurance

401(k) matching

Health Savings Account (HSA)

Paid Time Off

Employee Discounts

Uniform Allowances

Continuing Education and Leadership00

Job summary

Keystone Veterinary Care, located in State College, PA, is seeking a motivated Lead Client Service Representative to join our team. This leadership role is ideal for someone who excels in customer service, thrives in a fast-paced environment, and is passionate about creating exceptional experiences for both clients and their pets.

As the first point of contact for our hospital, the Lead CSR will support daily front desk operations, mentor team members, and ensure professionalism, a clean and

Qualifications

• Minimum of 2 years of customer service experience in a veterinary or medical setting.
• Leadership or supervisory experience preferred.
• Strong communication, organizational, and problem-solving skills.
• Ability to multitask and remain composed in a fast-paced environment.
• Proficiency with veterinary practice management software (Avimark experience is a plus).
• High school diploma or equivalent required.
• Financial and administrative experience, including handling payments and estimates.
• Familiarity with AllyDVM, Vetstoria, or similar platforms.
• Commitment to teamwork and client care.

Responsibilities

• Lead and support the CSR team in daily operations.
• Provide exceptional client service and set professionalism and empathy standards.
• Oversee front desk workflow, scheduling, check-in/check-out, and financial transactions.
• Train, mentor, and onboard new CSR team members.
• Assist in creating and maintaining standard operating procedures (SOPs).
• Ensure accuracy in medical records, estimates, and invoices.
• Address client concerns with professionalism and resolve issues.
• Collaborate with hospital leadership to improve efficiency and client satisfaction.
• Monitor schedules to optimize appointment flow and hospital productivity.
• Support hospital initiatives, promotions, and client communication strategies.
• Maintain a clean, organized, and welcoming reception area.

Skills

Customer service

Leadership

Communication

Multitasking

Education

High School diploma or equivalent

Tools

Avimark

Job description

Keystone Veterinary Care, located in State College, PA, is seeking a motivated, compassionate, and experienced Lead Client Service Representative (CSR) to join our team. This leadership role is ideal for someone who excels in customer service, thrives in a fast‑paced environment, and is passionate about creating exceptional experiences for both clients and their pets. This will be a leadership role, requiring applicant to be confident and capable of leading a team.

As the first point of contact for our hospital, our CSRs play a vital role in delivering outstanding service. The Lead CSR will support daily front desk operations, mentor team members, and ensure efficiency, professionalism, a clean and welcoming environment, and consistency in every client interaction.

Full Time Position

The position is full time (Monday – Friday), with no weekend hours. The schedule will be based on hospital needs and requirements. Compensation will be determined based on experience.

Key Responsibilities

• Lead and support the Client Service Representative team in daily operations.
• Provide exceptional client service and set the standard for professionalism and empathy.
• Oversee front desk workflow, including scheduling, patient check-in/check-out, and financial transactions.
• Train, mentor, and onboard new CSR team members.
• Assist in creating and maintaining standard operating procedures (SOPs).
• Ensure accuracy in medical records, estimates, and invoices.
• Address client concerns with professionalism and resolve issues effectively.
• Collaborate with hospital leadership to improve efficiency and client satisfaction.
• Monitor schedules to optimize appointment flow and maximize hospital productivity.
• Support hospital initiatives, promotions, and client communication strategies.
• Maintain a clean, organized, and welcoming reception area.

Qualifications

• Minimum of 2 years of customer service experience in a veterinary or medical setting required.
• Previous leadership or supervisory experience preferred.
• Strong communication, organizational, and problem‑solving skills.
• Ability to multitask and remain composed in a fast‑paced environment.
• Proficiency with veterinary practice management software (Avimark experience is a plus).
• Financial and administrative experience, including handling payments and estimates.
• A positive attitude with a passion for teamwork and client care.
• High school diploma or equivalent required.

Preferred Skills

• Familiarity with AllyDVM, Vetstoria, or similar communication platforms.
• Strong conflict resolution and team development skills.
• Commitment to continuous improvement and leadership growth.

Benefits

• Medical, Vision, and Dental Insurance
• 401(k) matching
• Health Savings Account (HSA)
• Paid Time Off
• Employee Discounts
• Uniform Allowances
• Continuing Education and Leadership Development Opportunities

Our Core Values

• We Are Better as One
• We Care About Results
• We Lead with Compassion
• We Do the Right Thing

Submit your resume and cover letter to join our exceptional team at Keystone Veterinary Care.

NVA is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information. Pursuant to the San Francisco Fair Chance Ordinance, Los Angeles Fair Chance Initiative for Hiring Ordinance, and any other state or local hiring regulations, we will consider for employment any qualified applicant, including those with arrest and conviction records, in a manner consistent with the applicable regulation.