Client Services Coordinator- Part Time

Gurstel Law Firm, P.C.; Minneapolis (MN); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Medical, Dental, Vision

401k, Profit Sharing

PTO / Paid Holidays

Life and Disability Insurance

Job summary

Gurstel Law Firm, P.C. is seeking a Client Services Coordinator in Minnesota. The role supports legal teams with a range of administrative tasks, client communications, and billing inquiries.

The candidate should be a team player with strong attention to detail and excellent written and verbal communication skills. Responsibilities include documenting communications, setting up repayment plans, and maintaining client files while coordinating with accounting on cost issues and invoices.

Qualifications

• College degree in business, criminal justice, or related field preferred.
• Excellent written and verbal communication skills.
• Strong computer skills including MS Word, Excel, and Outlook.
• 75+ WPM typing speed.
• Knowledge of CLS collection software a plus.
• Ability to multitask in a fast-paced environment.
• Attention to detail and professional demeanor.

Responsibilities

• Set up repayment plans and document all communications and transactions.
• Manage time and prioritize high-volume tasks.
• Write detailed letters and review reports for clients and company directives.
• Log directives, track client progress, and manage files and records.
• Provide customer service and assess client needs to ensure quality standards.
• Assist with cost/payment inquiries with accounting and resolve invoice questions.

Skills

Communication

Organization

Dependability

Initiative

Adaptability

Multitasking

Typing 75 WPM

Education

College degree in business or related field

Tools

MS Word

MS Excel

MS Outlook

Word Perfect

Copier

Fax

Scanner

Job description

Gurstel Law Firm P.C. - Client Services Coordinator

The Client Services Coordinator is responsible for performing a variety of general legal support tasks. The successful candidate will be a team player, have a high level of attention to detail, strong verbal and written communication skills, and strong computer skills.

Duties And Responsibilities

• Professional communication skills with the ability to set up repayment plans and document all communication and transactions.
• Time Management – can manage one’s own time and prioritize high volume of tasks.
• Excellent verbal and written communications skills - Ability to write detailed letters, review reports, communicate effectively with clients and work files per client and company directives in a professional and thorough matter.
• Clerical - Knowledge of administrative and clerical procedures and systems such as word processing. The ability to work a que of codes, manage files and records, create and send appropriate correspondence and reports both internally and externally. Log Client Directives. Track client progress as it pertains to the recovery goals.
• Customer Service - Knowledge of principles and processes for providing customer service. This includes client needs assessment, meeting quality standards for services, and evaluation of client customer satisfaction.
• Judgment and Decision Making - Recommend suit worthiness on files and compliance with all SOP’s from a variety of clients. Consider the relative costs and benefits of potential actions to choose the most appropriate one and make proper recommendations for client review.
• Complex Problem Solving – Identify complex problems and review related information to develop and evaluate options and implement solutions. Work with Accounting on cost/payment issues, balance discrepancies, and client invoice questions
• Tools/Technology Required: MS Word, MS Excel, MS Outlook, Word Perfect, copier, fax, and scanner.
• All other duties as may be assigned.

Characteristics/Skillset

• Adhere to the Firm’s core values: Do right, achieve results, maintain integrity.
• College Degree in business, Criminal Justice, or related field preferred (experience can be substituted for education)
• Collection Law knowledge is helpful
• Basic knowledge of the legal process and legal documents preferred
• Ability to multitask and work in a fast paced environment
• High level of attention to detail
• Excellent communication and organizational skills
• Ability to prioritize deadlines and commitments
• Self-Starter and forward thinker
• Professional Demeanor
• Experience with Microsoft Office suite, particularly with Excel, Word, and Microsoft Outlook required
• Knowledge of CLS collection software is a plus
• 75+ WPM typing skills

COMPETENCIES

• Adaptability: 20%
• Communication Skills: 20%
• Dependability: 20%
• Initiative: 20%
• Organization Skills: 20%

TRAVEL - This position requires up to 0-5% travel. Travel excludes local commute.

Compensation And Benefits

• Medical, Dental, Vision, STD, LTD, Life, Accident, Critical Illness, Long-Term Care, Pet Insurance, 401k, Profit Sharing, and Student Debt Retirement Savings Program.
• Paid Time Off (PTO)/ Paid Holidays

Gurstel Law Firm, P.C. (hereinafter “the Firm”) is multi-state litigation law firm representing creditors in all aspects of legal collection process. The Firm is headquartered in Golden Valley, Minnesota with offices in Arizona, California, Iowa, Minnesota, Nebraska, Nevada, Utah, and Wisconsin. Its practice is focused on the development of attorneys’ litigation skills, strategies and industry knowledge.

CULTURE

At Gurstel, we operate on our Core Values of Doing Right, Achieving Results, and Maintaining our Integrity. We champion diversity and are a very fast-paced, enthusiastic group of people! Success is celebrated and we are looking for people who share those same values with the drive to exceed expectations and think outside the box! Our culture is what makes our Firm a fun and rewarding place to work.

EOE- Gurstel Law Firm, P.C. is an Equal Opportunity Employer (M/W/D/V) dedicated to diversity in the workplace and offers a great work environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.