Client Services Coordinator

ARTS ACADEMY; Portland (OR); Hybrid; USD 27,552 - 41,328; Part time

Job summary

A creative editorial collective is seeking a Freelance Client Services Coordinator based in Portland, OR. This hybrid role involves managing the office, coordinating client requests, and ensuring satisfaction through hospitality and administrative tasks. The ideal candidate should possess exceptional communication and organizational skills, preferably with background experience in hospitality and the creative industry. Flexibility in schedule is essential as work may extend outside normal hours.

Qualifications

• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Hospitality experience preferred.

Responsibilities

• Maintain office in Portland and manage vendors.
• Coordinate client requests to ensure satisfaction.
• Order, prepare, and clean up meals in the office.

Skills

Client Services

Communication

Customer Service

Hospitality

Administrative Assistance

Organizational Skills

Multitasking

Written Communication

Verbal Communication

Job description

Founded in 2021 by partners Tommy Harden and Peter Wiedensmith, Arts Academy is an editorial collective dedicated to excellence in filmmaking, storytelling, and creativity. With headquarters in Portland and offices in LA and NY, our award-winning editors specialize in commercials, film, TV, and digital content, focusing on culturally impactful work that supports and elevates creators. Our team is passionate about delivering top-notch editorial services.

Role Description

This is a Freelance hybrid role for a Client Services Coordinator located in Portland, OR. The Client Services Coordinator will be responsible for maintaining our office in Portland + all office vendors and client and staff hospitality. Daily tasks will include coordinating client requests, ensuring customer satisfaction, ordering, prepping and cleanup of meals in office and assisting with office administration.

Qualifications

• Client Services, Communication, and Customer Service skills
• Hospitality experience preferred
• Administrative Assistance skills
• Strong organizational and multitasking abilities
• Excellent written and verbal communication skills
• Ability to work on-site in Portland, OR
• Experience in the filmmaking or creative industry is a plus
• Flexible schedule - Ability to work outside of business hours on longer work days and weekends as needed