Client Services Coordinator

Pacific Asset Advisors; Bellevue (WA); Hybrid; USD 63,000 - 77,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k)

401(k) matching

Life Insurance and AD&D

Supplemental Health Insurance

Employee Assistance Program (EAP)

Paid Time Off (PTO)

Paid Holiday

Cell Phone Reimbursement

Job summary

Pacific Asset Advisors, Inc. is seeking a Client Services Coordinator to support our growing commercial real estate platform in the Pacific Northwest.

This role partners with brokers and internal teams, coordinating transactions, preparing documents, and maintaining CRM systems to ensure accurate records and timely deals. You will help with marketing, schedules, and client interactions while balancing multiple priorities in a fast-paced, growth-focused environment.

Qualifications

• Bachelor's degree preferred but not required.
• Washington State Real Estate License preferred or obtainable within 90 days.
• 2+ years administrative experience in office or related field.
• Excellent written and verbal communication skills.
• Strong organizational skills with ability to manage multiple priorities.

Responsibilities

• Support brokers across leasing and sales transactions, including preparing documents and coordinating schedules.
• Serve as a primary point of contact for brokers and internal teams throughout the deal process.
• Prepare transaction-related documentation such as LOIs, listing agreements, and commission agreements.
• Coordinate due diligence and sale documentation and manage execution through DocuSign.
• Maintain accurate records in CRM and internal systems (Salesforce and databases).
• Assist with marketing efforts and keep broker materials current and organized.
• Manage multiple deadlines with high attention to detail and responsiveness.

Skills

Organized and detail-oriented

Proactive and accountable

High-performance mindset

Collaborative and adaptable

Strong communicator

Education

Bachelor's degree preferred

Real estate license preferred

Tools

Microsoft Office

CRM platforms

Job description

Join Our Growing Team For nearly 30 years, Pacific Asset Advisors has been a trusted leader in commercial real estate across the Pacific Northwest. Today, we're focused on building a premier commercial real estate platform, bringing together some of the industry's top talent and expanding our presence across the West Coast.

We're looking for a Client Services Coordinator to play an integral role in supporting our growing platform. This position will work directly with our commercial real estate professionals, helping coordinate transactions and support the day-to-day operations that allow our team to deliver exceptional results.

This is a great opportunity to join an established firm at an exciting time of growth, work alongside experienced industry professionals, and make a meaningful contribution to our continued expansion.

What You'll Do

• Support brokers across all aspects of leasing and sales transactions, including preparing documents and coordinating schedules
• Serve as a primary point of contact for brokers and internal teams throughout the deal process
• Prepare transaction-related documentation, including Letters of Intent, listing agreements, and commission agreements
• Coordinate due diligence and sale documentation and manage document execution through DocuSign
• Maintain accurate records in internal systems and CRM platforms (including Salesforce and other brokerage databases)
• Assist with marketing efforts and keeping broker materials current and organized
• Manage multiple deadlines while maintaining a high level of detail and responsiveness

About You

• Organized and detail-oriented: You effectively manage competing priorities, deadlines, and responsibilities while maintaining a high standard of accuracy and quality.
• Proactive and accountable: You take ownership of your work, anticipate needs, and consistently follow through on commitments.
• Thrives in a high-performance environment: You enjoy working alongside ambitious, driven professionals and are comfortable navigating the pace and evolving priorities of a growing organization.
• Collaborative and adaptable: You work effectively across teams, embrace new challenges, and are motivated by opportunities to contribute to the company's continued growth.
• Strong communicator: You communicate clearly and professionally, ensuring information flows effectively and priorities remain aligned across the organization.

What We're Looking For

• Bachelor's degree preferred (not required)
• Washington State Real Estate License preferred or ability to obtain within 90 days of hire
• 2+ years of experience in administration, office management, finance, or a related field
• Strong written and verbal communication skills
• Excellent organizational skills and ability to manage multiple priorities
• Comfortable working with Microsoft Office and learning internal systems/CRM platforms
• A professional, client-focused approach with strong attention to detail
• Ability to work well both independently and collaboratively

Physical Requirements

• Must be able to sit for extended periods and lift/move items up to 20 pounds.

Benefits

• Medical Insurance
• Dental Insurance
• Vision Insurance
• 401(k)
• 401(k) matching
• Life Insurance and AD&D
• Supplemental Health Insurance
• Employee Assistance Program (EAP)
• Paid Time Off (PTO)
• Paid Holiday
• Cell Phone Reimbursement

Pay

Pay range: starting at $70,000 annually (hourly, non-exempt)

Schedule

Hybrid Full-Time, Non-Exempt

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, genetics, disability, age, veteran status, or any other characteristic protected by law.