Client Services & Administrative Assistant

Cumulative Wealth Solutions LLC; New Jersey; On-site; USD 30,000 - 39,000; Part time

Job summary

Cumulative Wealth Solutions LLC is seeking a Client Services & Administrative Assistant to join our boutique financial planning team. This part-time role is approximately 20 hours per week, with flexibility and room to grow into an Office Manager or Operations position as the firm expands.

You will greet clients, manage scheduling, support advisors, prepare materials for seminars, and maintain organized client files.

Qualifications

• Strong written and verbal communication skills.
• Basic computer proficiency.
• Reliable transportation.
• Administrative, customer service, or office experience preferred.
• Experience with Microsoft Office, Outlook, Adobe Acrobat, or similar software preferred.
• Interest in learning financial industry terminology and processes.
• Financial services experience not required.

Responsibilities

• Welcome clients and visitors and create a strong first impression.
• Prepare conference rooms and ensure a welcoming environment.
• Assist with client communications and scheduling.
• Answer and direct incoming phone calls.
• Scan, organize, and maintain digital client files.
• Assist with document prep and various admin projects.
• Order and maintain office supplies.
• Support advisors and operations with day-to-day tasks.
• Prepare materials for seminars and client events.
• Attend local seminars monthly to assist with setup and client support; hours adjusted to ~20 per week.

Skills

Strong written and verbalcommunication

Basic computer proficiency

Reliable transportation

Organizational skills

Detail-oriented

Customer service mindset

Tools

Microsoft Office

Outlook

Adobe Acrobat

Job description

Job Description

Cumulative Wealth Solutions is a boutique financial planning firm dedicated to helping individuals and families make informed decisions about retirement and their financial future. We pride ourselves on building lasting relationships, providing exceptional service, and creating a welcoming experience for every client who walks through our doors.

As our firm continues to grow, we're looking for a Client Services & Administrative Assistant to become an important part of our team. This position is ideal for someone who enjoys helping people, takes pride in staying organized, and is looking for an opportunity to build a long-term career with a growing company.

If you'd like to learn more about who we are, meet our team, and learn about our mission, we encourage you to visit www.cumulativewealth.com before applying.

This role begins as a part-time position of approximately 20 hours per week and offers a genuine opportunity for increased responsibility, additional hours, and potential advancement into an Office Manager or Operations role as our firm continues to expand.

What You'll Do

• Welcome clients and visitors to our office and help create an exceptional first impression.
• Prepare conference rooms and ensure clients have a comfortable, welcoming experience.
• Assist with client communications and scheduling.
• Answer and direct incoming phone calls.
• Scan, organize, label, and maintain digital client files.
• Assist with document preparation and a variety of administrative projects.
• Order and maintain office supplies.
• Support our advisors and operations team with day-to-day office responsibilities.
• Prepare materials for educational seminars and client events.
• Attend approximately two local educational seminars each month to assist with event setup and client support. During seminar weeks, your regular work schedule will be adjusted so your total hours remain approximately 20 hours for the week.

Who We're Looking For

We're looking for someone who enjoys taking ownership of their work, learning new skills, and finding ways to help a growing team succeed. We'll provide the training and support you need, but we're seeking someone who takes pride in being dependable, resourceful, and willing to step in wherever they're needed.

The ideal candidate is someone who:

• Has a positive, friendly, and professional attitude.
• Enjoys working with people and providing exceptional customer service.
• Is highly organized and detail-oriented.
• Learns quickly and follows through on commitments.
• Can work independently while also collaborating well with a small team.
• Is comfortable using technology and learning new software.
• Takes pride in staying organized and anticipating what needs to be done.
• Wants to build a career, not simply find their next job.

Qualifications

Required

• Strong written and verbal communication skills.
• Basic computer proficiency.
• Reliable transportation.

Preferred

• Administrative, customer service, or office experience.
• Experience with Microsoft Office, Outlook, Adobe Acrobat, or similar software.
• An interest in learning financial industry terminology and processes.

Previous experience in financial services is not required. We value professionalism, initiative, a willingness to learn, and a positive attitude above industry experience.

Schedule

This is a part-time position of approximately 20 hours per week.

We offer flexibility when establishing your regular schedule, but once it's established, your hours will remain consistent from week to week. Typical schedules may be four 5-hour days or five 4-hour days, depending on availability and business needs.

Compensation

$22.00 to $28.00 per hour, based on experience and qualifications.