Client Service Specialist (Administrative and Personal Assistant)

Paul Hastings; New York (NY); On-site; USD 83,000 - 120,000; Full time

Job summary

An established industry player is seeking a Client Service Specialist to provide exceptional administrative support to both internal and external clients. This role involves managing communications, coordinating schedules, and ensuring a seamless flow of information in a collaborative environment. With a focus on professionalism and confidentiality, the ideal candidate will thrive in a dynamic setting, supporting high-profile clients and contributing to the firm's success. The firm offers a generous compensation package and a wealth of benefits, making it an exciting opportunity for those committed to professional growth and excellence in service.

Benefits

Medical, Dental, Vision Insurance

Flexible Spending Account

401(k) Plan with Profit Sharing

Paid Parental Leave

Generous PTO Program

Professional Development Programs

Transportation and Commuter Benefits

Employee Discounts

Wellbeing Programs

Anniversary Bonus Program

Qualifications

• At least 4 years of legal secretarial or relevant legal experience required.
• Bachelor's degree preferred for this administrative role.

Responsibilities

• Provide administrative client services to internal and external clients.
• Manage emails, schedules, and travel arrangements efficiently.
• Draft and review documents while maintaining confidentiality.

Skills

Administrative Support

Client Communication

Document Management

Scheduling

Confidentiality Handling

Education

Bachelor's Degree

Job description

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Client Service Specialist (Administrative and Personal Assistant)

Paul Hastings is a leading international law firm that provides innovative legal solutions to many of the world's top financial institutions and Fortune Global 500 companies. With a strong presence throughout Asia, Europe, Latin America, and the U.S., we have the global reach and extensive capabilities to provide personalized service wherever our clients’ needs take us. As one of the world’s leading law firms, we seek dynamic individuals who share our commitment to service, innovation, and professional growth.

We have an opening for a Client Service Specialist (Administrative and Personal Assistant).

The Client Service Specialist (Administrative and Personal Assistant) provides administrative client services to both internal and external clients.

In this capacity, the Client Service Specialist (Administrative and Personal Assistant) will:

• Maintain a consistent physical presence required to facilitate an interactive and collaborative environment ensuring that assignments, and peer level support are optimized to provide seamless support;
• Professionalism in handling high profile and confidential clients and serve as a first point of contact for key communications;
• Managing, monitoring and prioritizing emails and numerous priorities;
• Coordinating heavy schedules, calendaring and travel arrangements;
• Draft, review and edit documents and correspondence;
• Maintaining and managing physical documents and electronic files;
• Collaborate with assistants and Firm resources to coordinate tasks and projects;
• Coordinate administrative functions and facilitate completion of expense entry; client related tasks and other administrative projects as assigned;
• Manage the administrative practice of the attorney and facilitate service levels that meet client requirements;
• Assist with ad hoc projects; and
• Work overtime as required.

Qualifications:

• Bachelor’s degree (preferred); and
• At least 4 years of legal secretarial experience or relevant legal experience (required).

Employees will be provided with an excellent career opportunity in a collaborative environment, in addition to a generous total compensation package with the opportunity to earn bonuses based on individual contribution and firm profitability.

The salary wage range that we expect to pay for this position is a minimum of $83,000 and a maximum of $120,000 annually. The actual pay wage may vary based on experience or other relevant factors.

Eligible employees can participate in the Firm’s comprehensive benefits program, which include the following:

• Medical, Dental, Vision, Life/AD&D, Long Term Care, and Short- and Long-Term Disability
• Flexible Spending Account and Health Savings Account
• Healthcare Concierge and Advocacy
• Lifestyle Spending Account
• Voluntary 401(k) Plan and Profit Sharing
• 10 Paid Holidays per year and a generous PTO Program
• Family Support including Paid Parental Leave, Fertility Benefits, Breast Milk Shipping, Back-up Child Care, Elder Care, and Tutoring
• Wellbeing programs (Employee Assistance Program, Relationship Support, Mental Health and Well-Being Events)
• Anniversary Bonus Program
• Professional Development Programs
• Transportation and Commuter Benefits
• International Travel Insurance
• Auto/Home/Pet Insurance
• Prepaid Legal Insurance
• Employee Discounts
• And More!

Paul Hastings LLP is an equal employment and affirmative action employer F/M/Disability/Vet/Sexual Orientation/Gender Identity.

Paul Hastings' policy is to provide equal employment opportunity for all applicants and employees. It is the Firm’s policy not to discriminate against any employee or applicant for employment because of ethnicity, race, creed, color, religion, sex (including pregnancy, childbirth or related medical conditions), national origin, immigration status, ancestry, age, marital status, protected veteran status, military status, disability, genetic information, medical condition, sexual orientation, gender identity, or any other basis prohibited under federal, state or local law.