Client Service & Operations Specialist

Telos Capital Management, Inc.; San Diego (CA); On-site; USD 53,000 - 60,000; Full time

Benefits offered by this job

Health and retirement benefits

Paid time off

On-site gym

Job summary

Telos Capital Management, Inc. is seeking a detail-oriented Client Service & Operations Specialist in San Diego to support account administration, money movements, and client service.

You will work closely with the investment team, advisors, and custodians to ensure timely and accurate processing of requests and to promote a positive client experience. The role emphasizes accuracy, strong communication, and teamwork, with responsibilities spanning CRM file maintenance, client paperwork, and

Qualifications

• Bachelor's degree in Finance or related field preferred; new grads considered with relevant internship/work experience.
• 1–2 years of experience with an RIA, financial planner, broker-dealer, or bank preferred.
• Experience with CRM systems is a plus.
• High ethical standards and ability to maintain confidentiality.

Responsibilities

• Provide administrative and operational support to deliver exemplary client service.
• Open and maintain accounts, process money movements, and coordinate with custodians and internal teams.
• Serve as a primary point of contact for client service needs and ensure timely, accurate resolutions.
• Prepare and submit account paperwork for new and existing clients; track status and communicate updates.
• Process client move money requests, account maintenance requests, and daily custodial alerts.
• Assist with billing processes, expense reports, and special projects as assigned.

Skills

Excellent communication

Attention to detail

Organizational skills

Self-starter

Team collaboration

Office software proficiency

Education

Bachelor's degree in Finance or related field

Tools

CRM systems

Microsoft Office (Word, Excel, Outlook)

Job description

TELOS CAPITAL MANAGEMENT, INC. is currently seeking a detail-oriented Client Service & Operations Specialist to join our team in San Diego. This is an exciting opportunity to gain hands‑on experience in the investment management industry at a dynamic, growing SEC-registered investment adviser (RIA).

Position Summary

This position reports to the Client Service & Operations Manager and works closely with the Manager, advisors, investment team, and clients, providing administrative and operational support to deliver exemplary client service. Primary duties include opening and maintaining accounts, processing money movements, coordinating with custodians and internal teams to ensure timely and accurate resolution of service requests, and serving as a key point of contact for client service needs, contributing to a consistent and positive client experience.

Principal Duties and Essential Functions:

• Support the Operations Manager and investment team with daily administrative needs
• Create, maintain, and update client files and records in our CRM, systems, and office files, consistent with firm policies
• Prepare and submit account paperwork for new and existing clients, including internal firm forms (Investment Management Agreement, etc.) for new clients, and custodian paperwork for all accounts; track status and communicate updates to the advisor and client
• Process client move money requests (withdrawals, transfers, deposits, etc.)
• Process account maintenance requests (address, email, beneficiary, or trustee changes, account closures, etc.)
• Monitor daily custodial alerts and resolve or elevate as needed (account updates, etc.)
• Perform data entry, data reconciliation, and spreadsheet updates
• Answer phones, prepare, process, and file firm forms, and handle client mailing requests
• Support billing and fee collection processes, including mailing client statements
• Prepare expense reports
• Assist with special projects as assigned
• Adhere to regulatory, compliance, and firm policies, procedures, and code of ethics

Requirements/Qualifications and Skills:

• Bachelor's degree in Finance or related field preferred — new grads considered with a business-related degree and/or relevant internship/work experience
• 1-2 years of experience with an RIA, financial planner, broker-dealer, or bank preferred
• Experience with CRM systems is a plus
• Excellent Communication skills, both written and verbal, to interact effectively with clients, advisors, custodians, and team members
• High attention to detail, accuracy in data entry, and strong organizational skills to manage multiple tasks and deadlines
• Quick learner who exhibits high standards and strives for excellence
• Self-starter who works well independently and as part of a team
• Proficient in standard office software (e.g., Microsoft Word, Excel, Outlook)
• High ethical standards and ability to maintain confidentiality

Telos Capital Management, Inc. is an investment adviser registered with the U.S. Securities and Exchange Commission, providing retirement planning and investment management services to a diverse client base. We are passionate about helping our clients achieve their financial goals and are committed to exemplary service. We foster an inclusive work environment in which each employee is respected for their contribution and challenged to grow and achieve their potential. We strive to cultivate a work environment that strikes an agreeable balance between professional and personal lives. Team members collaborate closely to deliver high-quality service, data-driven insights, and consistent client support in a professional environment.

Compensation and Benefits

We offer a great working environment and company culture, along with a competitive benefits package:

• Compensation: $52,500–$60,000 annually, depending on relevant experience, qualifications, skills, and education, plus eligibility for a year-end performance bonus
• Health and retirement benefits
• Paid time off (including all stock market holidays)
• Free access to on‑site gym

Learn more at www.telosinc.com

Job Type: Full-time – In office (San Diego, CA)