Client Service Manager

Self Bill Pro LLC

United States

Remote

USD 80,000 - 90,000

Full time

2 days ago

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Job summary

Self Bill Pro LLC is seeking a Client Service Manager (CSM) for a fully remote, full-time role in the United States. You will own client relationships, manage billing accuracy, and lead renewal activities for a portfolio of employee benefits accounts.

The role emphasizes proactive outreach, cross-functional collaboration, and data-driven problem solving in a fast-growing startup. Strong communication, Excel, and CRM proficiency are essential.

Qualifications

Bachelor's degree or equivalent with 3+ years in employee benefits account management, client success, or a client-facing role, or 7+ years of relevant experience.
Customer-centric mindset with strong relationship-building and interpersonal skills.
Comfortable initiating proactive outreach and scheduling calls rather than relying on email.
Ability to manage a portfolio of complex client accounts, including hands-on billing issue resolution.
Familiarity with data formats like 834 and LDEx EDI files.
Strong analytical skills and comfort with data analysis in Microsoft Excel.
Excellent verbal and written communication; proficient with MS Office and CRM tools.
Strong organizational skills and ability to work independently in a fast-paced startup.

Responsibilities

Serve as the main point of contact and relationship owner for a portfolio of clients.
Build and maintain relationships with key client stakeholders, benefit administrators, brokers, and carriers.
Run proactive touchpoints across the client lifecycle and coordinate communications with brokers.
Own inbound client inquiries end-to-end — billing questions, invoice issues, and account concerns.
Explain how benefit changes feed into billing so clients understand invoices, not just the answer.
Lead clients through annual renewals and monitor account health for early warning signs.

Skills

Relationship management

Customer-centric

Proactive outreach

Communication

Analytical thinking

Education

Bachelor's degree

Tools

Microsoft Excel

CRM systems

Job description

About Self Bill Pro:

Self Bill Pro is a rapidly growing startup dedicated to solving one of the most persistent challenges in the employee benefits ecosystem: the complexity of monthly benefits billing. We provide a tech-enabled service where our dedicated team leverages proprietary software to eliminate the administrative burdens of manual invoice audits and costly billing errors. Our mission is to streamline this critical operation, freeing up employers, brokers, and carriers to focus on their strategic priorities.

About the Role:

We are seeking a Client Service Manager (CSM) with employee benefits experience to be the primary point of contact and relationship owner for a dedicated portfolio of clients. This is an individual contributor role reporting to the Manager of Client Services, not a people-leadership position. This is a client-facing role: fielding inbound inquiries, running proactive touchpoints across the client lifecycle, and owning the overall health of each relationship. This is a remote position.

Key Responsibilities:

Relationship Ownership & Client Success

Serve as the main point of contact and relationship owner for a portfolio of clients.
Build and maintain relationships with key client stakeholders, benefit administrators, brokers, and benefit carriers.
Run proactive touchpoints across the client lifecycle (post-onboarding check-ins, periodic health checks, pre-renewal outreach), adapting cadence and communication style (call vs. email) to each client.
Keep brokers looped into client communications and maintain the broker relationship directly.
Own the controllable retention rate for your book of business.

Client-Facing Support & Advocacy

Own inbound client inquiries end-to-end — billing questions, benefit invoice issues, and general account concerns — through to full resolution.
Explain how benefit changes and data flow into billing so clients understand the invoice, not just the answer.
Partner with cross-functional internal teams to resolve billing and benefit-related issues.
Interface directly with reps from benefit administration platforms and insurance carriers to execute data or account updates.
When an issue can't be solved directly, guide the client to the right resource and follow up to confirm resolution.

Invoicing Accuracy & Data Auditing

Create and deliver precise, on-time benefit invoices every month through meticulous preparation and rigorous review.
Coordinate daily with Client Services Administrative Specialists (CSAS) who assist with invoice creation, ensuring they understand each account and are meeting expectations on every invoice.
Regularly audit data between systems (e.g., carrier, payroll/HRIS, and billing platforms) to confirm accuracy and consistency.
Identify and find the root cause of enrollment, date, premium, and coverage discrepancies.
Correct discrepancies and follow up with the relevant system or party to prevent recurrence.
Provide training and guidance to clients on billing procedures and benefit plan details as needed.

Renewal & Account Management

Lead clients through the annual renewal process, managing billing changes and the transition.
Monitor account health and flag early warning signs — slow responses, unresolved questions, disengaged brokers or carriers.
Identify and surface opportunities for process improvements in billing and account management.

Requirements and Qualifications:

Bachelor's degree and 3+ years of experience in employee benefits account management, client success, or a client-facing relationship management role, or 7+ years of relevant experience.
Customer-centric mindset with strong relationship-building and interpersonal skills.
Comfortable initiating proactive outreach and scheduling calls rather than defaulting to email.
Ability to manage a portfolio of complex client accounts, including hands-on billing issue resolution.
Familiarity with 834 and LDEx EDI files.
Strong analytical acumen; comfort with data analysis and manipulation, particularly in Microsoft Excel.
Excellent verbal and written communication skills.
Proficient with Microsoft Office Suite, project management tools, and CRM systems.
Strong organizational skills and attention to detail; able to work independently and collaboratively in a fast-paced startup environment.