Client service coordinator

Medical Management International, Inc.; Gainesville (FL); On-site; USD 20,664 - 24,383; Full time

Job summary

VCA Inc. in Gainesville, Florida is seeking a Client Service Coordinator to enhance client experiences and veterinary team productivity. The role demands excellent communication, organizational skills, and a strong focus on client service while managing multiple tasks efficiently.

Candidates should have at least a high school diploma and relevant customer service experience, with a preference for those from a medical background. Pay ranges from $15.00 to $17.70 per hour, based on experience and qualifications.

Qualifications

• At least 18 years old for duties involving radiography.
• One year related experience required, with customer service preferred.
• Medical background (veterinary technician, healthcare) preferred.

Responsibilities

• Drive the flow of clients and pets through the hospital.
• Maximize productivity of the veterinary team.
• Provide exceptional service to clients and pets.

Skills

Leadership

Customer Focus

Integrity & Trust

Communication Skills

Client Service Skills

Time Management

Education

High School Diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Summary of Job Purpose and Function

The Client Service Coordinator (CSC) drives the flow of clients and pets through the hospital, maximizes the productivity of the veterinary medical team, ensures good communication with associates and clients, and coordinates the care of clients and pets in a happy, welcoming, friendly and efficient manner, influencing clients to return and refer their friends and families.

Essential Responsibilities and Tasks

• Live and exemplify the Five Principles of Mars, Inc. within self and team.
• Actively recruit new clients by promoting hospital services and route the flow of clients and pets to ensure superior client care and maximum productivity of the veterinary medical team.
• Maximize the number of pets seen by the hospital team through a productive and efficiently run hospital to support the needs of our wellness plan clients.
• Provide professional, efficient and exceptional service at all times. This includes encouraging hospital visits, welcoming clients and pets, ensuring that they are comfortable in the hospital, and educating them about their pet's health.
• Educate clients about Optimum Wellness Plans, preventative care, pet health needs and hospital services.
• Assist incoming clients by completing the required documentation, entering all pet information and history in the computer, utilizing proper collars and tags for identification, and ensuring prompt service.
• Assist outgoing clients by providing all necessary instructions, information and invoices, dispensing prescription items per the veterinarian's instructions, selling retail products and scheduling future appointments.
• Manage the finances by maintaining accurate balances and utilizing proper opening and closing procedures.
• Conduct administrative functions as necessary.
• Other job duties as assigned.

Five Principles

• Quality – The consumer is our boss, quality is our work and value for money is our goal.
• Responsibility – As individuals, we demand total responsibility from ourselves; as associates, we support the responsibility of others.
• Mutuality – A mutual benefit is a shared benefit; a shared benefit will endure.
• Efficiency – We use resources to the full, waste nothing and do only what we can do best.
• Freedom – We need freedom to shape our future; we need profit to remain free.

Hiring Qualifications / Competencies

• Leadership
• Customer Focus
• Peer Relationships
• Integrity & Trust
• Action Oriented
• Listening Functional
• Preventative care and OWPs
• Communication Skills
• Client Service Skills
• Priority Setting
• Time Management

Capabilities and Experience (CAN DO)

• Ability to multi‑task – Manages multiple tasks at one time; quickly and accurately shifts attention among multiple tasks under distracting conditions.
• Communication skills – Reads, writes and speaks fluent English, using appropriate grammar, style and vocabulary; demonstrates exceptionally strong written and verbal communication skills.
• Organizational ability – Demonstrates a systematic approach that carries out assignments, stays orderly, and turns chaos into order.
• Problem‑solving skills – Identifies, analyzes, and solves problems, translating them into practical solutions.
• Client service skills – Consistently ensures the team provides the client with attentive, courteous and informative service, deriving personal satisfaction from great service.
• Intellectual ability – Accurately follows instructions delivered orally, in writing, or in diagram format.
• Mathematical ability – Adds, subtracts, multiplies and divides; calculates rate, ratio and percent; converts units of measurement.
• Computer skills – Uses computer and specialized software confidently; Microsoft Word, Excel, Access, Outlook, etc.

Special Working Conditions

• Ability to work at a computer for long periods.
• Comfortable around pets (dogs, cats, birds, reptiles, etc.).
• Work may often require more than 40 hours per week, including weekends and evenings.
• Must perform mental processes such as reasoning, remembering, mathematics and language ability (reading, writing, speaking English).
• Noise level is moderately high.
• Requires ambulatory skills: standing, walking, stooping, kneeling, crouching, climbing; able to lift, carry, move up to 50 pounds.
• Good hand‑eye coordination, arm‑hand‑finger dexterity, and visual acuity for keyboard use.
• Exposure to pets that may bite or scratch; occasional exposure to anesthesia, radiation, biological hazards and medication/controlled substances.

Experience, Education and/Or Training

• High School Diploma or equivalent preferred.
• Must be at least 18 years old to perform duties involving radiography (x‑ray) and exposure to radioactive substances.
• One year related experience required with customer service preferred.
• Medical background (veterinary technician, human healthcare, pharmaceutical, etc.) with medical terminology training is preferred.

Pay Range

The pay range for this role is $15.00 - $17.70 hourly. The rate is determined based on the candidate’s experience, skill level, and education, and may vary depending on location or applicable minimum wage laws.

Equal Opportunity Employer

WE ARE A DRUG‑FREE, SMOKE‑FREE, EQUAL OPPORTUNITY EMPLOYER. Banfield Pet Hospital® strongly supports and values the uniqueness of all individuals and promotes a work environment where diversity is embraced. Banfield Pet Hospital is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, genetic information, status as a protected veteran, or status as a qualified individual with disability. Banfield Pet Hospital complies with all applicable federal, state and local laws governing nondiscrimination in employment in every Banfield location.