Client Partnerships Coordinator

TrendyMinds; Indianapolis (IN); Remote; USD 45,000 - 60,000; Full time

Benefits offered by this job

Fully remote

30 paid days off

401(k) matching

Health insurance premiums covered for

Spouse/dependents health coverage 50%

Job summary

TrendyMinds is seeking a Client Partnerships Coordinator to keep the operational engine of our client accounts running smoothly. You'll own Asana tasks, deadlines, and cross-team coordination, ensuring clear communications and a reliable workflow that frees the rest of the team to focus on strategy.

This role rewards meticulous organizers who enjoy documenting meetings, building status reports, and spotting opportunities for action.

Qualifications

• 1–3 years in project coordination or similar role.
• Strong organizational skills with multiple deadlines.
• Hands-on experience with a project management tool (Asana or similar).
• Clear, professional written and verbal communication skills.
• Comfort using AI tools to draft status updates and format reports.

Responsibilities

• Own Asana for assigned accounts, create/update tasks, track deadlines.
• Handle scheduling and day-to-day client communication to keep engagements moving.
• Prepare and document meetings: agendas, notes, action items.
• Build status reports and project summaries from project tools.
• Flag opportunities to supervisor with context.

Skills

Project coordination

Asana

Communication

AI tooling

Attention to detail

Escalation judgment

Proactive mindset

Tools

Asana

Job description

TrendyMinds is looking for a Client Partnerships Coordinator to keep the operational engine of our client accounts running smoothly. You'll be the person who keeps projects organized, deadlines on track, and communication flowing — the reliable foundation that lets the rest of the team focus on strategy and client relationships.

This is a role for someone who thrives on details and follow-through. You'll live in Asana, coordinate across internal teams, prep the team for every client conversation, and flag opportunities you notice along the way.

What You'll Do

• Keep projects organized and on track: Own Asana for your assigned accounts — creating and updating tasks, tracking deadlines, and following up with internal teams so nothing slips through the cracks.
• Support client communication: Handle scheduling, meeting logistics, status update emails, and day-to-day follow-ups, serving as a reliable point of contact that keeps engagements moving without pulling senior team members into operational details.
• Prep and document meetings: Build agendas, assemble supporting materials, take notes, and track action items so the team walks into every conversation prepared and walks out with a clear record of decisions and next steps.
• Assemble reports and documentation: Pull data from Asana and other project tools to build status reports and project summaries, keeping documentation organized so institutional knowledge lives in systems, not inboxes.
• Flag opportunities: Notice client requests or comments that may signal unmet needs, and pass them to your supervisor with context so nothing gets lost.

What You'll Need

• 1–3 years of experience in project coordination, account coordination, administrative support, or a similar role — agency experience is a plus but not required
• Strong organizational skills and comfort managing multiple deadlines and priorities at once
• Hands-on experience with a project management tool (Asana or similar)
• Clear, professional written and verbal communication skills
• Comfort using AI tools to draft status updates, format reports, organize notes, and surface overdue or at-risk tasks
• Sound judgment about when something needs to be escalated versus when it can wait
• A proactive, detail-oriented mindset — you notice what's missing before someone has to ask

Nice to Have

• Experience supporting client-facing teams in a marketing, creative, or professional services environment
• Experience taking meeting notes and tracking action items for cross-functional teams
• Familiarity with reporting or dashboard tools beyond Asana

What Makes TrendyMinds a Great Place to Work

We believe a happy team is a solid team; it's as simple as that.

• Fully remote: We believe the best team is one that isn't limited by proximity to a physical location. Whether it's the West Coast or the East Coast, we work with team members across all of the U.S. time zones.
• Collaborative team environment: Your voice is important, and we believe the best projects include contributions from everyone.
• Great benefits: 30 paid days off and 401(k) matching. What more could you ask? Oh yeah, we cover 100% of health insurance premiums for all team members and 50% for their spouses and dependents.
• Flexible schedule: Some people are early birds who love collaborating in-person at our offices. Others are night owls who enjoy working from home. We are flexible to accommodate different work styles, times, and locations — within reason and the needs of our clients — of course!
• New equipment: In order to produce incredible work, we have to have incredible equipment. Sorry if you were hoping for a 7-year-old PC. That's just not our style.
• Philanthropy: We like to do our part to help our community. With our philanthropy committee and donation matching system, we offer you the resources you need to make a difference.

Our Values

At TrendyMinds, we aim to hire people who share our values. They are at the center of how we treat each other and our clients, and they act as our guideposts for every decision.

Know the Why behind the What. We aim to be as honest and transparent as possible with our team and clients. The idea of Why lives at the heart of our LOGIQ process and grounds us with clear reasons for the decisions we make. (You will learn more about our LOGIQ process if you join our team.)

Put relationships first. We not me. For more than 25 years, we've grown a business built on strong relationships with clients. But we also know that developing trust and a collaborative spirit is equally important to cultivate a healthy team that loves having fun.

Think Ahead and push boundaries. Our tagline isn't Think Ahead for nothing. We bring a contagious passion to our craft, always searching for creative ways to challenge ourselves and deliver results, even though things don't always go according to plan. Don't be afraid to make mistakes, improve, and try again.

Bring your full self. Show up. Each of us has something unique to contribute. In all that we do, we celebrate diversity and strive to create an equitable, inclusive environment so that everyone feels a sense of belonging.

Equal Opportunity Employer Statement

TrendyMinds is an Equal Opportunity Employer. We are committed to creating an inclusive environment for all employees and applicants. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity or expression, pregnancy, national origin, age, disability, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.

Reasonable Accommodation Statement

TrendyMinds is committed to providing reasonable accommodations throughout the recruiting process. If you require an accommodation to participate in the application or interview process, please contact us and let us know how we can support you.