Client Onboarding Specialist

Parmele Disability Advocates; Bentonville (AR); Hybrid; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Vision insurance

Wellness resources

401(k)

401(k) matching

Dental insurance

Employee discounts

Job summary

Parmele Disability Advocates in Arkansas is seeking a Client Onboarding Specialist to be the first point of contact for individuals pursuing SSDI and VA disability claims. You will combine customer service, relationship building, and administrative support to guide prospective clients through the intake process.

The ideal candidate is empathetic, organized, and confident communicating with people from diverse backgrounds.

Qualifications

• Excellent verbal communication with a professional phone presence.
• Ability to guide conversations, ask thoughtful questions, and build trust quickly.
• Strong interpersonal skills and a genuine desire to help others.
• Exceptional attention to detail and organizational skills.
• Strong problem-solving and critical thinking abilities.
• Proficiency with Microsoft Office applications and computer-based systems.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Respond to inbound phone calls and live chat inquiries with professionalism, compassion, and urgency.
• Conduct outbound follow-up calls with individuals interested in SSDI or VA disability representation.
• Build rapport quickly and create a positive first impression of the firm.
• Clearly explain our services and help prospective clients understand available options.
• Gather and accurately document client information within the firm's systems.
• Schedule consultations and coordinate next steps in the onboarding process.
• Maintain accurate records and ensure all intake documentation is complete and up to date.
• Collaborate with attorneys and internal teams to support a seamless client experience.
• Perform general administrative tasks related to client onboarding and intake.

Skills

Verbal communication

Phone presence

Relationship building

Organizational skills

Attention to detail

Problem solving

Multitasking

Empathy

Adaptability

Tools

Microsoft Office

CRM software

Case management software

Job description

Benefits:

• Health insurance


• Paid time off


• Vision insurance


• Wellness resources


• 401(k)


• 401(k) matching


• Dental insurance


• Employee discounts

Location: (Hybrid/Remote)
Schedule: Monday–Friday | 8:00 AM – 5:00 PM CST
Employment Type: Full-Time

Be the First Step in Helping Someone Change Their Life

At Parmele Disability Advocates, we help individuals navigate the Social Security Disability and Veterans Disability claims process during some of the most challenging periods of their lives. The first conversation a potential client has with our firm matters—and as a Client Onboarding Specialist, you'll play a critical role in making that experience welcoming, informative, and supportive.

If you're someone who enjoys connecting with people, building trust quickly, and helping others feel heard and understood, this could be the perfect opportunity for you.

Why Join Parmele Disability Advocates?

At Parmele, our work changes lives. Our team has helped more than 61,000 individuals obtain the disability benefits they deserve, supported by more than 150 years of combined disability advocacy experience.

From our beginnings as a two-person startup, we have grown into a team of more than 150 employees serving clients across Missouri, Kansas, Arkansas, Oklahoma, and throughout the country.

We believe our people are our greatest strength and are proud to offer:

• Meaningful work that positively impacts clients and families


• A supportive, collaborative team environment


• Opportunities for growth and career advancement


• Ongoing training and professional development


• Employee recognition programs and company events


• The stability of an established and growing organization

About the Role

As a Client Onboarding Specialist, you will serve as one of the first points of contact for individuals seeking assistance with Social Security Disability (SSDI) and Veterans Affairs (VA) disability claims.

This role combines customer service, relationship building, and administrative support. You'll help prospective clients understand our services, gather important information, and guide them through the next steps in the intake process.

The ideal candidate is empathetic, organized, and confident communicating with people from all walks of life.

What You'll Do

• Respond to inbound phone calls and live chat inquiries with professionalism, compassion, and urgency.


• Conduct outbound follow-up calls with individuals interested in SSDI or VA disability representation.


• Build rapport quickly and create a positive first impression of the firm.


• Clearly explain our services and help prospective clients understand available options.


• Gather and accurately document client information within the firm's systems.


• Schedule consultations and coordinate next steps in the onboarding process.


• Maintain accurate records and ensure all intake documentation is complete and up to date.


• Collaborate with attorneys and internal teams to support a seamless client experience.


• Perform general administrative tasks related to client onboarding and intake.

What We're Looking For

Required Qualifications

• Excellent verbal communication skills with a professional and confident phone presence.


• Ability to guide conversations, ask thoughtful questions, and build trust quickly.


• Strong interpersonal skills and a genuine desire to help others.


• Exceptional attention to detail and organizational skills.


• Strong problem-solving and critical thinking abilities.


• Proficiency with Microsoft Office applications and computer-based systems.


• Ability to manage multiple priorities in a fast-paced environment.

Preferred Qualifications

• Experience in customer service, client intake, call center operations, sales, healthcare, insurance, legal services, or account management.


• Experience using CRM, client management, or case management software.


• Experience working with sensitive or confidential information.

What Makes Someone Successful in This Role?

Successful Client Onboarding Specialists are:

• Empathetic: They understand clients may be facing stressful and uncertain situations.


• Excellent Communicators: They listen actively and explain information clearly and confidently.


• Relationship Builders: They create trust and make clients feel comfortable from the very first conversation.


• Organized: They manage multiple conversations, appointments, and follow-up tasks effectively.


• Goal-Oriented: They enjoy working toward team and individual performance goals.


• Adaptable: They thrive in fast-paced environments and embrace change.

Compensation & Benefits

Parmele offers competitive compensation and a comprehensive benefits package, including:

• Medical, dental, and vision insurance with nationwide coverage


• Employer-paid life insurance


• Employee Assistance Program (EAP)


• 401(k) retirement plan with employer contributions


• Paid time off and company holidays


• Professional development and advancement opportunities


• Employee recognition programs and wellness resources

Join a Team That Makes a Difference

Every day, our Client Onboarding Specialists help individuals take the first step toward obtaining the benefits they need and deserve.

Parmele Disability Advocates is proud to be an Equal Opportunity Employer and is committed to fostering a diverse and inclusive workplace.