Client Intake and Information Specialist

MACV Minnesota Assistance Council for Veterans; Saint Paul (MN); On-site; USD 42,000 - 54,000; Full time

Job summary

MACV Minnesota Assistance Council for Veterans in St. Paul seeks an Intake Coordinator to serve as a primary contact for Veterans and community partners, assess eligibility, gather information, and coordinate referrals to MACV services.

The ideal candidate will communicate professionally, stay organized under pressure, manage multiple referrals, maintain confidential records, and provide administrative support to the Northern Region as needed.

Qualifications

• Experience with HMIS or other homeless services/client information systems.
• Knowledge of Veteran services, Veteran issues, or community-based resources.
• Experience working in a human services, nonprofit, healthcare, social services, or similar environment.
• Experience coordinating referrals or navigating individuals through multiple service systems.
• Familiarity with local community resources and service providers.
• Experience working with individuals experiencing housing instability or other significant barriers to stability.
• Valid Driver's License

Responsibilities

• Conduct initial screening and assess Veteran eligibility for MACV services.
• Review information and determine next steps; connect Veterans with MACV or other resources.
• Process and forward eligible referrals to case management staff.
• Maintain accurate documentation in shared databases and client tracking systems.
• Communicate eligibility determinations and referral outcomes to Veterans and partners.
• Obtain additional documentation as needed to facilitate timely assistance.
• Respond professionally to Veterans, providers, and stakeholders in urgent situations.
• Identify barriers and determine appropriate next steps.
• Manage multiple referrals and admin tasks with accuracy.
• Maintain client confidentiality per MACV policies.
• Provide administrative support to Northern Region as needed.

Skills

Communication skills

Professional demeanor

Organizational skills

Problem solving

Database experience

Adaptability

Teamwork

Tools

HMIS

Client tracking systems

Job description

Organization Overview:

Minnesota Assistance Council for Veterans (MACV) is a statewide nonprofit organization with a mission to end Veteran homelessness in Minnesota. MACV provides comprehensive programs in the areas of housing, employment, and legal services to support Veterans and their families throughout Minnesota who are homeless or at risk of homelessness. MACV operates a budget over $14 million annually and has a team of approximately 100 employees throughout Minnesota. The organization has office locations throughout the state, with administrative functions centralized within a headquarters office based in St. Paul.

Description

Organization Overview:

Minnesota Assistance Council for Veterans (MACV) is a statewide nonprofit organization with a mission to end Veteran homelessness in Minnesota. MACV provides comprehensive programs in the areas of housing, employment, and legal services to support Veterans and their families throughout Minnesota who are homeless or at risk of homelessness. MACV operates a budget over $14 million annually and has a team of approximately 100 employees throughout Minnesota. The organization has office locations throughout the state, with administrative functions centralized within a headquarters office based in St. Paul.

MACV offers a competitive benefits package that includes healthcare coverage, dental, vision, life, STD and LTD insurance, generous paid time off, retirement benefits, 12 holidays per year, paid parental leave, paid family and medical leave, technology and wellness reimbursement programs, tuition reimbursement, continued professional development support, and more.

Position Overview

This position serves as a primary point of contact for Veterans seeking assistance from MACV and for community partners making referrals. The Intake Coordinator is responsible for assessing eligibility, gathering necessary information, coordinating referrals, and ensuring Veterans are connected to appropriate services in a timely manner.

The Intake Coordinator must be able to communicate professionally with a wide range of individuals, manage multiple priorities, and remain organized and composed in challenging or rapidly changing situations. The ideal candidate is professional, poised, resourceful, and able to use sound judgment while balancing the needs of Veterans, community partners, and internal staff.

Primary Duties And Responsibilities

• Conduct initial screening and assessment of Veteran eligibility for MACV services through phone, email, walk-in contacts, website requests, and referrals from community partners.
• Review and assess information to determine appropriate next steps and connect Veterans with MACV or other community resources.
• Process, document, and forward eligible referrals for assignment to appropriate case management staff.
• Maintain accurate and timely documentation of Veteran contacts, referrals, dispositions, and services in shared databases and client tracking systems.
• Communicate eligibility determinations and referral outcomes to Veterans and community partners as appropriate.
• Obtain additional documentation or information from Veterans and referral sources as needed to facilitate timely assistance.
• Respond professionally and effectively to Veterans, community providers, and other stakeholders, including during situations involving urgency, uncertainty, or competing needs.
• Identify barriers to assistance and use sound judgment and problem-solving skills to determine appropriate next steps.
• Manage multiple referrals, communications, and administrative responsibilities simultaneously while maintaining accuracy and attention to detail.
• Maintain client confidentiality in accordance with MACV policies and applicable regulations.
• Provide administrative support to the Northern Region as needed, which may include financial, operational, reporting, and other organizational processes.

Key Skills And Other Characteristics

• Communicate confidently and professionally with Veterans, community partners, service providers, and internal staff.
• Demonstrate a poised and respectful presence, particularly when navigating difficult, emotional, or high-pressure situations.
• Be highly organized and able to manage multiple priorities and competing demands without losing attention to detail.
• Exercise sound judgment and problem-solving skills when information is incomplete, circumstances are changing, or immediate solutions are not obvious.
• Experience working with databases, client tracking systems, or other information management systems.
• Learn new systems and processes quickly and use technology confidently to manage information and workflows.
• Ability to work effectively both independently and as part of a team.

Requirements

Preferred Experience:

• Experience with HMIS or other homeless services/client information systems.
• Knowledge of Veteran services, Veteran issues, or community-based resources.
• Experience working in a human services, nonprofit, healthcare, social services, or similar environment.
• Experience coordinating referrals or navigating individuals through multiple service systems.
• Familiarity with local community resources and service providers.
• Experience working with individuals experiencing housing instability or other significant barriers to stability.
• Valid Driver's License

Posting to close on Monday, October 26th, 2026.