Client Funds Reconciliation Specialist

GetHired, Inc.; Auburn (ME); On-site; USD 60,000 - 90,000; Full time

Job summary

Payroll Management, Inc. is seeking a Client Funds Reconciliation Specialist who will ensure accurate reconciliations, monitor client fund activity, and resolve discrepancies.

You will work across departments to improve collection, refunds, and accounting treatments for client funds, while maintaining strict confidentiality and audit-ready documentation. The role requires an associate degree in accounting or related field and at least five years in accounting, with proficiency in QuickBooks and

Qualifications

• Associate degree in Accounting, Finance, Business Administration, or related field required; Bachelor's degree preferred.
• Five years of experience in accounting, reconciliations, financial operations, or related functions.
• Experience in client-focused environments preferred.

Responsibilities

• Reconcile balance sheet and client-related accounts for accuracy and completeness.
• Investigate and resolve account variances and reconciliation differences.
• Balance and reconcile client tax funds for new and terminating clients.
• Monitor client fund activity and research issues requiring correction.
• Coordinate with internal teams to ensure proper collection, refunding, and accounting treatment of client funds.
• Assist with bank reconciliations and transaction research.
• Maintain organized documentation to support audits, compliance, and management review.
• Research and resolve accounting, client, and system-related issues.

Skills

Account reconciliations

Financial accuracy

Analytical thinking

Attention to detail

Organizational skills

Time management

Communication skills

Independence and collaboration

Confidentiality discretion

Education

Associate degree in Accounting

Associate degree in Finance

Associate degree in Business Administration

Bachelor's degree preferred

Tools

QuickBooks

Microsoft Excel

Job description

Join Our Team!

Are you highly analytical, detail-oriented, and passionate about ensuring financial accuracy? Payroll Management, Inc. is seeking a Client Funds Reconciliation Specialist to play a critical role in managing and reconciling client funds, researching discrepancies, and supporting the accuracy and integrity of financial transactions.

This position is ideal for an experienced accounting or finance professional who enjoys problem-solving, working with data, and collaborating across departments to ensure client funds are properly collected, reconciled, and refunded when necessary.

What You'll Do

As a Client Funds Reconciliation Specialist, you will:

• Reconcile assigned balance sheet and client-related accounts to ensure accuracy and completeness.
• Investigate and resolve account variances, discrepancies, and reconciliation differences.
• Balance and reconcile client tax funds for new and terminating clients.
• Monitor client fund activity and research issues requiring correction or follow-up.
• Coordinate with internal teams to ensure proper collection, refunding, and accounting treatment of client funds.
• Assist with bank reconciliations and transaction research.
• Maintain organized documentation to support audits, compliance requirements, and management review.
• Research and resolve accounting, client, and system-related issues.
• Partner with Accounting, Tax, Operations, and Technology teams to improve processes and efficiencies.
• Identify opportunities for automation and recommend improvements that strengthen internal controls and operational effectiveness.
• Maintain confidentiality while handling sensitive client and financial information.

What We're Looking For

Education & Experience

• Associate degree in Accounting, Finance, Business Administration, or a related field required; Bachelor's degree preferred.
• Minimum of five years of experience in accounting, reconciliations, financial operations, or related functions.
• Experience working in a client-focused environment preferred.

Knowledge, Skills & Abilities

• Strong understanding of account reconciliations and financial record accuracy.
• Proficiency with QuickBooks or similar accounting software.
• Intermediate to advanced Microsoft Excel skills.
• Strong analytical, critical-thinking, and problem-solving abilities.
• Exceptional attention to detail and commitment to accuracy.
• Excellent organizational and time-management skills.
• Ability to manage multiple priorities in a deadline-driven environment.
• Strong verbal, written, and interpersonal communication skills.
• Ability to work both independently and collaboratively.
• Professionalism, sound judgment, dependability, and discretion when handling confidential information.

Why Join Payroll Management, Inc.?

At Payroll Management, Inc., you'll be part of a collaborative team dedicated to delivering exceptional service and financial accuracy for our clients. We value teamwork, continuous improvement, and employees who take pride in their work and make a meaningful impact every day.

If you enjoy solving complex problems, ensuring financial accuracy, and helping clients succeed, we'd love to hear from you.