Client-Focused Legal Office Coordinator (On-Site)

Sweet James, LLP; Los Angeles (CA); On-site; USD 34,000 - 40,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

FSA/HSA option

401(k) with 2% match

Paid time off

Paid holidays

Mentorship & career development

Job summary

Sweet James Accident Attorneys in California seeks an Office Coordinator to manage daily administrative operations, support attorneys and staff, and ensure an organized, professional office environment. You will handle communications, scheduling, and document control while upholding confidentiality and client service standards.

The ideal candidate is highly organized, proactive, and capable of multitasking in a fast-paced legal setting.

Qualifications

• Associates degree or higher level of education.
• Strong organizational, time-management, and multitasking skills.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office, including Outlook, Word, and Excel.
• Ability to handle confidential information responsibly.
• Strong attention to detail and a proactive approach to problem-solving.
• Ability to work independently and collaborate effectively with a team.

Responsibilities

• Oversee day-to-day administrative operations to ensure efficiency.
• Support attorneys, paralegals, case managers and clients with admin tasks.
• Maintain organized filing systems and documentation.
• Coordinate meetings, scheduling, communications and office logistics.
• Provide excellent client service with professionalism and discretion.
• Assist with onboarding and team coordination, backup support as needed.
• Ensure compliance with confidentiality and firm policies.

Skills

Organization

Time management

Multitasking

Verbal communication

Written communication

Confidentiality

Attention to detail

Teamwork

Education

Associates degree or higher

Tools

Microsoft Office (Outlook, Word, Excel)

Job description

Sweet James Accident Attorneys in California seeks an Office Coordinator to manage daily administrative operations, support attorneys and staff, and ensure an organized, professional office environment. You will handle communications, scheduling, and document control while upholding confidentiality and client service standards.

The ideal candidate is highly organized, proactive, and capable of multitasking in a fast-paced legal setting.