Client Experience Coordinator & Receptionist

Generational Consulting Group; Richardson (TX); On-site; USD 28,000 - 34,000; Full time

Job summary

Generational Group is seeking a Communication Coordinator to support the Client Experience Team with morning administrative tasks and to manage receptionist duties in the afternoons. The role emphasizes accurate client file maintenance, data integrity, and proactive client wellness checks to ensure a smooth onboarding process.

The position requires 3+ years in an administrative role, strong communication skills, confidentiality, and the ability to adapt to a dynamic environment.

Qualifications

• Associate or bachelor’s degree preferred.
• 3+ years in an administrative or front office role.
• Strong written and verbal communication skills.

Responsibilities

• Morning: provide administrative support for the Client Experience Team, prepare client files, maintain data integrity, review client agreements, and assist with scheduling and wellness checks.
• Afternoon: greet visitors, answer general questions, manage lobby security and meeting room schedules, and assist with event support and IT needs as requested.

Skills

Communication

Organization

Discretion/Confidentiality

Proactive Problem Solving

Education

Associate or Bachelor’s degree preferred

Tools

Microsoft Office

Salesforce

Job description

$20-$25/Hour

About Generational Group

Generational Group is North America’s leading business transition firm, dedicated to helping business owners plan for and execute the successful sale of their company. With a team of more than 250 professionals and decades of combined M&A experience, we guide clients through every phase of the exit process — from strategic planning and business valuation to marketing, negotiation, and closing.

Our mission is to maximize the value business owners receive for their life’s work while ensuring a smooth and successful transition. We are committed to building long-term relationships grounded in trust, integrity, and results. At Generational Group, our people are our greatest asset, and we foster a collaborative, high-performance culture where every team member plays a meaningful role in our clients’ success.

Position Overview

The Communication Coordinator is a vital member of our Client Experience team, serving as both the face and voice of Generational Group. This dynamic role plays a crucial part in maintaining smooth firm operations by splitting daily responsibilities. Mornings are dedicated to driving essential administrative support initiatives for the CE Team, while afternoons focus on managing the company receptionist duties, welcoming guests, and coordinating workplace logistics.

Key Responsibilities

Client Experience & Administrative Support (Morning Focus)

• Team Assistance: Manage comprehensive administrative support duties for the Client Experience Team.
• Client Research & Preparation: Conduct thorough client research and prepare new client files to ensure seamless onboarding.
• File & Data Integrity: Maintain accurate client files and assist the CE Team with data review to ensure high system integrity.
• Agreement Review: Review client agreements carefully to ensure accuracy.
• Client Assessment: Review client information and provide clear overviews for CE Managers regarding necessary pending items.
• Schedule Coordination: Assist CE Managers in prioritizing, scheduling, and organizing client calls.
• Client Wellness Checks: Proactively call clients to conduct periodic "wellness checks," gauge their satisfaction, and determine if they want to move forward in the process.

Receptionist & Front Office Operations (Afternoon Focus)

• Firm Ambassador: Welcome clients, visitors, and Generational Group team members with a highly professional attitude and appearance.
• Inquiry Management: Clearly communicate basic company information and answer general incoming questions.
• Lobby Security: Thoroughly understand, execute, and maintain established lobby security policies.
• Facility Aesthetics: Manage overall appearance, cleanliness, and inventory for the lobby and designated meeting rooms.
• Meeting Schedule Support: Assist the team with managing the meeting room schedule.
• As-Needed Event Support: Assist with occasional catering coordination and partner with the IT Team to resolve technology needs as requested.

Qualifications

• Associate or bachelor’s degree preferred.
• 3+ years in an administrative or front office role.
• Flexible & Adaptable: Thrives in a dynamic environment and smoothly adjusts to changing daily priorities.
• Discretion/confidentiality handling sensitive client information.
• Communication Excellence: Strong written and verbal communication skills paired with active listening and observation abilities.
• Client-Centric Mindset: Friendly, compassionate, reliable, and deeply committed to a positive client experience.
• Proactive Problem Solving: A self-motivated team player who is teachable and demonstrates a positive, proactive attitude.
• Organization & Detail: High attention to detail with excellent time management skills to handle a split-focus workday.
• Technical Skills: Strong computer skills; Microsoft Office proficiency; Salesforce experience preferred.

Why Generational Group

• Be part of a market-leading firm with a proven 30+ year track record of client success.
• Work alongside experienced finance and operations professionals in a collaborative environment.
• Opportunities for professional growth and career development.
• A culture built on integrity, excellence, and a genuine commitment to the clients and communities we serve.

Generational Group is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or veteran status.