Client Care Specialist

ARCHER Systems; Austin (TX); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

401(K)

Health Insurance

Dental Insurance

Vision Insurance

Parental Leave

Short Term Disability

Long Term Disability

Job summary

ARCHER Systems in Austin, TX is seeking a Client Care Specialist to nurture strong relationships with client law firms through email, phone, and in-person visits. You will respond promptly and professionally, coordinating with sales, project management, and operations to ensure optimal outcomes for clients.

The role requires 1+ year of account management experience, excellent communication skills, and the ability to manage complex inquiries in a fast-paced, cross-functional setting.

Qualifications

• 1+ year of account management experience.
• Comfortable in a very fast-paced working environment.
• Experience working with professionals, such as attorneys.
• Ability to work cooperatively in cross-functional, multiple geographic location setting.
• Decisiveness and sense of urgency; ability to act quickly on issues that matter.
• Highly organized and able to quickly review dozens of emails and prioritize responses.
• Clear, confident communicator who can succinctly explain business processes to clients whose preexisting level of understanding may vary from basic (or not at all) to sophisticated.
• Solutions-oriented and committed to offering solutions when flagging an issue to the management team.
• Self-starter with a high degree of personal accountability.
• Commitment to service and intrinsic belief that clients are relying upon you to get their job done.
• Exudes personal characteristics imperative in a client relationship specialist team member: integrity, inclusion, patience, and a positive attitude.

Responsibilities

• Act as an internal representative for assigned law firm clients, advocating for their needs and flagging issues to the manager
• Learn complex workflows related to healthcare lien resolution, and clearly and succinctly communicate information to law firms.
• Respond to a high volume of complex status inquiries from law firm clients
• Prepare for in-person status conferences with key accounts: coordinate meetings, create agendas, and follow up
• Work closely with sales team to provide white glove, intelligent service to all of ARCHER clients
• Anticipate issues: communicate with firms proactively, predict problems, and elevate as needed to senior management
• Actively solicits and accepts feedback, and works to continuously improve own performance
• Recommend process improvements to the management team (Lessons Learned and Best Practices)
• Assist Senior Client Care Specialist with webinar preparations and other client meeting tasks, as requested.

Skills

Account management

Fast-paced

Clear communicator

Attention to detail

Proactive

Integrity

Solution oriented

Cross-functional

Independent

Education

Bachelor's degree

Job description

POSITION SUMMARY:

The Client Care Specialist is responsible for fostering excellent relationships with assigned client law firms via email, phone calls, and in-person visits. The Client Care Specialist will respond to all incoming client inquiries with thoughtfulness, integrity, attention to detail, and urgency, and will work closely with our internal sales team, project managers, and operations group to ensure the best outcomes for our clients. A successful candidate in this role will have a self-starting attitude, exemplary oral and written communication skills, an aptitude for finding solutions, and a high degree of integrity.

POSITION LOCATION:

AUSTIN, TX

JOB RESPONSIBILITIES:

• Act as an internal representative for assigned law firm clients, advocating for their needs and flagging issues to the manager
• Learn complex workflows related to healthcare lien resolution, and clearly and succinctly communicate information to law firms.
• Respond to a high volume of complex status inquiries from law firm clients
• Prepare for in-person status conferences with key accounts: coordinate meetings, create agendas, and follow up
• Work closely with sales team to provide white glove, intelligent service to all of ARCHER clients
• Anticipate issues: communicate with firms proactively, predict problems, and elevate as needed to senior management
• Actively solicits and accepts feedback, and works to continuously improve own performance
• Recommend process improvements to the management team (Lessons Learned and Best Practices)
• Assist Senior Client Care Specialist with webinar preparations and other client meeting tasks, as requested.

KNOWLEDGE, SKILLS AND ABILITIES:

Required Experience

• 1+ year of account management experience
• Comfortable in a very fast-paced working environment
• Experience working with professionals, such as attorneys
• Ability to work cooperatively in cross-functional, multiple geographic location setting
• Decisiveness and sense of urgency; ability to act quickly on issues that matter
• Highly organized and able to quickly review dozens of emails and prioritize responses
• Clear, confident communicator who can succinctly explain business processes to clients whose preexisting level of understanding may vary from basic (or not at all) to sophisticated
• Solutions-oriented and committed to offering solutions when flagging an issue to the management team
• Self-starter with a high degree of personal accountability
• Commitment to service and intrinsic belief that clients are relying upon you to get their job done
• Exudes personal characteristics imperative in a client relationship specialist team member: integrity, inclusion, patience, and a positive attitude

Desired Experience

• Degree from a 4-year college or university
• 1+ years of experience in lien resolution, insurance adjusting, personal injury or mass tort law, or other related field

BENEFITS

• 401(K)
• 401(k) Matching
• Health Insurance
• Dental Insurance
• Vision Insurance
• Parental Leave
• Short Term Disability
• Long Term Disability

ABOUT ARCHER

ARCHER Systems is a leading technology enabled legal services company that provides pre-settlement and post-settlement administration services for single event, mass tort, and class action cases with the goal of helping claimants access their settlement proceeds more efficiently and quickly. The company plans to continue leveraging technology and top tier talent to enhance customer service and offer new product lines and services.

ARCHER’s core offering is post-settlement Healthcare Lien Resolution Administration and QSF (Qualified Settlement Fund) Administration and payments processing for multi-claimant (mass tort and class action) litigation. Other services include claims administration, single event lien resolution, probate and bankruptcy coordination, release administration, medical records review, and plaintiff fact sheet and other intake/census preparation and management. ARCHER enables law firms to focus on their litigation while ensuring that critical pre-settlement and post-settlement administration documents, services, business analytics and reporting are handled efficiently and effectively.