Legal Secretary

Arnold & Porter Llp; Seattle (WA); On-site; USD 70,000 - 96,000; Full time

Benefits offered by this job

Professional growth opportunities

Inclusive and collaborative environment

Job summary

Arnold & Porter Llp, located in Seattle, is seeking an experienced Legal Secretary to provide high-level support to our attorneys. This role involves managing legal documents, workflows, and client billing while ensuring exceptional service.

The ideal candidate will have at least 10 years of legal secretarial experience, excellent typing skills, and proficiency in Microsoft Office and legal technologies. This position offers a collaborative work environment that values organization, discretion, and professionalism.

The anticipated base salary for this position ranges from $70,000 to $96,000 depending on various factors. Join our team if you thrive on delivering outstanding client support!

Qualifications

• Minimum of 10 years of legal secretarial experience in a law firm or professional services environment.
• Typing proficiency of 60+ words per minute.
• Exceptional written and verbal communication skills.

Responsibilities

• Preparing, editing, proofreading, and formatting legal documents.
• Managing attorney workflow and priorities.
• Assisting with client billing activities.

Skills

Legal document preparation

Strong communication skills

Typing proficiency

Microsoft Office Suite

Confidentiality and professionalism

Education

High school diploma; associate's or bachelor's degree preferred

Tools

Microsoft Word

iManage

Emburse

Job description

Join one of the world's leading law firms and become an integral part of a collaborative team that supports exceptional legal work for sophisticated clients. Arnold & Porter is seeking an experienced Legal Secretary to provide high-level administrative and legal support to attorneys and practice teams in our Seattle office.

This is an exciting opportunity for a proactive, detail-oriented professional who thrives in a fast-paced environment, enjoys building strong relationships, and takes pride in delivering outstanding client service.

As a Legal Secretary, you will play a critical role in ensuring attorneys can focus on delivering exceptional legal work while you manage the administrative and operational details that keep matters moving forward.

Key Responsibilities

• Preparing, editing, proofreading, and formatting legal documents, correspondence, agreements, pleadings, motions, subpoenas, contracts, and other legal materials.
• Managing attorney workflow, priorities, and deadlines while serving as a trusted resource and partner.
• Collaborating closely with attorneys, colleagues, and the Attorney Resource Center (ARC) to provide seamless support.
• Assisting with client billing activities, including reviewing and editing prebills and coordinating with the Billing Department.
• Opening new client matters and coordinating requests for client files and records through the firm's Information Governance team.
• Coordinating domestic and international travel arrangements through the firm's approved travel provider.
• Entering, reviewing, and finalizing attorney time entries in accordance with firm procedures.
• Maintaining both electronic and physical filing systems, ensuring documents are accurately organized and stored.
• Coordinating meetings, conferences, client visits, and special events, including conference room reservations, catering, technology support, and Outlook invitations.
• Managing calendars, appointments, phone communications, contact lists, and routine correspondence.
• Providing transcription and dictation support as needed.
• Organizing incoming mail and ensuring timely routing of documents and communications.
• Processing expense reports, invoices, and accounts payable submissions.
• Managing original legal documents, deposition transcripts, and records with accuracy and confidentiality.
• Converting and formatting documents across multiple platforms, including Word, PDF, Excel, and PowerPoint.
• Supporting attorneys and practice teams with a variety of administrative and project-based requests.

The ideal candidate is a highly organized professional who combines strong technical skills with exceptional judgment, professionalism, and client service.

Qualifications

• High school diploma required; associate's or bachelor's degree preferred.
• Minimum of 10 years of legal secretarial experience in a law firm or professional services environment.
• Typing proficiency of 60+ words per minute.
• Strong proficiency with Microsoft Word, Excel, PowerPoint, Outlook, and document management systems.
• Experience with legal technology platforms and applications, including iManage, Emburse, DTE Time Entry, or similar systems.
• Experience using ChatGBT, Copilot, and/or Claude a plus.
• Thorough understanding of legal terminology, legal documentation, and court filing procedures, including electronic filings.
• Exceptional written and verbal communication skills.
• Strong organizational and project management abilities with a keen attention to detail.
• Ability to manage multiple priorities, meet deadlines, and adapt to changing demands.
• Demonstrated commitment to confidentiality, professionalism, and sound judgment.
• Proven ability to deliver superior client service to both internal and external clients.
• Flexibility to work additional hours when business needs require.

At Arnold & Porter, you'll work alongside talented professionals in a collaborative, inclusive, and intellectually stimulating environment. We value teamwork, excellence, and innovation while providing opportunities for professional growth and development. Your contributions will have a direct impact on the success of our attorneys, our clients, and our firm. If you're an experienced legal professional who thrives on organization, precision, and delivering exceptional support, we encourage you to apply.

Applicants should submit their resume and cover letter for consideration.

The anticipated base salary for this position is $70,000 to $96,000. The actual base salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job.

For benefits information, please click here https://www.arnoldporter.com/en/careers/professional-staff/benefits.

As a nonexempt position, this position is eligible for overtime.

The firm may provide a discretionary bonus annually.

Arnold & Porter is an equal opportunity employer that does not discriminate on the basis of race, color, creed, religion, national origin, sex, pregnancy and childbirth (including breastfeeding and related medical conditions), age, marital or partnership status, familial status, sexual orientation, gender, gender identity, gender expression, transgender, physical or mental disability, medical condition, family leave status, citizenship status, immigration status, ancestry, genetic information, military or veteran status, or any other characteristic protected by local, state or federal laws, rules or regulations. Our Firm's equal opportunity policy applies to all employment practices and terms and conditions, including, without limitation, recruitment, employment, assignment, training, compensation, benefits, promotions, disciplinary action and terminations. For purposes of the firm's Anti-discrimination and Anti-harassment Policies, the term "race" includes, without limitation, traits historically associated with race, including, but not limited to, hair texture and protective hairstyles, such as braids, locks, and twists.

Arnold & Porter Kaye Scholer LLP endeavors to make www.arnoldporter.com accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Director of Support Staff Stephanie Denmark at +1 202.942.6068. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.

For our EEO Policy Statement, please click here. If you would like more information about your EEO rights as an applicant under the law, please click Know Your Rights.

Arnold & Porter Kaye Scholer LLP uses E-Verify, which is a web-based system, to confirm the eligibility of our employees to work in the United States. As an E-Verify employer, we verify the identity and employment eligibility of newly hired employees by electronically matching information provided by employees on the Form I-9, Employment Eligibility Verification, against records available to the Social Security Administration (SSA) and the Department of Homeland Security (DHS). We use E-Verify because we are a federal contractor containing the Federal Acquisition Regulation (FAR) E-Verify clause. Please see the posters for details regarding E-Verify or contact Arnold & Porter Kaye Scholer LLP’s Human Resources Department for more information. E-Verify Participation Poster and Right-to-work Poster.