Client Access Representative | Part-Time Opportunity

What’s Upstate

New York (NY)

On-site

USD 25,000 - 30,000

Part time

14 days+

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Benefits offered by this job

Comprehensive Health/Dental/Vision

Retirement Plan 403(b)

Generous PTO Plans

Tuition Reimbursement

Employee Assistance Program (EAP)

Employee Discounts

Job summary

A mental health clinic in New York is looking for a Client Access Representative (CAR) to ensure efficient client access to services. This part-time position requires strong organizational skills and empathy to assist clients in a welcoming environment. Responsibilities include welcoming clients, processing referrals, managing communications, and performing administrative tasks. The ideal candidate has 1–3 years of healthcare experience and a High School Diploma. Competitive benefits include health insurance, retirement plan, and generous paid time off.

Qualifications

1–3 years of experience in a healthcare setting or physician’s office.
Valid New York State Driver’s License.
Solid understanding of Medicare/Medicaid and third-party insurance payers.
Valid New York State Driver’s License.

Responsibilities

Welcome clients and create a supportive atmosphere.
Assist clients in navigating the scheduling process.
Process referrals and coordinate with community partners.
Handle administrative tasks and billing processes.
Managing communications, including phones, messages, and coordination with nurses and clinicians.
Handling administrative tasks, including correspondence, reports, databases, and scheduling.
Initiating billing processes, verifying insurance coverage, obtaining authorizations, and collecting co-pays and balances.
Coordinating support services, including Medicaid transportation and interpreter arrangements.
Ensuring compliance with regulations and maintaining service quality.

Skills

Organizational skills

Detail-oriented

Empathy

Problem-solving

Education

High School Diploma or equivalent

Associate's Degree in Office Technologies

Job description

Are you someone who thrives in a dynamic, people-centered environment? Do you believe in the power of accessible mental health care and want to be part of a team that’s making a real difference in the lives of children, families, and adults? If so, we invite you to explore a rewarding opportunity with Community Health and Behavioral Services (CHBS).

CHBS is a growing outpatient mental health clinic dedicated to serving the diverse needs of our community. As we expand our services to meet increasing demand, we are seeking a Client Access Representative (CAR) to join our interdisciplinary team. This part-time role is ideal for individuals who are passionate about helping others, enjoy problem-solving, and excel in fast-paced environments.

Core Responsibilities

As a Client Access Representative, you will play a pivotal role in ensuring that clients can easily and efficiently access the care they need. You’ll be the first point of contact, whether by phone or in person, for individuals seeking behavioral health services. Your work will directly support our mission to reduce barriers to care and foster a welcoming, supportive experience for every client.

Your responsibilities will include:

Welcoming clients with warmth and professionalism, creating a safe and inviting atmosphere from the very first interaction.
Listening actively to understand each client’s unique needs and helping them navigate the scheduling process with empathy and efficiency.
Identifying and resolving barriers to care, such as transportation challenges or limited access to technology, ensuring no one is left behind.
Processing referrals and intakes, gathering essential information from community partners, hospitals, and treatment centers to facilitate timely access to services.
Managing communications, including answering phones, taking messages, and coordinating with nurses, clinicians, and medical providers to ensure seamless care.
Handling administrative tasks, such as maintaining correspondence, generating reports, updating databases, and scheduling appointments, meetings, and events.
Initiating billing processes, verifying insurance coverage, obtaining authorizations, and collecting co-payments and outstanding balances.
Coordinating support services, including Medicaid transportation and interpreter arrangements.
Ensuring compliance with all relevant regulations and standards, maintaining the integrity and quality of our services.

Qualifications

We’re looking for someone who is not only organized and detail-oriented but also deeply committed to helping others. Ideal candidates will have:

A High School Diploma or equivalent (Associate’s Degree in Office Technologies is preferred)
1–3 years of experience working in a physician’s office or similar healthcare setting
A solid understanding of Medicare/Medicaid and third-party insurance payers
A valid New York State Driver’s License

BENEFITS

Our work environment provides the opportunity to grow and learn in a fast-paced atmosphere. We offer competitive benefits and salary to include a low-cost individual health insurance plan, dollar for dollar retirement match (up to 7%), life insurance, voluntary benefits and generous paid time off.