Clerkship Program Specialist- MCG Physiology

Inside Higher Ed; Atlanta (GA); On-site; USD 24,631 - 30,196; Full time

Benefits offered by this job

Health insurance

Retirement plan

Vacation and sick leave

Job summary

A prominent educational institution is looking for a Clerkship Program Specialist to provide administrative support for its graduate programs. Key responsibilities include managing admissions, coordinating events, and communicating with faculty and students. Candidates should possess an associate's degree or equivalent experience and have strong interpersonal and organizational skills. This role offers a competitive salary and comprehensive benefits, including health insurance and a retirement plan.

Qualifications

• Associate degree from an accredited college or university and one year of experience.
• OR High School Diploma, GED, or equivalent from a recognized State or Federal accrediting organization and a minimum of four years of office support experience.
• Proven ability to manage multiple tasks effectively.

Responsibilities

• Manage admissions cycle and assist with recruitment initiatives.
• Coordinate communication between department faculty and university's Graduate School.
• Manage departmental events and logistics.

Skills

Microsoft Office proficiency

Excellent interpersonal skills

Effective communication

Education

Associate degree or equivalent experience

Job description

Overview

Job Title: Clerkship Program Specialist- MCG Physiology

Location: Augusta University

Regular/Temporary: Regular

Full/Part Time: Full-Time

Job ID: 292925

About Us

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 12,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values make Augusta University an institution like no other.

Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state. The University System of Georgia (USG) is comprised of 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom.

Location

Augusta University

Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912

Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904

Department Information

The Medical College of Georgia Department of Physiology’s focus is the framework of the body's cells, organs and systems, how they work, and how abnormal function leads to disease. The department is dedicated to outstanding research and excellence in education. Our federally funded scientists study cardiovascular disease and hypertension, and train independent, creative, productive scholars and PhD graduates. The department offers programs leading to the PhD degree and prepares graduates to pursue positions in medical schools, universities, government, and industry.

Job Summary

Provides essential administrative and operational support for the Department of Physiology's two graduate programs: the Master's in Medical Physiology Program and the Physiology Biomedical Sciences Graduate Program. This position serves as the primary liaison, coordinating communication between the academic department, program faculty, and the university's central Graduate School/College. Core responsibilities include managing the admissions cycle, assisting with recruitment initiatives, and providing student support. The role also involves event planning and execution for key departmental functions, including recruitment events, specialized departmental lectureships, and the annual Physiology research symposium.

Responsibilities

• Manages the official system of record by entering course details and facilitates program logistics by scheduling meetings, distributing seminar and journal club announcements, coordinating room setups, and submitting necessary AV/IT requests. This role requires fluency in institutional data systems such as Banner, Pounce, Curriculog, and OneUSG to complete data entry and reporting needs. Additionally, the program specialist is responsible for processing and monitoring Graduate Laboratory Assistant (GLA) time entry to ensure correct compensation and adherence to hours worked policies.
• Manages special projects as requested by the Chairman, Department Administrator, and Program Directors. This includes providing logistical oversight for departmental events, such as special lectureships and the annual research symposium. This role involves developing and producing event materials, coordinating catering arrangements, and managing event setup and breakdown.
• In coordination with the departmental Program Directors, AU Marketing Division and The Graduate School coordinate efforts to market the department programs to recruit a varied and qualified pool of prospective students. In coordination with the Program Director(s), maintain the accuracy of the program's information on the department website and in the university catalog/handbook.
• Conduct market research of peer programs in the Southeast region to identify possible recruitment pathways and competitive advantages.
• Assist the Program Director(s) with the timely and accurate submission of all required student and programming forms and documentation (e.g., degree audits, graduation requirements, application materials).
• Monitor the program's operating budget and track expenditures in coordination with the Department Administrator.
• Manages all programmatic procurement functions, including processing orders for supplies and equipment through eShop and the PeopleSoft Financials requisition system. This responsibility includes ensuring strict compliance by securing and validating all necessary documentation (e.g., Data Security, Tax Exemption, and Technical Exemption forms, W-9s) and acting as the primary liaison with vendors to obtain and submit required financial paperwork.
• Assist the Program Directors with the hiring and assignment of Graduate Assistants (Teaching Assistants, Research Assistants, Lab Assistants, etc.) within the department.
• Perform all other job-related duties as assigned.

Qualifications

Required Qualifications

• Associate degree from an accredited college or university and one year of experience.
• OR High School Diploma, GED, or equivalent from a recognized State or Federal accrediting organization is required and a minimum of four years of progressively responsible office support experience.

Preferred Qualifications

• Proven ability to manage multiple tasks, prioritize effectively, and work autonomously with minimal supervision. Must be able to communicate effectively and professionally with internal and external stakeholders.

Knowledge, Skills, & Abilities

• KNOWLEDGE Proficient in Microsoft Office and other computer software/databases.
• Skills Excellent interpersonal, written, and verbal communication skills.
• Abilities Ability to maintain confidentiality. A self-directed, enthusiastic, and motivated approach combined with a commitment to maintaining a consistently professional demeanor and appearance is required.

Shift/Salary/Benefits

Shift: Days; Monday - Friday (Work outside of normal business hours may be required).

Salary: $17.88-$21.92 per hour.

Pay Band: B5

Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position.

This position is (fully/partially) funded through external sources. Continued employment is contingent upon the availability of these funds.

Additional Information

Recruitment Period: Until Filled.

Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees. Benefits may include health, dental, life insurance, Teachers Retirement System, vacation, sick leave, and 13 paid holidays. Our Tuition Assistance Program may be available for full-time employees after more than 6 months of employment. Equal Employment Opportunity statements and tobacco-free environment notices follow.

Conditions & Compliance

All selected candidates are required to pass a Background Check. Some roles may require a credit check, motor vehicle report, or education credential verification. All employees must protect sensitive information by following cybersecurity and privacy policies.

Equal Employment Opportunity

Augusta University is an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

How To Apply

Consider applying with us today. For job ID 292925, apply at https://www.augusta.edu/hr/jobs/Search for Job ID: 292925. Select University Faculty & Staff > External Applicants if you are a candidate from outside the university. Select University Faculty & Staff > Internal Applicants if you are a current university employee. For assistance, contact 706-721-9365.