Clerk/Typist - Special Education

North Smithfield School Department; North Smithfield (RI); On-site; USD 21,000 - 30,000; Part time

Job summary

North Smithfield School Department in North Smithfield, Rhode Island seeks a part-time Clerk/Typist for the Special Education office to type reports, file materials, and handle daily communications with the educational community.

The position is grant-funded and part-time (19.5 hours). The role requires strong typing, organizational skills, and the ability to work independently under supervision. Immediate start is desired.

Qualifications

• High School Diploma.
• Typing at least 40 words per minute.
• Ability to perform a broad range of general office duties.
• Strong grammar, spelling and setup for business correspondence.
• Ability to interact tactfully with teachers, parents and educational staff.
• Ability to maintain strict confidentiality.

Responsibilities

• Coordinate Scheduling for Evaluation Team Meetings across the district.
• Type a variety of special education reports, correspondence, forms and emails.
• File materials and maintain Team records.
• Photocopy, email, scan and route documents as appropriate.
• Answer phones and take/distribute messages as warranted.
• Receive visitors to Special Education Office and direct to appropriate staff.
• Follow up with phone calls to confirm/cancel meetings.
• Understand timelines and notify Team members of deadlines.
• Type and disseminate Team agendas and assignments.
• Perform other duties as assigned by Pupil Personnel Services Director.

Skills

Typing 40 wpm

General office duties

Grammar & business correspondence

Interaction with educational community

Confidentiality

Education

High School Diploma

High School/Trade School degree preferred

Job description

North Smithfield School Department North Smithfield Public Schools - North Smithfield, Rhode Island Open in Google Maps

Starting Date: Immediately

Job Description

NORTH SMITHFIELD SCHOOL DEPARTMENT

JOB DESCRIPTION

TITLE: Clerk/Typist – Special Education (Part-time 19.5 hours; grant funded)

QUALIFICATIONS

• 1. High School Diploma.
• 2. Competent typist (40 words per minute word processing minimum)
• 3. Proficient in performing a wide variety of general office duties independently and/or under direction of others.
• 4. Thorough knowledge of grammar, spelling and set‑up for business correspondence.
• 5. Propensity to deal with educational community (teachers, parents, etc.) in tactful, helpful manner.
• 6. Ability to adhere to strict code of confidentiality.

REPORTS TO: Pupil Personnel Services Director

JOB GOAL: To support special education office including typing reports and correspondence, assist in filing, other general office duties, and daily communication with educational community.

PERFORMANCE RESPONSIBILITIES

• 1. Support scheduling coordination of all Evaluation Team Meetings in district.
• 2. Type (word process) a variety of special education reports, correspondence, forms, and email to appropriate recipients.
• 3. File various materials and assists in maintaining Team records.
• 4. Photocopies, emails, scanning and routing documents as appropriate.
• 5. Assist in answering incoming phone calls and taking/distributing messages, as warranted.
• 6. Assist in receiving visitors to Special Education Office, determine their needs, verify their appointments, and direct or escort them to appropriate person.
• 7. Responsible for follow up phone calls to confirm/cancel meetings.
• 8. Understand and comply with special education timelines and notify Team members.
• 9. Responsible for typing and disseminating Team agenda and assignments.
• 10. Assume and perform other duties as assigned by Pupil Personnel Services Director.

Position Type: Part-time

Job Categories: Support Staff > Administrative Assistant

Job Requirements

• At least 1 year(s) of relevant experience preferred.
• High School/Trade School degree preferred.
• Citizenship, residency or work visa required

Contact Information

• Christine Welch , Special Educator
• 412 Greenville Road
• North Smithfield, Rhode Island 02896
• Phone: [phone]
• Email: [e-mail]