Clerk I-S- General Office Clerk

Tolman High School; Pawtucket (RI); Presencial; USD 38.000 - 46.000; Jornada completa

Descripción de la vacante

Tolman High School in Pawtucket, RI is seeking a General Office Clerk I-S to serve as the receptionist and maintain student records. The role reports to the School Principal and takes daily direction from the Assistant Principal(s).

Responsibilities include greeting visitors, handling calls, managing mail and attendance logs, collecting medical notes, and supporting clerical staff. Strong confidentiality and detail orientation are essential.

Formación

• High school diploma or equivalent required.
• Proficiency with computers; comfortable with Google Docs/Sheets and Microsoft Office.
• Maintain confidentiality of student and staff information.
• Strong administrative and communication skills.
• Experience with school information systems a plus.

Responsabilidades

• Greet visitors at main entrance and respond to inquiries according to security procedures.
• Answer incoming calls, take messages, and direct callers as needed.
• Sort and distribute mail daily.
• Maintain daily visitor log and issue visitor passes.
• Document student late arrivals and attendance; maintain attendance logs.
• Collect medical notes for the school nurse and relay to appropriate staff.
• Respond to intercom calls and support lunch application processing.
• Provide information to faculty, staff, and outside organizations as directed.
• Update and maintain student information systems as instructed.
• Support other clerical staff and the Lead Secretary as needed.

Conocimientos

Confidentiality

Attention to detail

Interpersonal skills

Teamwork

Time management

Communication

Data interpretation

Educación

High School Diploma or equivalent

Herramientas

Google Docs

Google Sheets

Microsoft Office

Descripción del empleo

Starting Date: Immediately

Job Description

The General Office Clerk I-S is the receptionist and maintains school student records for the school. The General Office Clerk I-S reports directly to the School Principal and receives directives from the Assistant Principal(s).

ESSENTIAL JOB FUNCTIONS

• Responsible for responding to visitors and inquiries for the school from parents, students, etc. at the main entrance/front desk, following security procedures of the school department
• Responsible for answering all incoming calls for the school; taking messages, directing calls, and assisting callers when applicable in a timely and accurate manner
• Responsible for sorting and distributing incoming mail
• Responsible for maintaining the daily visitor log and issuing visitor passes
• Responsible for documenting student late arrivals and early dismissals and maintaining a daily attendance log for students
• Responsible for collecting medical notes from students for the school nurse
• Responsible for responding to intercom calls as needed
• Responsible for collecting school lunch applications and forwarding them to the School Administration Building
• Provides student information to all faculty, staff, and other organizations as directed
• Maintains faculty parking list as needed
• Maintains and updates student information systems as directed
• Provides support to other clerical staff and the Lead Secretary as needed
• Ability to perform other duties assigned by the school principal to meet the specific needs of the Pawtucket School Department and its students.

KNOWLEDGE, SKILLS, AND ABILITIES

• Ability to maintain confidentiality
• Strong problem-solving skills with data to independently interpret guidelines
• Ability to use sound judgment and knowledge of student behaviors and school department policies and procedures to make decisions
• Strong interpersonal skills
• Ability to establish and maintain effective working relationships and to practice patience with employees, students, supervisors, and the general public
• Proven experience in attention to detail and timely completion of tasks and paperwork requirements
• Ability to work in a fast-paced environment while prioritizing and executing tasks effectively
• Ability is also required to work with and communicate with a significant diversity of individuals and/or groups, meeting deadlines and schedules; setting priorities; working as part of a team;

REQUIRED QUALIFICATIONS

• High School Diploma or equivalent
• Proficiency in working with computers; working knowledge of Google Docs and Google sheets and/or Microsoft products

PREFERRED QUALIFICATIONS

• Experience with Skyward
• Bi-lingual

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT

• Frequently required to stand, sit and walk
• Occasional lifting or carrying weighing up to 25 pounds
• The working conditions (light, noise level, temperature, etc. are typical of (primarily) an office setting
• Specific physical abilities include close vision and the ability to use computer monitors for long periods of time and communicate verbally in person and on the telephone.

Position Type: Full-time

Support Staff > Secretary

Clerk I-S- General Office Clerk

Pawtucket School Department Tolman High School - Pawtucket, Rhode Island Open in Google Maps

Job Requirements

• High School/Trade School degree preferred.
• Citizenship, residency or work visa required

Contact Information

• Human Resources
• 286 Main Street
• Pawtucket, Rhode Island 02860
• Phone: [phone]
• Email: [e-mail]