Clerk Typist

Montgomery County Sheriff's Office (OH); Dayton (OH); On-site; USD 21,000 - 30,000; Full time

Job summary

The Montgomery County Sheriff's Office (OH) seeks a Clerk Typist to provide general clerical support for the Records unit. You will answer phones, greet visitors, type documents, enter data into databases, and coordinate with personnel via two-way radio.

Responsibilities include processing record copies, validating information, handling fees, filing documents, and ensuring compliance with retention and destruction procedures.

Qualifications

• Must be able to keyboard 50 words per minute with corrections.
• Successful completion of LEADS/NCIC training program.

Responsibilities

• Answer phones, take messages, greet visitors, and provide routine information.
• Type standard documents from copy.
• Enter information into appropriate databases.
• Copy and distribute reports, forms, and other documents.
• Maintain and file records per established procedures.
• Coordinate with Records Retention Center for storage, microfiche, and destruction.

Skills

Typing 50 WPM

LEADS/NCIC training

Phone etiquette

Data entry

Record maintenance

Education

High School Diploma or Equivalent

Job description

Clerk Typists provide general clerical support for the Records unit including answering phones, taking messages, greeting visitors, and giving out routine information; typing standard documents (e.g. lists, forms, cards, memos) from copy; contacting personnel using a two-way radio; maintaining files and records consistent with established procedures; copying and distributing reports, forms, and other documents; and entering information into appropriate databases.

• Performs specialized clerical functions in support of the unit relating to the maintenance and distribution of records based on office and legal standards, including making copies of various reports (e.g. accident, incident, arrest).
• Receives and records fees for copying.
• Validates report information.
• Files and maintains all documents received.
• Communicates with the County Records Retention Center for proper storage, microfiching, and destruction of documents.
• Performs other related clerical duties in support of the unit or Division as assigned by supervisor including filling in for other clerical staff when work load, time off, or vacancies demand.

• 18 years of age
• High school diploma or equivalent
• Demonstrated ability to keyboard 50 words per minute with corrections.
• Successful completion of LEADS/NCIC training program

Must be able to work any shift.

Shifts are as follows:

• 1st Watch: 11:30 pm to 7:30 am
• 2nd Watch: 7:30 am to 3:30 pm
• 3rd Watch: 3:30 pm to 11:30 pm

Background Check Information

Upon passing a typing test, a background investigation including a criminal background check and a pre-employment polygraph examination will be completed.

Please review the Disqualifying Criteria before submitting your initial application process. Disqualifying Criteria

All Applicants must be able to comply with the Tattoo Policy stated below:

All MCSO Personnel cannot display any tattoo that is sexually suggestive, vulgar, racist, contains profane language, promotes violence, is discriminatory or suggests intolerance of a particular race, religion, gender or sexual preference, national origin, associated with groups that advocate such thoughts, or is recognized as a symbol of a gang or group known or suspected of criminal activity.

Civilian personnel are permitted more latitude regarding visible tattoos so long as tattoos do not violate the parameters above. Tattoos located behind the ear or on the back of the neck are permitted. All other tattoos on the face, neck, or head are prohibited. Personnel will be required to cover hand tattoos, other than a wedding ring on the traditional finger, with an agency approved garment or by using tattoo-concealing makeup for specified events such as court appearances, community outreach activities, photographs or video for media or social media, or when directed by a Command Staff member.

The Montgomery County Sheriff's Office is an Equal Opportunity Employer.