Records Clerk II (Sheriff)

Madison County Commission; Huntsville (AL); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Health insurance

Retirement plan

Holidays and leave

Job summary

Madison County Sheriff's Office is seeking a records and safety-focused individual to maintain logs of radio traffic and inquires, perform NCIC checks, and process paperwork for arrestees. Responsibilities include warrant verifications, background checks, and data entry into RMS systems.

The role requires night shifts, weekend work, and strict adherence to security protocols. Candidates should have a high school diploma or GED and be able to communicate clearly with deputies and the public.

Qualifications

• Knowledge of telephone, typing, filing and computer operations.
• Ability to effectively communicate with the public and deputies using coded language.
• Must be able to operate a radio and convey messages clearly.
• Must speak clearly and concisely.

Responsibilities

• Obtain vehicle registration and driver's license information.
• Check subjects for warrants and in-house files.
• Enter subject information into RMS computer and maintain logs.
• Perform local background checks for employers and agencies.
• Print and file subject paperwork after each arrest.
• Maintain records of convicted sexual offenders and notify the community.

Skills

Telephone operations

Typing

Filing

Radio communications

Clear communication

Education

High school diploma or GED

Job description

Position Overview Under direction, employee maintains log of all radio traffic and computer inquires. Checks for criminal history when application is made for pistol permits. Conducts warrant checks and maintains jail sheets. Establishes and maintains files, keeps records and performs NCIC computer operations.

Work Schedule

• 8:00 p.m. to 8:00 a.m.
• Rotating Every Other Weekend
• Must be available to work nights, weekends, and holidays.

• The Supplemental Questions on the job application are deemed necessary for the job.

Essential Duties And Responsibilities

(All duties listed may not be included in any one position nor does the list include all tasks found in a position of this class.)

• Obtains vehicle registration and driver's license information. Inquiries on subjects for wanted persons.
• Checks weapons, articles, vehicles, etc. as possibly being stolen.
• Obtains phone numbers, addresses and maintains a written log of all radio and computer transactions.
• Check subjects for warrants (in computer, in -house files or with other agencies) when they are booked into the jail and before being released.
• May also check in-house files for warrants on subjects for other agencies.
• Obtains information from subject's files for deputies, investigators, and other agencies.
• Processes and maintains all paperwork on subjects that are arrested.
• Properly codes subject's information, creates and maintains those files.
• Seals file when a subject is granted youthful offender status by court order.
• Maintains records of all convicted sexual offenders, obtaining fingerprints and photos for community notifications. Registers all individuals of felony crimes.
• Enters stolen articles, weapons, vehicles, and wanted persons in National Crime Information Center computer.
• Submits requests and responds to law enforcement agencies to verify information on stolen property or wanted persons.
• Sends teletypes to one or more agencies requesting assistance in locating persons or property.
• Enters subject's information into RMS computer, coding each arrest properly. Maintains written log on all computer transactions.
• Performs local background checks on subjects for employers, other law enforcement agencies, security clearances and when a subject applies for or renews a pistol permit.
• Must process and maintain all paperwork on subjects that are arrested.
• This consists of coding each individual's paperwork and creating files. Information on each subject must be entered and coded correctly into the computer.
• Printing of subject's paperwork for file is done after each arrest.
• Maintains subject's files; Obtains information from subject's files for deputies, investigators and other agencies. All information received on a subject must be coded and filed. Must also keep records of all individuals convicted of felony crimes.
• Make nationwide computer entries of stolen articles, weapons, vehicles, wanted persons etc. Submits requests and responses to other law enforcement agencies to verify information on stolen property or wanted persons. Sends teletypes (messages) to one or more agencies requesting assistance in locating persons or property wanted by Madison County Sheriff's Office.

Education and Experience

• Any combination of education and experience equivalent to: Graduation from a high school or GED.

Knowledge, Skill, and Ability

• Knowledge of telephone, typing, filing and computer operations.
• Ability to effectively communicate with the public in person and by phone and with deputies using coded language.
• Must be able to operate a radio, understand and convey messages as needed.
• Must speak clearly and concisely.

Physical Requirements

• Ability to cope with a highly stressful environment and maintain sound judgement.
• Must be able to lift up to 50 pounds from time to time.

Certifications or Licenses Required

• Required to receive certification in N.C.I.C.

Other Requirements

• Must be able to pass a drug screen and criminal background check.

Work Schedule

• 8:00 p.m. to 8:00 a.m.
• Rotating Every Other Weekend
• Must be available to work nights, weekends, and Holidays.

To be considered for this position, all applicants must complete the employment application in full.

Madison County is an Equal Employment Opportunity Employer that encourages applicants from diverse backgrounds to apply.

Madison County is a drug‑free workplace and conducts drug and alcohol testing.

A comprehensive set of benefits is offered for all full‑time employees. No benefits are offered to part‑time or seasonal employees. Please consult with the Human Resources Department for a full list of benefits.

Madison County periodically reviews and when fiscally able, adjusts salary rates and our benefits package to remain competitive in our area.

Benefits Summary

Healthcare Insurance: Blue Cross of Alabama is administered through the Local Government Health Insurance Plan (LGHIP).

Coverage Type Employee's Premium

Single Coverage Bi‑weekly Premium $61.00

Family Coverage Bi‑weekly Premium $150.00

Dental Coverage: Dental coverage is included with LGHIP through Blue Cross and Blue Shield of Alabama. LGHIP manages dental costs and provides enhanced dental benefits using negotiated discounts with in‑network dentists. To locate in‑network dentists go to www.bcbsal.com. Assuming the services are covered you will normally only be responsible for out of pocket.

Life Insurance: Madison County provides $25,000 in life, $25,000 in accidental death and dismemberment and $25,000 line of duty insurance to eligible employees in certified positions.

Employee Retirement Plans: Employees are required to participate in the Employees Retirement System, which is a Defined Benefit Plan administered through the Retirement Systems of Alabama (RSA). Participants contribute 5% to 8.5% of their earnings depending on their hire date and classification. Sworn Certified Personnel have an accelerated contribution schedule

• Employer contribution percentage is set by the Retirement Systems of Alabama and changes annually.

Employee Clinic: Madison County employees and dependents over age 12 may use the Employee Health Clinic for the low co‑pay of $15.00 per visit. To be eligible to use the clinic, the employee and dependent must be enrolled in Madison County's health insurance plan as their primary coverage.

Voluntary Plans Are Also Available

• Additional life Insurance for employee and dependents
• Flexible spending accounts (healthcare and childcare)
• Vision Insurance

Holidays, Annual Leave and Sick Leave

• Minimum of 10 holidays per calendar year
• Accrue 8 hours of annual leave and 8 hours of sick leave per month

Application Questionnaire

• 01 Do you have a current, non‑expired, driver license? Please provide. o State o Number o Expiration date
• 02 Do you have a high school diploma or equivalent?
  • Yes
  • No
• 03 Have you ever been arrested or detained? If so, please answer the following question. o Please provide details, including the name of the agency that detained or arrested you.
• 04 Have you ever been convicted of a crime? If so, please answer the following questions. o What charge(s) were you convicted of? o Name of the court you were convicted in.
• 05 Do you agree to a background check?
  • Yes
  • No
• 06 If you answered 'yes' to the previous question. Please select the authorize option.
  • You are hereby authorizing a pre‑employment background check and driver's history check to be performed.
• 07 Are you prepared to work days and/or nights any day of the week including weekends and holidays?
  • Yes
  • No
  • Required Question