CLERK (TEMPORARY) (DPIS)

City of Buffalo; New York (NY); On-site; USD 35,000 - 50,000; Full time

Job summary

Buffalo Municipal Housing Authority seeks a Clerk Aide to perform non-typing clerical tasks, maintain files and records, handle mail, and support data entry on computer terminals. The role requires routine procedures with independent judgment and may include receptionist duties.

Applicants must meet open competitive criteria or have two years’ continuous status as Clerk Aide in the non-competitive class, plus high school graduation or GED.

Qualifications

• Non-typing clerical tasks; routine work with some independent judgment
• Open Competitive: Graduation from High School, Business School, Equivalency Diploma or GED
• Promotional: two years continuous status as Clerk Aide in non-competitive class; Graduation from High School, Business School, Equivalency Diploma or GED

Responsibilities

• Check clerical accuracy and completeness
• Open, date, sort, distribute and file mail
• File and index bills, requisitions, ledgers
• Post and enter data from original sources
• Answer telephone or switchboard and relay messages
• May assist in input/retrieval of data on a computer terminal
• Operate copy machines, microfilm and other office equipment
• Perform related duties as required

Skills

Clerical tasks

Receptionist duties

Data entry

Telephone switchboard

Education

High School Diploma or GED

Business School diploma

Tools

Copy machines

Microfilm

Office equipment

Computer terminal input

Job description

A position in this class is characterized by a broad responsibility for the performance of non-typing clerical tasks. Work is routine in nature, however, as incumbents gain experience on assignments and unit activities, additional and more complex duties are added. These additional duties do not reach the difficulty or complexity of work associated with the senior level of this series. Although detailed instructions are given for new or difficult assignments with procedures that are definitely fixed, incumbents must exercise independent judgment in applying them to specific cases. Work is reviewed either by observation, periodic or spot checks, cross checking by others or by checking the completed work. (This class is equivalent to that of Typist with the exception that typists must have the ability to type.) No supervision is exercised over other employees.

Files and maintains records, reports and other documents:

• checks for clerical accuracy and completeness;
• opens, dates, sorts, distributes and files mail;
• sorts, indexes and files bills, requisitions, ledger cards and other material alphabetically and/or numerically;
• posts and makes entries from original sources and maintains records, bills, control cards and ledgers;
• makes file searches and pulls needed material.

Issues and records licenses, permits and applications;

Collects fees and accounts for monies received;

Maintains time reports and payroll data;

Assists in compiling data, statistics and other basic information for research purposes;

Answers telephone or switchboard: takes messages and gives routine information;

May act as receptionist, directing callers to proper persons or sources of information

May assist in the input/retrieval of data on a computer terminal;

May operate copy machines, microfilm, simple computing and other office machines;

Performs related duties as required.

Promotional

Applicants must have continuous and permanent status as a Clerk Aide in the Buffalo Municipal Housing Authority for at least two yearsin the non-competitive class. In addition, applicants must have Graduation from High School, Business School, Equivalency Diploma or GED.

NOTE:

The promotional eligible list will be used to certify candidates for appointment to the Buffalo Municipal Housing Authority only.

Open Competitive

Graduation from High School, Business School, Equivalency Diploma or GED.

THE CITY OF BUFFALO IS AN EQUAL OPPORUNITY EMPLOYER