Clerk (Student Records)

Adams And Associates Inc; Sacramento (CA); On-site; USD 42,000 - 54,000; Full time

Job summary

Adams and Associates, Inc. is seeking a diligent clerical assistant to support the department supervisor, handle confidential documents, and maintain organized files.

You will draft correspondence, schedule meetings, arrange travel if needed, and track center deliverables while communicating with management and outside organizations.

A high school diploma or equivalent with 1–3 years of clerical experience is required; higher degrees are preferred. Proficiency in Microsoft Office is required.

Qualifications

• High School diploma or equivalent required with 1–3 years clerical experience
• Degree or certification from an accredited training program is a plus
• Advanced degrees preferred and strong verbal/written communication skills are expected

Responsibilities

• Maintain required documentation and confidential materials
• Prepare correspondence and proofs; draft letters
• Sort/distribute mail and schedule meetings
• Plan travel arrangements when needed
• Track center contract deliverables and communicate with management

Skills

Verbal communication

Written communication

Attention to detail

Professionalism

Education

High school diploma or equivalent

Additional degree or certification

Tools

Microsoft Office

Office & record systems

Job description

Provides clerical support for department’s supervisor. This position is responsible, with minimum supervision, to perform a variety of clerical duties that are related to the work of the supervisor, requiring knowledge of office routine and procedures. This individual will also interact with management on a day-to-day basis, handling confidential documents and materials. Will be required to take on special projects and provide technical support to other departments as needed.o Follows all integrity guidelines and procedures and ensures no manipulation of student data.o Conducts research, prepares statistical reports, handles information requests, and performs clerical functions such as maintaining required documentation, sorting/distributing mail, preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May make travel arrangements as necessary.o Ensures timely submission, logging and tracking of all Center contract deliverables, requests, reports and correspondence. Drafts, writes and proofs correspondence. Responsible for the quality of internal/external communications with the Corporate Office, Department of Labor and outside organizations.o Maintains Job Corps/Company systems and libraries which may include CIS, OA, CTS, CSSR, SMR, ABRA, MAS200, FMS, eRequester, School Dude, PRH, JC Program Instructions, JC Information Notices, Regional directives and SOPs.o Ensures that area is organized, clean, safe and conducive to student/staff successo Produces quality work/assignments in a thorough, timely and accurate manner.o Maintains appropriate personal attendance, accountability and work productivity standards.o Plans, prioritizes and organizes assignments to meet established goals and deadlines.o Understands and applies job knowledge to effectively complete all required job responsibilities. Proactively maintains the skills required to perform job duties.o Mentors, monitors and models the Career Success Standards as required by the PRH.o Shows respect and courtesy to students and holds them accountable for their actions and behavior.o Exchanges ideas and information, both orally and in writing, in a clear and concise manner and contributes meaningfully to group efforts by offering relevant ideas and knowledge. Provides quality and timely information to DOL/Company when requested.o Effectively articulates thoughts and ideas. Identifies problems, analyzes causes and evaluates appropriate solutions prior to taking or recommending actions. Follows up to ensure prompt/appropriate action is taken and that problems are in fact corrected.o Works in partnership with staff from all Departments to ensure effective supervision and services are provided to students.o Accepts direction and supervision from the Center Director/Center Duty Officer/Shift Manager to include assignments to temporarily perform job responsibilities of other departments and positions.o Other duties as assigned.High School diploma or equivalent required with 1 to 3 years clerical experience. Degree or certification from an accredited or relevant certified training program. Advanced degrees preferred. Duties require professional verbal and written communication skills. Computer literacy and proficiency in Microsoft Suite of applications is required.“Adams and Associates, Inc. abides by the requirements of 41 CFR §§ 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on characteristics protected by federal, state or local laws. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to their protected veteran status or disability.” This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.