Clerk - Product Engineering

Partners Personnel; Town of Texas (WI); On-site; USD 34,000 - 46,000; Full time

Job summary

Partners Personnel is seeking an Administrative Clerk to support payroll processing and general office tasks in Wisconsin. You will prepare and correct payroll entries, validate timekeeping data, maintain employee records, and assist HR with documentation while upholding strict confidentiality.

The ideal candidate has a high school diploma or GED, about one year of payroll or administrative experience, and strong Microsoft Office skills.

Qualifications

• High school diploma or GED required.
• 1 year of payroll support or related experience.
• Proficiency in Microsoft Office (Excel, Outlook, Word).
• Strong understanding of timekeeping systems and payroll platforms.
• Ability to handle confidential information with discretion.

Responsibilities

• Review, prepare, and correct payroll entries with department leads.
• Verify employee timecards, attendance records, schedule changes, and overtime requests.
• Ensure accuracy of payroll documentation prior to submission.
• Investigate and resolve discrepancies such as missing punches or coding errors.
• Maintain digital and physical employee records.
• Support onboarding and offboarding with required documents.
• Generate reports on attendance, payroll discrepancies, and overtime.
• Perform data entry and updates in HR systems and shared databases.
• Assist with audit preparation and compliance checks.
• Coordinate communication between HR, supervisors, and employees on payroll issues.
• Provide general administrative support including emails, scheduling, filing, and document control.
• Maintain strict confidentiality of handled information.

Skills

Attention to detail

Organizational skills

Written and verbal communication

Independent work capability

Confidentiality

Education

High school diploma or GED

Tools

Microsoft Office

SAP

ADP

Workday

Job description

Job Description

We are seeking a detail-oriented and highly organized Administrative Clerk to support payroll processing and general administrative functions. This role involves preparing and correcting payroll entries, validating timekeeping data, maintaining employee records, and supporting interaction with HR providing documentation and compliance tasks. The ideal candidate is accurate, proactive, and capable of handling sensitive information with confidentiality and professionalism.

Key Responsibilities

• Review, prepare, and correct payroll entries in coordination with department leads.
• Verify employee timecards, attendance records, schedule changes, and overtime requests.
• Ensure accuracy and completeness of payroll-related documentation prior to submission.
• Investigate and resolve discrepancies, including missing punches, incorrect codes, or reporting errors.
• Maintain employee files and administrative documentation, both digital and physical.
• Support onboarding/offboarding processes with required documentation.
• Generate reports (attendance, payroll discrepancies, overtime summaries, etc.).
• Perform data entry and record updates in HR systems and shared databases.
• Assist with audit preparation, compliance checks, and record validation.
• Coordinate communication between HR, supervisors, and employees regarding payroll-related issues.
• Provide general administrative support, including emails, scheduling, filing, and document control.
• Maintain strict confidentiality of handled information

Candidate Requirements

• High school diploma or GED required.
• 1 years of experience in payroll support, administrative assistance, HR clerk work, or related roles.
• Proficiency in Microsoft Office (Excel, Outlook, Word).
• Strong understanding of timekeeping systems, attendance tracking, or payroll platforms.
• Exceptional accuracy, attention to detail, and organizational skills.
• Ability to handle sensitive and confidential information.

Nice-to-Haves

• Experience with SAP, ADP, Workday or similar payroll/timekeeping systems.
• Bilingual (English/Spanish).
• Basic knowledge of HR processes, labor regulations, or payroll policies.

Key Skills

• Strong written and verbal communication.
• Excellent time-management and task-prioritization abilities.
• Problem-solving and analytical thinking.
• High degree of responsibility, accuracy, and discipline.
• Ability to work independently with minimal supervision.

Work Environment

• Office-based role in a climate-controlled environment.
• Frequent use of computers, HR systems, email, and office equipment.
• May require occasional extended hours during payroll closing periods, audits, or month-end requirements.
• Minimal physical activity: occasional walking, document handling, and light office tasks.

Physical Demands

• Prolonged periods of sitting, typing, and reviewing digital documents.