Clerk, Payroll & Accounting

Motrex LLC; Manchester (IA); On-site; USD 42,000 - 63,000; Full time

Job summary

Motrex LLC in Manchester, IA seeks a payroll/AP clerk to accurately review and transmit payroll, process hours, and assist in month-end close. You will review time systems, approvals, and vendor invoices while maintaining SOPs and supporting plant accounting staff.

The role requires strong Excel/Word skills, JD Edwards experience a plus, and a proactive, detail-oriented approach in an onsite office environment.

Qualifications

• Experience in payroll, accounts payable, and office administration.
• Associates degree; accounting knowledge; JD Edwards experience a plus.
• Proficiency with Microsoft Excel and Word required or preferred.

Responsibilities

• Process hourly payroll weekly for transmission to Corporate.
• Review UKG time system for accurate information.
• Assure proper approvals of time sheet per internal controls.
• Prepare and review payroll reports for management.
• Maintain up-to-date SOPs for payroll processing.
• Train supervisors on proper payroll procedures.
• Review vendor accounts and invoices for accuracy.
• Assist in month-end and close procedures.

Skills

Payroll

Accounts payable

Office administration

Coordinating activities

Education

Associates degree

Tools

JD Edwards

Microsoft Excel

Microsoft Word

Job description

This position is responsible for accurately reviewing and transmitting payroll to the corporate office for processing; entering daily production hours, receiving into JDE; reviewing invoices and supporting corporate accounts payable. Assisting the Plant Controller with month end/close processes, cycle counts, and issuing Po’s. This position also supports the Plant Controller with completing tasks as assigned.

About the work location:

Manchester is a city in Delaware County, Iowa, United States, located along the Highway 20 corridor between Dyersville and Independence. Delaware County is centrally located just 45 minutes from some of Iowa’s biggest hubs (Cedar Rapids, Waterloo, and Dubuque) - but you don’t need to go far to find excitement. Delaware County is home to several golf courses, parks, museums, retail shops, a movie theatre, festivals and fairs, water sport recreational areas, and evening entertainment. Delaware County offers successful academics programs in three community school districts and a critical access hospital to provide healthcare close to home.

To learn more about Manchester, Iowa (postal code 52057) - click the links below:

Delaware County Economic Development Website

Wikipedia - Manchester, Iowa

To perform this job successfully an individual must be able to perform each duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Process hourly payroll weekly for transmission to Corporate
• Review UKG time system for accurate information
• Assure proper approvals of time sheet per internal controls
• Prepare and review payroll reports for management
• Maintain up-to-date SOPs for payroll processing
• Train supervisors on proper payroll procedures
• Report all discrepancies on time recording records and attendance sheets to the proper supervisor for correction
• Correctly calculate and enter monetary adjustments for hourly employees
• Perform clerical duties associated with daily labor reporting and miscellaneous reports
• Assist in month-end and close procedures
• Receive goods from packing lists including reviewing for proper receiving documentation on paperwork: reviewed, signed and dated
• Produce and review reports for accuracy of data entered
• Review vendor accounts and invoices
• Assign invoices with issues to appropriate staff
• Review vendor accounts for issues
• Support vendor questions for timely payment by Corporate
• Perform administrative functions to include answering telephone; processing mail; coordinating ordering supplies, plant employee meeting, visits from customers, visitors, and corporate employees
• Support plant management with any requests or issues requiring assistance
• Perform other responsibilities and duties that are assigned by Plant Manager and Plant Controller

Education, Experience

• Experienced in areas of payroll, accounts payable, office administration, and coordinating office/plant activities.
• Associates degree; accounting knowledge; and JD Edwards experience a plus
• Working knowledge of Microsoft Suite products, specifically Excel, and Word

Knowledge, Skills, Abilities

• Highly motivated individual with good written and verbal communication skills, presentation skills attention to detail, initiative and willingness to take on new projects.
• Inductive Reasoning — Ability to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events).
• Problem Sensitivity — Ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.

Environment

• This position is primarily performed in an office environment and requires regular onsite attendance. The role also requires periodic presence in manufacturing and production areas. While on the manufacturing floor, employees may be exposed to moving machinery, noise, dust, fumes, varying temperatures, and other industrial conditions. Required personal protective equipment (PPE) must be worn in designated areas.

Physical Demands

• While performing the duties of this position, employees are regularly required to communicate, remain in a stationary position for extended periods, and operate standard office equipment. Occasional movement throughout the facility may be required. The position may occasionally require lifting or moving items weighing up to 10 pounds.