Clerk, Mailroom

Management & Training Corporation; Chaparral (NM); On-site; USD 20,000 - 29,000; Full time

Benefits offered by this job

Health/dental/vision/prescription保险

Life insurance

401(k) retirement plan

Sick and vacation time

Paid holidays

Employee assistance program

Career advancement opportunities

Job summary

Management & Training Corporation (MTC) operates the Otero County Prison in Chaparral, NM, and seeks a detail-oriented mailroom assistant to handle inmate correspondence, process mail, and support ODS/OMNI functions in line with NMCD and facility policies.

The role reports to the mailroom coordinator and requires familiarity with the rules, regulations, and procedures governing inmate mail, postage management, and records maintenance. A high school diploma and driving eligibility are required.

Qualifications

• High school diploma or equivalent and one year experience required.
• Valid driver’s license in New Mexico or Texas with an acceptable driving record.
• Must successfully complete annual in-service training requirements.

Responsibilities

• Process all incoming and outgoing inmate correspondence, prepare forms and maintain records and files related to detainee correspondence.
• Sort, open inspect and scan detainee correspondence. Maintain related records. Deliver Facility mail.
• Act as authorized courier for receipt of registered special delivery or other mails received for jail employees and/or inmates.
• Sort department mail.
• Provide information and responses to inquiries regarding routine mailroom procedures.
• Maintain contact with US Postal Service personnel and private mail carriers (i.e., UPS, Federal Express, etc.).
• Operate postal equipment and ascertain postage needed.
• Issue postage and writing material to indigent detainees and inmates on commissary restriction and enter data about postage and supplies issued into computer.
• Assist in preparing various forms related to the processing of inmate correspondence and mailroom functions.
• Deliver outgoing mail each afternoon to the post office.
• Ensure resident attendance information is entered into ODS and OMNI accurately and in a timely manner.
• Maintain supporting documentation for resident attendance and coordinate with appropriate supervisors to resolve any discrepancies to ensure compliance with established reporting requirements.
• Promote the development of positive social skills through modeling appropriate behaviors and intervening when inappropriate behaviors are observed.
• Maintain accountability of staff, detained and property; adhere to safety practices.

Education

High school diploma or equivalent

Job description

• Health/dental/vision/prescription insurance
• Life insurance, AD&D as well as short-term disability
• Sick and vacation time
• Paid holidays
• Employee assistance program

Job Description

Pay: $17.75 per hour

Work schedule: Full-time

Benefit Package Includes

• Health/dental/vision/prescription insurance
• Life insurance, AD&D as well as short-term disability
• 401(k) retirement plan
• Sick and vacation time
• Paid holidays
• Employee assistance program
• Career advancement opportunities

Work with a purpose! Management & Training Corporation (MTC) operates the Otero County Prison in Chaparral, New Mexico. We provide a safe and secure working environment for our staff while helping those in our custody prepare for success upon release.

Position Summary

Reports to the mailroom coordinator. Responsible for performing postal duties along with ODS and OMNI support in the mailroom requiring familiarity with the rules, regulations, policies, and procedures in compliance with Management & Training Corporation (MTC), Otero County directives, New Mexico Corrections Department (NMCD) and various customer directives.

Essential Functions

• Process all incoming and outgoing inmate correspondence, prepare forms and maintain records and files related to detainee correspondence.
• Sort, open inspect and scan detainee correspondence. Maintain related records. Deliver Facility mail.
• Act as authorized courier for receipt of registered special delivery or other mails received for jail employees and/or inmates.
• Sort department mail.
• Provide information and responses to inquiries regarding routine mailroom procedures.
• Maintain contact with US Postal Service personnel and private mail carriers (i.e., UPS, Federal Express. Etc.)
• Operate postal equipment and ascertain postage needed.
• Issue postage and writing material to indigent detainees and inmates on commissary restriction and enter data about postage and supplies issued into computer.
• Assist in preparing various forms related to the processing of inmate correspondence and mailroom functions.
• Deliver outgoing mail each afternoon to the post office.
• Ensure resident attendance information is entered into ODS and OMNI accurately and in a timely manner.
• Maintain supporting documentation for resident attendance and coordinate with appropriate supervisors to resolve any discrepancies to ensure compliance with established reporting requirements.
• Promote the development of positive social skills through modeling appropriate behaviors and intervening when inappropriate behaviors are observed.
• Maintain accountability of staff, detained and property; adhere to safety practices.

It is expected that the incumbent shall perform duties as assigned within his/her scope of work as determined by management.

Education And Experience Requirements

High school diploma or equivalent and one (1) year experience required. Valid driver’s license in the state of New Mexico or the state of Texas with an acceptable driving record, unless waived by management.

Post Hire Requirements

Must successfully complete annual in-service training requirements.

Why:

Make a real difference every day by helping to change lives.

Management & Training Corporation (MTC) is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, disabled status, veteran status, genetic information, national origin, or any other category protected by federal law. MTC participates in E-Verify. We strive to provide reasonable accommodation for qualified individuals with disabilities, including disabled veterans, in our job application and hiring process.