Clerk, Logistics & Trade Compliance

Terumo Neuro; Aliso Viejo (CA); On-site; USD 42,000 - 56,000; Full time

Job summary

Terumo Neuro seeks a Clerk, Logistics & Trade Compliance to process shipments, coordinate transportation, and ensure timely delivery. You will maintain records, verify export documentation, and liaise with internal teams and external partners to maintain compliance across borders.

Requirements include a high school diploma, 3+ years of clerical experience, strong communication, organization, and MS Office proficiency.

Qualifications

• High school diploma or equivalent required.
• Minimum of three years of clerical/administrative experience.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Ability to multitask and work independently.
• Proficient with MS Word, Excel, PowerPoint, Teams, and Outlook.

Responsibilities

• Process and enter shipments and coordinate transportation to ensure timely delivery.
• Track shipments according to customer requirements and deadlines.
• Maintain logs and records of shipping documents, quotes, rates, and claims.
• Administer movement of goods while complying with export laws and processes.
• Coordinate export shipments with customers, suppliers, and freight forwarders.
• Verify shipment information and complete export documentation per country requirements.
• Establish best practices for import/export operation controls and procedures.

Skills

Communication skills

Organization

Multitasking

Attention to detail

Phone etiquette

Microsoft Office

Education

High school diploma or equivalent

Associate degree preferred

Tools

Microsoft Office Suite

Job description

14278BR

Job Description:

Process and enter shipments and coordinate transportation to ensure timely delivery. Track all shipments according to customer requirements and deadlines. As part of the responsibilities, provide clerical support performing administrative duties such as appropriate distribution of trade compliance information, compliance documentation maintenance, and ensuring required information is current and reported to appropriate agencies as requested. Job duties:

• Maintain logs and records of shipping documents, executed orders, freight quotes, rates, claims, etc.
• Administer the efficient movement of goods while ensuring compliance with relevant local, country, and international export laws and processes.
• Serve as administrative liaison with others internally and outside of the organization regarding issues related to logistics and trade compliance.
• Coordination of export shipments with various customers, suppliers, and freight forwarders to ensure on time and in full shipments.
• Schedule carrier pick-ups and customer returns as needed.
• Monitor and maintain HTS classifications for import and export parts database.
• Develop, maintain, and audit hard copy export files.
• Assist the team on the Global Logistics Metrics.
• Verify accuracy of shipment information and accurately complete export documentation based on the requirements of different countries.
• Ensure Harmonized Code, Country of Origin, and Pricing information agrees with billing invoice.
• Follow up on shipment status.
• Establish best practices for import/export operation process controls and procedures.
• Perform additional duties as assigned.

Qualifications:

1. High school diploma or equivalent.
2. A minimum of three (3) years of clerical/administrative assistance experience.
3. Strong written and verbal communication skills.
4. Excellent organizational skills.
5. Ability to multitask and work independently.
6. Attention to detail.
7. Friendly and helpful phone demeanor.
8. Proficient with MS Word, Excel, PowerPoint, Teams, and Outlook.

Desired Qualifications

1. Associate degree preferred.
2. Prior experience in Logistics, import/export and trade compliance.
3. General knowledge of key trade areas, including but not limited to; EAR, HTS, CFR, NAFTA, AES etc.

Posting Country:

US - United States

Title:

Clerk, Logistics & Trade Compliance

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, ethnicity, disability, religion, national origin, gender, gender identity, gender expression, marital status, sexual orientation, age, protected veteran status, or any other characteristic protected by law.