Clerk: Individualized Educational Plan - Central Special Education

Central Special Education; Edgewater (MD); On-site; USD 34,000 - 42,000; Part time

Job summary

Anne Arundel County Public Schools Central Special Education in Edgewater, Maryland seeks a Clerk to support IEP processes, maintain files, and manage timelines. The role involves coordinating paperwork, ensuring accurate dissemination to teachers, parents, and administrators, and handling various clerical tasks in a school setting.

The ideal candidate will have a high school diploma, strong organizational skills, and experience with office software, with the ability to work with diverse

Qualifications

• High School Diploma or Equivalency Certificate required.
• One year recent office, clerical, and/or administrative experience preferred.
• Equivalent combination of education and experience may be acceptable.

Responsibilities

• Assists staff with IEP process documentation including parent notification and follow-up to meetings.
• Tracks timeline for referrals, evaluations, and annual reviews.
• Completes Medicaid billing forms and SSIS forms.
• Uses special education software to prepare related documentation.
• Makes copies of IEPs for review and use by staff and parents.
• Maintains and organizes student progress reports and data sheets.

Skills

Clerical experience

IEP knowledge

MS Office

File organization

Communication

Multitasking

Attention to detail

Time management

Education

High School Diploma or Equivalency Certificate

Tools

Word

Excel

Outlook

PowerPoint

Video/Web Conferencing

Job description

Anne Arundel County Public Schools Central Special Education - Edgewater, Maryland Open in Google Maps

Job Description

Title Code:

JOB SUMMARY
Provides clerical assistance to the administrative and teaching staff on matters related to special education. Work will include maintaining files, taking prior written notice, mailing documents, tracking timelines, and the use of office machines including a computer. Position serves as the collection and organization point, and disseminator of all paperwork related to the Individualized Educational Plan (IEP) process.
ESSENTIAL DUTIES/RESPONSIBILITIES

• Assists special education staff with IEP process documentation including parent notification and follow-up to meetings.
• Tracks timeline for referrals, evaluations, and annual reviews.
• Completes Medicaid billing forms and SSIS forms.
• Utilizes the special education software to prepare related documentation.
• Makes copies of IEP’s for review and use by special education, regular education teachers and parents.
• Maintains special education files and materials of instruction in an orderly manner.
• Maintains and organizes student progress reports, data sheets and/or other appropriate documentation of achievement.
• Performs other related duties as assigned within the same classification or lower.

MINIMUM QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education

• High School Diploma or Equivalency Certificate required.

Experience

• One (1) year recent office, clerical, and/or administrative experience preferred;
• Or an equivalent combination of education and experience which provides the required knowledge, skills, and abilities deemed sufficient to prepare the employee to successfully perform the duties of the position.

Knowledge, Skills, Abilities and Other Characteristics

• Ability to exercise initiative and good judgement in the timely execution of delegated administrative responsibilities.
• Ability to successfully manage multiple tasks simultaneously.
• Excellent organizational, analytical, and planning skills.
• Excellent inter-personal and problem-solving skills.
• Demonstrated oral and written communication skills.
• Ability to interpret and follow written instructions and specifications, communicate and work effectively and harmoniously with supervisors, administrators, and other employees.
• Demonstrated ability to effectively work and communicate with diverse populations.
• Demonstrated proficiency with business technology applications (e.g. Video/Web Conferencing, Microsoft Office Suite -Word, Excel, Outlook, and/or PowerPoint preferred). For new permanent secretarial/clerical/technician hires, a minimum score on a preemployment assessment is required.

Licenses and Certifications
Employee must retain active licenses, certifications, and enrollment as a condition of employment.

• N/A

Driving Requirements

• N/A

LEADERSHIP ROLE

• N/A

PHYSICAL DEMANDS/WORKING CONDITIONS
The physical demands and working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands

• Standing: under 1/3 percent of the time
• Walking: under 1/3 percent of the time
• Sitting: over 2/3 percent of the time
• Keyboarding: between 1/3 and 2/3 percent of the time
• Talking: between 1/3 and 2/3 percent of the time
• Hearing: between 1/3 and 2/3 percent of the time
• As required by the duties and responsibilities of the position.

Vision
The vision demands with correction described here are representative of those that must be met to successfully perform the essential functions of this job.

• No special vision requirements
• Office, school or similar indoor environment: over 2/3 percent of the time
• Moderate: between 1/3 and 2/3 percent of the time

Work Environment
Location

• Office, school or similar indoor environment: over 2/3 percent of the time

Noise Level

• Moderate: between 1/3 and 2/3 percent of the time

Weight & Force
Lifting and carrying requirements

• None:

Travel Requirements

• N/A

JOB INFORMATION

Approved Date: 7/1/2024

Established Date: 9/1/2000

Title Code: D33220

Title: CLERK: INDIVIDUALIZED EDUCATIONAL PLAN (IEP)

Alternate Title: Clerk: Individualized Educational Plan

Reports to Generic: Coordinator

Reports to Specific: COORDINATOR: BIRTH TO FIVE

ORGANIZATION

Division: Academics

Business Unit: Specialized Instruction & Early Intervention

Department: Birth to Five Programming & Services Accountability

Negotiated Agreement: Secretaries and Assistants Association of Anne Arundel County (SAAAAC)

HR JOB INFORMATION

Unit: IV

Days Worked: 191; 260

FLSA Exemption Status: Non-Exempt

Grade: SG06

Click HERE to view Terms of Employment, Benefits and Salary Scale. Scroll down to locate (Unit 4 - SAAAAC)

Months Worked: 10;12

Hours Worked: 7

Job Family: Administrative and Office Support

Sub-Function: Technical-Clerical Support

Position Type: 0.50 FTE

Job Categories:

Support Staff > Secretary

Clerk: Individualized Educational Plan - Central Special Education

Anne Arundel County Public Schools Central Special Education - Edgewater, Maryland Open in Google Maps

This job is also posted in Anne Arundel County Public Schools

Job Details

Job ID: 5939342
Application Deadline: Oct 01, 2026 11:59 PM (Eastern Standard Time)
Re-Posted: Yesterday

Starting Date: To Be Determined

Job Description

Title Code:

Clerk: Individualized Educational Plan (IEP)

JOB SUMMARYProvides clerical assistance to the administrative and teaching staff on matters related to special education. Work will include maintaining files, taking prior written notice, mailing documents, tracking timelines, and the use of office machines including a computer. Position serves as the collection and organization point, and disseminator of all paperwork related to the Individualized Educational Plan (IEP) process.
ESSENTIAL DUTIES/RESPONSIBILITIES

• Assists special education staff with IEP process documentation including parent notification and follow-up to meetings.
• Tracks timeline for referrals, evaluations, and annual reviews.
• Completes Medicaid billing forms and SSIS forms.
• Utilizes the special education software to prepare related documentation.
• Makes copies of IEP’s for review and use by special education, regular education teachers and parents.
• Maintains special education files and materials of instruction in an orderly manner.
• Maintains and organizes student progress reports, data sheets and/or other appropriate documentation of achievement.
• Performs other related duties as assigned within the same classification or lower.

MINIMUM QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education

• High School Diploma or Equivalency Certificate required.

Experience

• One (1) year recent office, clerical, and/or administrative experience preferred;
• Or an equivalent combination of education and experience which provides the required knowledge, skills, and abilities deemed sufficient to prepare the employee to successfully perform the duties of the position.

Knowledge, Skills, Abilities and Other Characteristics

• Ability to exercise initiative and good judgement in the timely execution of delegated administrative responsibilities.
• Ability to successfully manage multiple tasks simultaneously.
• Excellent organizational, analytical, and planning skills.
• Excellent inter-personal and problem-solving skills.
• Demonstrated oral and written communication skills.
• Ability to interpret and follow written instructions and specifications, communicate and work effectively and harmoniously with supervisors, administrators, and other employees.
• Demonstrated ability to effectively work and communicate with diverse populations.
• Demonstrated proficiency with business technology applications (e.g. Video/Web Conferencing, Microsoft Office Suite -Word, Excel, Outlook, and/or PowerPoint preferred). For new permanent secretarial/clerical/technician hires, a minimum score on a preemployment assessment is required.

Licenses and Certifications
Employee must retain active licenses, certifications, and enrollment as a condition of employment.

• N/A

Driving Requirements

• N/A

LEADERSHIP ROLE

• N/A

PHYSICAL DEMANDS/WORKING CONDITIONS
The physical demands and working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential