Clerk III - Sheriff

Whatcom County; Bellingham (WA); On-site; USD 30,000 - 45,000; Full time

Job summary

The Whatcom County Sheriff's Office is recruiting a full-time Clerk III to support the Records and Civil Divisions at the front counter. This entry-level role handles reports, data entry, inquiries, and policy explanations while maintaining confidentiality in a fast-paced environment.

Hours are 8:00 - 4:30, Monday to Friday. Background checks and a polygraph are required; civil service eligibility will be created to fill current and future Clerk III vacancies.

Qualifications

• Three years of progressively responsible general office, clerical and/or secretarial experience.
• One or more years of data entry experience in a law enforcement/criminal justice setting (preferred).
• U.S. Citizen or lawful permanent resident per Civil Service rules.

Responsibilities

• Processing reports
• Responding to inquiries from the public, staff and others
• Entering or obtaining data
• Explaining policies and procedures to citizens
• Dealing with victims, suspects and jail inmates in person and over the phone

Skills

General office experience

Data entry

Education

High school diploma or GED

Job description

The Whatcom County Sheriff's Office is currently recruiting a full-time Clerk III employee to support the Records and Civil Divisions at the front counter.

The Clerk III is an entry-level position which performs a variety of administrative and clerical tasks in support of law enforcement and investigative activities throughout the Sheriff's Office. A variety of tasks will be assigned such as processing reports; providing administrative support; responding to inquiries from the public, staff members and others; entering or obtaining data; explaining policies and/or procedures to citizens; and dealing with victims, suspects and/or jail inmates in person and over the phone. The work involves heavy data entry, a lot of interaction with teammates and the public, and requires a high level of accuracy. You will be working with sensitive and confidential information often related to crime and victimization, which some people may find disturbing.

Clerk III assignments include Records, Jail Reception, Sheriff's Office & Work Center Reception, Investigations and Civil Division.

Job duties may include:

• Processing reports
• Responding to inquiries from the public, staff members and others
• Entering or obtaining data
• Explaining policies and/or procedures to citizens
• Dealing with victims, suspects and/or jail inmates in person and over the phone.

The successful candidates must be able to work cooperatively with diverse individuals, groups and agencies, in a fast-paced, deadline-oriented environment.

Hours of Work: 8:00 - 4:30 Monday - Friday

Supervisor: Records/ID Administrator

For more information please review the job description and supplemental job description.

Salary Range:$21.60 to $32.75 (MCBA- Range 108.0)

Hiring rate depends on qualifications. This position receives annual pay increases to the next step in the associated salary range (apx. 3.8%) subject to satisfactory performance, in addition to any negotiated Cost of Living Adjustments (COLA). We are required by State Law to list the full salary range. As a public entity and in a union-covered position, we are required to make pay decisions based on experience, qualifications, and equity with other employees. Hiring rate typically is limited to entry to mid of the posted salary range, subject to required approvals.

Required:

• High school diploma or GED.
• Three (3) years of progressively responsible generaloffice, clerical and/or secretarial experience.
• Due to Civil Service rules, must be a United States Citizen or lawful permanent resident.

Preferred:

• One or more years of data entry experience in a law enforcement and/or criminal justice setting.
• Experience working in law enforcement and/or criminal justice.

Desirable:

• Completion of college-level computer courses in database, spreadsheet and word processing.

At its sole discretion, Whatcom County may consider combinations of education, experience, certifications, and training in lieu of specifically required qualifications contained herein.

Background check including a pre-employment polygraph examination, background investigation and psychological screening must meet County criteria for law enforcement employees.

This recruitment will create a Civil Service Eligibility Register which will be used to fill the current vacancy as well as additional Sheriff's Office Clerk III vacancies as they occur.

IMPORTANT INFORMATION ABOUT THE HIRING PROCESS:

Top candidates will be invited to participate in pre-employment clerical skills testing and an Oral Board panel interview scheduled for a later date. Candidates who successfully pass both skills testing and the Oral Board interview will have their name placed on a Civil Service Eligibility Register. The Eligibility Register will be used to fill the current Clerk III vacancy and other Clerk III positions that may become vacant in the Sheriff's Office during the next 12 months.

Due to the extensive Sheriff's Office background checking process, the person selected to fill this Clerk III position may not be eligible to begin employment for several months. Candidates must be willing to participate fully in the background checking process and complete a polygraph examination and psychological evaluation.