Clerk III-Seneca

Seneca Middle School; Michigan; On-site; USD 28,000 - 32,000; Full time

Job summary

Seneca Middle School in Michigan is seeking a Clerk III to support the main office. The role is 8 hours per day, 217 days per year, from 6:45am to 3:15pm, with paygrade 3 and an hourly rate of $20.01–$23.42. Immediate start and replacement of a current staffer are noted in the posting.

The position requires handling student records, registrations, attendance, and basic office duties while maintaining confidentiality and working with teachers, students, and families.

Qualifications

• High school diploma or equivalent required.
• 1 year of related clerical experience preferred.
• Knowledge of MS Office and school data systems.

Responsibilities

• Maintain student records and immunization files.
• Process registrations and attendance data in school systems.
• Dispense student medication and support scheduling.
• Communicate with staff and families to answer questions and address issues.

Skills

Word processing

Word processing programs

Spreadsheet programs

AS400

E-catalog

PowerSchool

Basic math

Communication

Customer service

SchoolDude

Education

High school diploma or equivalent

Tools

AS400

PowerSchool

E-catalog

SchoolDude

Job description

Clerk III-Seneca

Chippewa Valley Schools Seneca Middle School - Macomb, Michigan Open in Google Maps

This job is also posted in Chippewa Valley Schools

Job Details

Job ID: 5928767

Application Deadline: Sep 22, 2026 4:30 PM (Eastern Standard Time)

Posted: Sep 16, 2026 4:00 AM (UTC)

Starting Date: Immediately

Job Description

• SenecaMiddle School
• 8hrs/day
• 6:45am-3:15pm
• Paygrade 3- $20.01/hr
• 217 days
• ReplacingJamie Kenny
• Effectiveasap

Position Summary

Performs a wide variety of clerical support services to facilitate the efficient operation of the middle school main office, while maintaining confidentiality.

Duties and Responsibilities

(These duties and responsibilities are judged to be "essential functions" in terms of the Americans With Disabilities Act or ADA)

• Maintains student records.
• Maintains immunization and other health records.
• Process student registrations.
• Maintains, processes, updates and verifies student attendance records and enters data into school computer systems.
• Accesses the attendance telephone line, documents and monitors student attendance, and approves releases from school and issues passes; logs daily absences and tardies retrieved from phone calls, teachers, etc.
• Process purchase orders and order supplies using the E-catalog system.
• Schedule and process building use requests.
• Dispense student medication.
• Assist in maintaining the master schedule.
• Assist in preparing school correspondence, ie. Parent teacher conferences, locker assignments, book finds, etc.
• Creates student programs, awards, certificates, newsletters, etc.
• Schedule internal teachers to sub for emergencies/meetings.
• Operate office machines, such as photocopiers, scanners, computers, printers, calculators, facsimile machines, voicemail systems, and telephones.
• Communicate with customers, employees, students, and other individuals to answer questions, disseminate or explain information and address complaints.

The above statements are intended to describe the general nature and level of work being performed by a person in this position. They are not to be construed as an exhaustive list of all duties that may be performed by such a person.

Education, Experiences, Knowledge, Skills and Abilities

Education:

This position requires high school diploma or equivalent.

Experience:

• One year of related experience providing clerical support in an office setting preferred.

Knowledge:

• Knowledge of basic math, required.
• Knowledge of principles and processes for providing customer services, required.
• Knowledge of administrative and clerical procedures and systems such as word processing, spreadsheets, managing files and records, designing forms, and other office procedures, required.
• Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar, required.

Abilities:

• Ability to read and interpret district policies, guidelines, handbook, and government regulations, required.
• Ability to write routine reports and correspondence, required.
• Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form, required.
• Ability and willingness to learn different software systems, required.
• Ability to multi-task, meet deadlines, and work in a fast paced work environment, required.
• Ability and willingness to work cooperatively with teachers, community, students and staff, required.
• Ability to read, write, and communicate effectively in English to perform essential job duties, including but not limited to understanding and following safety instructions, responding appropriately to emergency situations, completing documentation, and interacting with English-speaking staff, students, community and supervisors, required.

Skills

• Word processing 40 wpm, required
• Word processing programs, required
• Spreadsheet programs, preferred
• AS400, required
• E-catalog, preferred
• Powerschool, preferred
• Basic math skills, required
• Good verbal and written communication skills, required
• Customer Service Skills, required
• SchoolDude, preferred

Testing

Keyboarding, Basic Word Processing, Basic Spreadsheet programs, Basic Math, Alpha Filing, Customer Service, Proofreading, Basic AS400, Basic PowerSchool and SchoolDude are required.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, use hands to finger, handle, or feel; talk and hear. The employee is occasionally required to stand; walk; reach with hands and arms; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 30 pounds of files and materials, etc. Specific vision abilities required by this job include close vision, and ability to adjust focus, especially due to concentration on a computer screen and small numbers.

Work Environment

The noise level in the work environment moderate to loud.

The qualifications listed above are guidelines for selection purposes; alternative qualifications may be substituted if sufficient to perform the duties of the job.

Title: Clerk Typist III–Middle School FLSA: Non- Exempt

Reports to: Principal, Assistant Principal Updated:November 2012

It is the policy of Chippewa Valley Schools not to discriminate on the basis of race, color, sex (including but not limited to sexual orientation, gender identity), religion, national origin or ancestry, age, disability, height, weight, genetics, or marital status in its programs, services, activities, or employment. Inquiries related to nondiscrimination policies, questions, concerns or to file a complaint should be directed to: Civil Rights and Title IX Coordinator, Director of Human Resources, Chippewa Valley Schools Administration, 19120 Cass Avenue, Clinton Township, MI 48038 Phone: [phone] Email: [e-mail] / Nondiscrimination inquiries related to disability should be directed to: Section 504 Coordinator, Director of Special Services, (same address) Phone: [phone] Email: [e-mail] .Persons with disabilities needing accommodations for employment must notify Chippewa Valley Schools of their need in writing within 182 days. Civil Rights and Title IX inquiries can also be directed to the Department of Civil Rights at [phone] or [e-mail] .

Position Type: Full-Time

Salary: $20.01 to $23.42 Per Hour

Support Staff > Secretary

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Human Resources
• 19120 Cass Avenue
• Clinton Township, Michigan 48038
• Phone: [phone]
• Email: [e-mail]