Clerk III - Records

Texas.gov - State of Texas Official Website; Abilene (TX); On-site; USD 10,000 - 60,000; Full time

Job summary

Join a dedicated team at a state-supported living center where your work will make a meaningful difference in the lives of individuals with intellectual and developmental disabilities. This role offers a unique opportunity to engage in vital administrative tasks, such as preparing surgery permits and managing appointment schedules. You'll be part of a supportive environment that values your contributions and provides comprehensive benefits, including paid health insurance and generous time off. If you're seeking a career filled with purpose and the chance to grow, this is the perfect opportunity for you.

Benefits

100% Paid Employee Health Insurance

Defined Benefit Pension Plan

Generous Time Off Benefits

Career Advancement Opportunities

Qualifications

• Experience in a clerical position, preferably in a medical office.
• Knowledge of medical terminology and coding systems.

Responsibilities

• Prepare surgery permits and schedule appointments.
• Compile consultant packets and maintain detailed records.
• Ensure compliance with confidentiality laws.

Skills

Microsoft Office

Electronic Medical Records

ICD-10-CM Coding

CPT Coding

Medical Terminology

Education

High School Diploma

Post High School Training in Medical Terminology

Job description

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage.

Functional Title:Clerk III - Records

Job Title:Clerk III

Agency:Health & Human Services Comm

Department:General Administration

Posting Number:5245

Closing Date:05/14/2025

Posting Audience:Internal and External

Occupational Category:Office and Administrative Support

Salary Group:TEXAS-A-11

Salary Range:$2,694.33-$3,946.25

Shift:Day

Additional Shift:Days (First)

Telework:Not Eligible for Telework

Travel:Up to 5%

Regular/Temporary:Regular

Full Time/Part Time:Full time

FLSA Exempt/Non-Exempt:Nonexempt

Facility Location:Abilene State Supported Living Center

Job Location City:ABILENE

Job Location Address:2501 MAPLE ST

Other Locations:Abilene

MOS Codes:

0100,0111,0160,0161,0170,3051,3372,3432,4133,6042,6046,6617,6672,15P,3F5X1,420A,42A,56M,68G,741X

8A200,AZ,CS,LS,LSS,PERS,PS,RP,RS,SK,SN,YN,YNS,F&S

Brief Job Description:

Come work in an environment where we truly value and respect those we serve and believe in the mission that all people can achieve a higher level of wellness and independence.

The state supported living centers serve people with intellectual and developmental disabilities who are medically fragile or who have behavioral problems. The centers provide campus-based direct services and supports at 13 centers located throughout the state. Learn About Our State Supported Living Centers

If you are looking for a place to work where you can establish a career that is filled with purpose, this is the job for you!

Works with surgery nurse and Radiology staff to prepare surgery and procedure permits; works with appointment clerk to schedule appointments, assemble consultant packets, and send out appointment information to designated staff; assist with Medicare to assure maximum reimbursement from Medicare is obtained; acts as back-up to appointment Clerk.

Essential Job Functions (EJFs):

Attends work on a consistently regular basis.

Answers phone and takes accurate messages; accurately answer questions, being mindful of confidentiality laws that governs release of information.

Accurately complete surgery permits/procedure permits, assuring that the correct permit is used and that the correct diagnosis, surgery/procedure, and adverse effects are listed on the permit. Assure that verbal consent is obtained only from the legally authorized person; accurately complete notification forms; and complete letter and send permit to obtain follow-up written consent. Assure permit is entered into consent tracker and that tracking continues until the signed permit is returned from the guardian/next-of-kin.

Accurately compile consultant packets, assuring that the information included is the information needed and/or requested by the consultant; assure that paperwork and consents for appointments are accurately completed and signed; and that the yellow sheet for the appointment is accurately completed with the correct address for the consultant and with the correct date/time of appointment.

Accurately abstracts provider office visits and accurately code the diagnoses for the office visit using ICD-10-CM codes and code office visits with the accurate CPT code so that maximum reimbursement can be obtained.

Serves as backup to other clerical support personnel when the are unable to come to work.

Other duties as assigned by supervisor which may include but are not limited to actively participating and/or serving in a supporting role to meet the agency's obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.

Knowledge, Skills and Abilities (KSAs):

Experience working with an electronic medical record.

Knowledge of medical terminology and anatomy and the IDC-10-CM and CPT coding systems.

Knowledge of Medicare rules and regulations.

Ability to accurately enter data into existing IRIS scheduling system.

Ability to organize and prioritize job duties.

Ability to prepare and maintain detailed records, files, and reports.

Registrations, Licensure Requirements or Certifications:

None

Initial Screening Criteria:

Education equivalent to a high school diploma required.

Post High School training in Medical terminology, anatomy, and ICD-10 CM coding and CPT coding systems

At least two years of paid work experience in a clerical position which included using computer for word processing, spreadsheets, or data entry, preferable in a medical office/hospital environment.

Experience working with an electronic medical record.

Additional Information:

Applicants must pass a fingerprint criminal background check, pre-employment drug screen, and registry checks including the Client Abuse/Neglect Reporting System (CANRS), Nurse Aide, Medication Aide and Employee Misconduct and HHS List of Excluded Individuals/Entities (LEIE).

Males between the ages of 18 – 25 must be registered with the Selective Service.

All State Supported Living Center Employees are subject to Random Drug Testing.

Flexibility in work hours may be required for this position. The position may be required to work overtime and/or extended hours. Must be willing to work weekends and holidays.

All applicants must be at least 18 years of age to be considered for employment at a state-operated facility.

Review our Tips for Success when applying for jobs at DFPS, DSHS and HHSC.

Active Duty, Military, Reservists, Guardsmen, and Veterans:

Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited tothose listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor's Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions.

ADA Accommodations:

In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

Pre-Employment Checks and Work Eligibility:

Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.

HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form

Telework Disclaimer:

This position may be eligible for telework. Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.