Clerk I, Accounts Payable

Alcorn State University; Lorman (MS); On-site; USD 32,000 - 52,000; Full time

Job summary

Alcorn State University in Mississippi seeks an accounts payable professional to process vendor payments, ensure timely postings to the general ledger, and maintain AP files.

The ideal candidate has an associate degree and at least two years of AP experience, strong GAAP knowledge, and superb organizational, analytical, and communication skills to handle 200-300 invoices weekly.

Qualifications

• Associate’s degree in Business Administration, Accounting, Finance or related field.
• Two years’ accounts payable experience.
• Knowledge of Generally Accepted Accounting Principles.
• Excellent organizational and analytical skills.
• Detail oriented.
• Excellent communication skills, verbal, written and interpersonal.
• Ability to prepare and enter 200-300 invoices, accurately, per week.
• Ability to analyze invoices for accuracy.
• Ability to exhibit proficiency with data management system.
• Ability to meet deadlines.
• Ability to work independently.
• Ability to be an effective team member and display initiative.
• Ability to prioritize and multi-task in a fast paced environment.

Responsibilities

• Audits and processes accurate and timely payments to vendors and individuals.
• Ensures university obligations are paid in a timely manner, per MS purchasing laws.
• Ensures all transactions are accurately and timely posted to the general ledger.
• Maintains accounts payable files.
• Prepares 1099’s and transmittals.
• Processes 3-way match with purchase order, invoice and received.
• Processes stop payments for vendors and student refunds.
• Runs receiving reports.
• Other related duties, as assigned.

Skills

GAAP knowledge

Organizational skills

Analytical skills

Detail oriented

Communication skills

Invoice processing

Deadline driven

Independent worker

Team player

Multi-tasking

Education

Associate’s degree in Business Administration, Accounting, Finance or related field

Tools

Data management system

Job description

• Audits and processesaccurateandtimelypayments to vendors and individuals
• Ensures university obligations are paidin a timely manner, per MS purchasing laws
• Ensures all transactions are accurately andtimelyposted to the general ledger
• Maintains accounts payable files
• Prepares 1099’s and transmittals
• Processes 3-way match with purchase order, invoice and received
• Processes stop payments for vendors and student refunds
• Runs receiving reports
• Other related duties, as assigned

• Associate’s degree in Business Administration, Accounting, Finance or related field
• Two (2) years’ accounts payable experience

• KnowledgeofGenerally Accepted Accounting Principles

• Excellent organizational and analytical skills

• Detail oriented

• Excellent communication skills, verbal, written and interpersonal

• Ability to prepareandenter 200-300 invoices, accurately, per week

• Ability to analyze invoices for accuracy

• Ability toexhibitproficiencywith data management system

• Ability to meet deadlines

• Ability to work independently

• Ability to be an effective team member and display initiative

• Ability to prioritize and multi-task in a fast paced environment