Clerk/Executive Officer

Judicial Branch of California; San Diego (CA); On-site; USD 95,000 - 135,000; Full time

Benefits offered by this job

Health benefits

Pension plan

Paid holidays

Job summary

The Fourth Appellate District Court of Appeal, Division One in downtown San Diego seeks a Clerk/Executive Officer to lead the Office of the Clerk and supervise non-judicial administration. This at-will position reports to the Administrative Presiding Justice and oversees budget, HR, facilities, IT and court services.

The Clerk/Executive Officer will foster a professional public service culture, build strong working relationships, and drive effective court operations while ensuring compliance

Qualifications

• Experience leading administrative operations in a court or government setting.
• Ability to develop and implement budgets, HR, facilities, IT, and related services.
• Strong communication and relationship-building with court staff and external partners.

Responsibilities

• Plan, organize, coordinate, and direct the Office of the Clerk of the Court.
• Oversee non-judicial administrative support activities for the court.
• Manage fiscal, accounting, budgetary duties and related administrative functions.

Skills

Team leadership

Budget management

Court administration

Education

Bachelor’s degree or higher

6 years court management experience

Job description

The Fourth Appellate District Court of Appeal, Division One, located in downtown San Diego, is accepting applications for the position of Clerk/Executive Officer for the Fourth District Court of Appeal. The position reports to the Administrative Presiding Justice.

Under the authority of the justices of the Court and direction of the Court’s Administrative Presiding Justice, the Clerk/Executive Officer is responsible for planning, organizing, coordinating, and directing the Office of the Clerk of the Court and, with minor exceptions, all non-judicial administrative support activities for the entire court. The Clerk/Executive Officer is an "at will" employee who serves at the pleasure of the justices of the court. This position offers an opportunity to contribute to the effective and collaborative administration of the court while fostering strong working relationships and supporting its ongoing mission and priorities.

The Court seeks a dynamic administrator with an exceptional capacity for managing and leading people who will serve as subject matter expert on court operations. This position is responsible for performing fiscal, accounting, and budgetary duties, in addition to managing the administrative and operational functions of the Court including assigned duties in human resources, facilities maintenance, fiscal management, information technology, and other court provided services.

The Clerk/Executive Officer should be a team builder who can motivate employees and sustain a culture that combines high performance with job satisfaction, professionalism, and a common sense of public service. It is essential that the administrator foster a respectful environment for employees, as well as users of Court services, and exercises best practices for personnel management. A proven track record of establishing and maintaining effective working relationships with other employees, successful performance management, and knowledge of California appellate procedures are desirable qualities, though not essential if the candidate can otherwise demonstrate the management skills needed for the position. Applicants can expect the Court to carefully consider both their education and experience.

Highlights of our benefits package include:

• Health/Dental/Vision benefits program
• 14 paid holidays per calendar year
• Choice of Annual Leave or Sick/Vacation Leave
• 1 personal holiday per year
• Up to $130 per month reimbursement for qualifying commuting costs
• CalPERS Retirement Plan
• 401(k) and 457 deferred compensation plans
• Employee Assistance Program
• Basic Life and AD&D Insurance
• FlexElect Program
• Pretax Parking
• Public Services Loan Forgiveness (PSLF)
  

Equal Employment Opportunity

The Court of Appeal, Fourth Appellate District is an Equal Opportunity Employer.

Knowledge of:

• Policies and procedures associated with appeals and original proceedings before an appellate court.
• Functions, procedures, rules, and regulations of the Clerk’s Office.
• California Rules of Court and rulemaking procedures.
• Management principles and practices, including goal setting; employee development; program development, implementation, and evaluation; and the supervision of employees.
• Principles and practices of budget development and administration.
• Administrative principles, best practices of personnel management, and procedures associated with human resources, business services, information systems, finance, security, and other services found in a court.
• Problem-solving and conflict resolution methods and techniques.
• The operation of personal computers and the use of specified computer applications, such as word processing and spreadsheets.
• Principles and techniques of preparing effective oral presentations.
• Principles and techniques of preparing a variety of effective written materials.

Ability to:

• Develop and implement court administrative programs, policies, and procedures.
• Develop and maintain effective working relationships with employees.
• Develop and implement goals, objectives, and work standards.
• Direct and/or manage programs and staff often through subordinate managers and/or supervisors.
• Translate goals, objectives, and policies into day-to-day operations.
• Develop and direct effective work teams and motivate individuals to meet goals and objectives and provide services in the most effective and efficient manner.
• Maintain fiscal, legal, and statistical records and prepare necessary summaries and reports.
  Develop and administer the court’s budget.
• Apply effective methods of office administration in the areas of purchasing, human resources, budgeting and accounting, information systems, and other business services related to the operation of the court.
• Use initiative and independent judgment within general policy guidelines.
• Apply problem-solving and conflict resolution methods and techniques.
• Operate personal computers and use specified computer applications, such as word processing and spreadsheets.
• Communicate effectively in English, orally and in writing.
• Establish and maintain effective working relationships with those contacted in the course of the work.
• Use tact and discretion in dealing with those contacted in the course of the work.

Licenses and Certificates:

None

Education and Experience:

Equivalent to possession of a bachelor’s degree, preferably in court administration or a related field, and six years of court management experience, including a minimum of two years of increasing responsible management experience. A law degree may be substituted for two years of experience.

OR

Two years as an Assistant Clerk/Executive Officer.