Clerk, Elementary

Lamar Consolidated ISD; Rosenberg (TX); On-site; USD 17,000 - 25,000; Full time

Job summary

Lamar Consolidated ISD in Rosenberg, TX seeks a clerical assistant to provide front-office support for the school office, handle calls, greet visitors, and maintain attendance and records.

You will assist with attendance, registrations, mail handling, and purchasing while upholding accuracy, organization, and customer service in a school setting.

Qualifications

• High school diploma or equivalent required.
• Proficiency in typing and word processing.
• Strong organization and communication skills.
• Ability to follow written and verbal instructions.
• Experience with a multi-line phone system is a plus.

Responsibilities

• Receive and direct incoming calls, take reliable messages and route to appropriate staff.
• Greet and direct campus visitors in a hospitable manner.
• Maintain visitor log and issue visitor passes in accordance with school and district procedures.
• Assist parents in checking students in and out of school and maintain attendance records.
• Assist with student registrations and withdrawals.
• Receive, sort and distribute mail, messages, documents and other deliveries.
• Duplicate printed materials as needed.
• Maintain filing system.
• Type correspondence and reports.
• Complete purchase orders and order supplies as needed.
• Maintain teacher and staff absence reports and send to Payroll.
• Maintain substitute sign-in sheet and send to Payroll.
• Attendance at work is an essential function.
• Other duties as assigned by supervisor.

Skills

Typing

Word processing

Office equipment operation

Interpersonal skills

Communication

Follow instructions

Education

High school diploma or G.E.D.

Tools

Multi-line phone system

Filing

Computer

Printer

Copier

Job description

Primary Purpose

To provide clerical assistance for the efficient operation of the school office.

RESPONSIBILITIES

Major Responsibilities and Duties

• Receive and direct incoming calls, take reliable messages and route to appropriate staff.
• Greet and direct campus visitors in a hospitable manner.
• Maintain visitor log and issue visitor passes in accordance with school and district procedures.
• Assist parents in checking students in and out of school and maintain accurate attendance records.
• Assist with student registrations and withdrawals.
• Receive, sort and distribute mail, messages, documents and other deliveries.
• Duplicate printed materials as needed.
• Maintain filing system.
• Type correspondence and reports.
• Complete purchase orders and order supplies as needed.
• Maintain teacher and staff absence from duty reports and send to the Payroll department.
• Maintain substitute sign-in sheet and send to the Payroll department.
• Attendance at work is an essential function.
• Other duties as assigned by the supervisor or designee.

EXPERIENCE

QUALIFICATIONS

• High school diploma or G.E.D.

Special Knowledge/Skills

• Proficiency in typing, word processing, performing basic clerical skills and operating office machines
• Effective organization, communication and interpersonal skills
• Ability to follow written and verbal instructions
• Ability to operate multi-line phone system
• Constructive and cooperative attitude toward the school, staff and students

OTHER INFORMATION

Equipment Used: Computer, printer, copier, multi-line phone, calculator, fax machine and other office equipment. Working Conditions: Mental/Physical Demands/Environmental Factors: Heavy lifting and carrying (45 pounds and over), reaching above shoulders, use of fingers, walking, standing, kneeling, repeated bending, specific visual requirements (using computer), specific hearing requirements (phone conversations).

The above statements are intended to describe the general purpose and responsibilities assigned to this job and are not intended to represent an exhaustive list of all responsibilities, duties and skills required.

GROUP / GRADE: Wage/Hour Status: Hourly; Reports To: Principal or Designee; Date Revised: October 2018