Clerk, Data Entry

AAR; Florida; On-site; USD 40,000 - 48,000; Full time

Job summary

AAR in Miami, FL seeks a Data Entry Analyst to coordinate and track maintenance records, ensuring timely, compliant entries across the aircraft maintenance lifecycle. The role supports accurate documentation and cross-team communication to maintain smooth operations.

The position requires attention to detail, proficiency in ERP tools, and the ability to work independently in a fast-paced environment. Full-time on-site in Miami.

Qualifications

• High school diploma or GED required.
• Experience in aviation maintenance data entry preferred.
• Strong English communication and documentation skills.

Responsibilities

• Oversee data entry across all phases of aircraft maintenance.
• Audit records for accuracy and regulatory compliance (FAA).
• Maintain/update records in ERP systems (SCEPTRE, StAAR, Concourse).
• Coordinate with internal teams and customers to ensure reports and documentation.

Skills

Data entry

Typing speed

Time management

Verbal communication

Written communication

Independent work

Document filing

Education

High school diploma or GED

Tools

SCEPTRE

StAAR

Concourse

Microsoft Office

Job description

Position Summary

The Data Entry Analyst is responsible for coordinating, monitoring, and tracking maintenance activities to ensure work is completed on time and in compliance with applicable regulations and company standards. This position plays a key role in supporting the efficient execution of aircraft maintenance tasks, maintaining accurate records, and communicating effectively across teams to ensure smooth operational flow.

Education and Experience Requirements

High school diploma or GED required; additional education or relevant technical training is a plus. Previous experience in a maintenance planning, data entry, or similar operational support role within the aviation industry preferred.

Physical Requirements

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee may be regularly required to sit, stand, bend, reach and move about the facility. The environmental characteristic for this position is an office setting.

Essential Duties and Responsibilities

Oversee and support data entry activities throughout all phases of the aircraft maintenance process, including arrival, active maintenance, departure, and post-test flight. Conduct audits to ensure all maintenance records, entries, and documentation are accurate, timely, and compliant with company policies, customer requirements, and FAA regulations. Maintain and update necessary records within internal and customer ERP systems, including SCEPTRE, StAAR, and Concourse. Assist with the preparation and validation of aircraft maintenance packages, tally sheets, and associated forms to support aircraft readiness and release. Coordinate with internal teams and external customers to ensure all reporting, documentation, and compliance obligations are met. Track open items, resolve discrepancies or rejections, and ensure completion of all transactions in alignment with company procedures and customer expectations. Perform other related duties as assigned.

Required Skills and Competencies

• Strong verbal and written communication skills in standard English.
• Ability to understand and follow written and verbal instructions.
• Professional and courteous interpersonal skills to interact with employees across all departments and external customers.
• Capable of working independently with minimal supervision.
• Demonstrated ability to prioritize tasks and manage time effectively in a dynamic environment.
• Computer literate with proficiency in Microsoft Office Suite and maintenance tracking software.
• Strong organizational skills, including typing, data entry, and document filing.

Job

Administrative

Primary Location

United States-Florida-Miami-Miami- Aircraft Services

Schedule

Full-time

Overtime Status

Non-exempt

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.