Clerk, Accounts Payable

San Diego Padres; San Diego (CA); On-site; USD 31,000 - 36,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401(k) with employer match

Life Insurance

Pet Insurance

Generous PTO & holidays

employee parking

Game tickets

Work from home Fridays

Ballpark discounts

Job summary

San Diego Padres is seeking a full-time Clerk, Accounts Payable to process invoices and check requests across multiple companies, ensuring expense control through a timely approval workflow. Responsibilities include receiving invoices, managing vendor accounts, preparing daily payable batches, reconciling statements, and supporting audits with accuracy and discretion.

Candidates with Concur Invoice and Microsoft Dynamics GP experience, proficiency in MS Office, and English/Spanish bilingual

Qualifications

• 1-2 years previous experience in Accounts Payable or General Accounting.
• Associate’s degree or education equivalent preferred.
• Able to work flexible hours including evenings, weekends, holidays and extended hours as needed.
• Minimum physical requirements: lift up to 25 pounds and travel to ballpark areas during games and events.
• Background check required after offer.

Responsibilities

• Receives all paper/electronic invoices and check requests and distributes to proper approvers in the approval workflow.
• Manages online vendor accounts and downloads invoices/statements.
• Proactively ensures invoices are approved in a timely manner.
• Reviews invoices and check requests for accuracy, proper coding, and approval.
• Ensures sales and use tax compliance on purchases.
• Processes 300-400 invoices and check requests per week.
• Prepares daily payables batches for management review.
• Prepares weekly batches of manual checks and electronic payments.
• Updates vendor database for addresses and tax information (1099 data).
• Prepares vendor-related requests from MLB Commissioner’s Office.
• Reconciles vendor statements and serves as liaison with vendors.
• Maintains AP files/records and supports staff accountant in payments.
• Disperses and reconciles petty cash expenses.
• Provides excellent internal/external customer service.
• Assists with audits and other duties as assigned.

Skills

Communication

Time management

Professional demeanor

Attendance

Bilingual English/Spanish

Education

Associate’s degree or education equivalent preferred

Tools

Concur Invoice

Microsoft Dynamics GP

MS Office

Job description

DEPARTMENT: Accounting & Finance

REPORTS TO: Senior Director, Finance

STATUS: Full-Time; Non-Exempt

Your role as Clerk, Accounts Payable:

You will be responsible for the timely and accurate processing of all invoices and check requests across multiple companies and ensures expense control by supervising the approval workflow for this process.

All the responsibilities we will trust you with:

• Receives all paper/electronic invoices and check requests to distribute to proper approvers in approval workflow (Concur Invoice)
• Manages online vendor accounts, to include downloading invoices and statements on a timely basis
• Proactively ensures invoices are approved in a timely manner
• Reviews all invoices and check requests for accuracy, proper coding, and approval
• Ensures Sales & Use Tax compliance on company purchases
• Processes approximately 300-400 invoices and check requests per week, including manually when necessary
• Prepares daily payables batches for management review
• Prepares weekly batches of manual checks and electronic payments
• Updates and maintains vendor database for proper addresses and tax information (including Form 1099 data)
• Prepares vendor related requests from MLB Commissioner’s Office
• Serves as liaison between vendors and the company, including reconciliation of vendor statements
• Maintains accounts payable files and records
• Supports Staff Accountant(s) with check & ACH payments
• Responsible for dispersing and reconciling petty cash expenses
• Provides excellent customer service to internal departments and vendors
• Supports department with administrative tasks
• Assists with accounts payable related audit requests
• Other duties as assigned

Your areas of knowledge and expertise that matter most:

• Experience with Concur Invoice and Microsoft Dynamics GP a plus
• Proficient computer skills including experience with MS Office products such as Word, Excel, Outlook, etc., and general knowledge of basic office equipment including copier, laser printer, telephone, and computer
• Possess strong communication skills, both written and verbal, and effectively work well with others in a collaborative, respectful manner
• Exceptional time management and organizational skills with capacity to handle high volumes of detailed work, multi-task and manage projects on strict deadlines
• Maintain professional demeanor with a high degree of discretion, integrity, and accountability
• Maintain consistent, punctual, and reliable attendance
• English/Spanish bilingual fluency a plus

You will be required to meet the following:

• Must be at least 18 years of age by the start of employment
• Associate’s degree or education equivalent preferred
• 1-2 years previous experience in Accounts Payable or General Accounting
• Able to work flexible hours including evenings, weekends, holidays and extended hours as needed
• Minimum physical requirements: able to travel to and gain access to various areas of the ballpark for prolonged periods of time during games and events; able to lift and transport up to 25 pounds
• As a condition of employment, you must successfully complete all post-offer, pre-employment requirements, including but not limited to a background check

Pay and additional compensation:

Per the California pay transparency law, the base hourly rate for this full-time position is $22.50 to $26.20.As a candidate for this position, your pay and related elements of compensation will be contingent upon your work experience, education, job-related skills and any other factors the San Diego Padres considers relevant to the hiring decision for this position.

In addition to the base pay, the Padres believe in providing a very competitive and generous compensation and benefits package for its employees. Benefits include, but are not limited to: Medical, Dental, Vision, 401(k) with employer match + automatic company Safe Harbor contribution, Basic Life Insurance (with option to purchase Supplemental Life Insurance), Pet Insurance, generous paid time off (PTO) and holiday program, paid employee parking, onsite barista service, employer provided game tickets to home games, onsite experiences, ballpark discounts on food and retail, work from home Fridays (during the off-season and when team is on the road), smart casual dress code and so much more! All benefits are subject to eligibility requirements and the terms of official plan documents which may be modified or amended at any given time.

The San Diego Padres are an Equal Opportunity Employer.

San Diego Padres Commitment:

The San Diego Padres are committed to creating a diverse and inclusive environment for our employees. We strive to create an environment for everyone by including perspectives from backgrounds that vary by race, ethnicity, religion, gender, age, disability, sexual orientation, veteran status, and national origin.

We believe skills are transferable and passion for our mission goes a long way.