Clerk 1- Community and Behavioral Health Services

Morris County Government; New Jersey; On-site; USD 38,000 - 52,000; Full time

Job summary

Morris County Government seeks a Clerk 1 to perform essential administrative tasks supporting the Division of Community and Behavioral Health Services. The role involves data entry, mail handling, mailing lists, and coordination of meetings and minutes in a county office setting.

The Clerk 1 will assist with timekeeping, funding processes, event coordination, and document delivery, with at least one night per month of extended hours.

Qualifications

• Strong computer skills and working knowledge of Microsoft Office.

Responsibilities

• Enter information into internal databases, systems, spreadsheets, etc.
• Organize ingoing and outgoing mail daily, including opening envelopes, date stamping documents, and distributing to the appropriate recipient.
• Maintain mailing and distribution lists for electronic and physical mail distribution.
• Assist with timekeeping in PrimePoint.
• Assist with the funding process, including gathering and sorting applications and documents, scheduling meetings.
• Assist with community events and monthly meetings, including scheduling, distributing materials, and transcribing minutes.
• Occasional extended hours at least one night per month beyond 4:30pm.
• Provide administrative support to the Division Director as needed.
• Maintain filing system.
• Order and monitor supplies.
• Answer calls and provide general information or transfer to the appropriate coordinator for program-related calls.
• Gathers and delivers documents to various County Offices as needed.

Skills

Computer literacy

Tools

Microsoft Office

Job description

Description

The Division of Community and Behavioral Health Services is seeking candidates for the position of Clerk 1. This position will carry out administrative work related to Federal, State, and County funding as well as general office responsibilities related to the Division.

Essential Functions And Responsibilities

Under supervision, performs a variety of administrative work to support the operations in the Division of Community and Behavioral Health Services:

• Enter information into internal databases, systems, spreadsheets, etc.
• Organize ingoing and outgoing mail on a daily basis which includes opening envelopes, date stamping documents, and distributing to the appropriate recipient
• Maintain mailing and distribution lists for electronic and physical mail distribution
• Assist with timekeeping in PrimePoint
• Assist with the funding process which may include gathering and sorting applications and documents, schedule meeting times/spaces, etc.
• Assist with community events and monthly meetings which will include scheduling, distribution of materials before the meeting, and transcribing meeting minutes
• This will require at least one night per month of extended hours that will go beyond 4:30pm
• Provide administrative support to the Division Director, as needed
• Maintains filing system
• Order and monitor supplies
• Answer calls and provide general information or transfer to the appropriate coordinator for specific, program related calls
• Gathers and delivers documents to various County Offices, as needed
• Strong computer skills and working knowledge of Microsoft Office

Qualifications

Appointees will be required to possess a valid New Jersey driver’s license.

Location

1 Medical Drive
Morris Plains NJ 07950