CLERICAL SUPERVISOR IV - DOWNTOWN, OAHU

State of Hawaiʻi; Hawaii; On-site; USD 52,786 - 66,803; Full time

Job summary

State of Hawai‘i seeks a Clerical Supervisor IV in the Department of Commerce & Consumer Affairs, Professional & Vocational Licensing Division. The role oversees clerical staff and supervises groups performing journey-level or senior-level clerical work, with a salary of $4,730 to $5,986 per month.

Qualifications require four and a half years of clerical experience, legal work authorization to work in the United States, and demonstrable supervisory skills.

Qualifications

• Four and one-half (4-1/2) years of responsible work experience in clerical tasks and office practices.
• Knowledge of grammar, spelling, punctuation and arithmetic and the ability to read and understand instructions.

Responsibilities

• Supervises groups of clerical staff through subordinate supervisors or directly.
• Oversees completion of journey-level and senior-level clerical work and related duties.

Skills

Clerical tasks

Office equipment

English basics

Reading comprehension

Job description

Recruitment Number 26-0280

This vacancy is with the Department of Commerce & Consumer Affairs, Professional & Vocational Licensing Division.

Recruitment Information

Recruitment Number 26-0280 This vacancy is with the Department of Commerce & Consumer Affairs, Professional & Vocational Licensing Division.

Salary: $4,730to $5,986 per month (SR-16, Step C to I)

Note: Hiring rates will be based on availability of funds, the applicant's qualifications, and other relevant factors.

This continuous recruitment may be closed at any time. The notice of the last day to file applications will be posted on the State of Hawaii's Civil Service Job Opportunities Listing page of our website.

Duties Summary

The Clerical Supervisor IV consists of two types of positions:

• Supervises, through one or more full or working subordinate supervisors, and has overall responsibility for, two or more groups of subordinates which perform journey level clerical work (comparable to Office Assistant III), or
• Serves as the immediate supervisor of, with overall responsibility for, the work of a group of subordinates which perform senior level clerical work (comparable to Office Assistant IV).

Performs other related duties as assigned.

Minimum Qualification Requirements

To qualify, you must meet all of the following requirements:

Legal Authorization To Work

The State of Hawaii requires all persons seeking employment with the government of the State shall be citizens, nationals, or permanent resident aliens of the United States, or eligible under federal law for unrestricted employment in the United States.

General Clerical Experience:

Four and one-half (4-1/2) years of responsible work experience which involved independently performing a variety of clerical tasks and demonstrated knowledge of and competence in carrying out office practices and procedures in clerical work systems and the operation of various kinds of office equipment and technologies. The experience must also have demonstrated knowledge of and competence in the use of English grammar, spelling, punctuation and arithmetic; and the ability to read and understand oral and written instructions, write simply and directly and compare words and numbers quickly and accurately.

Non-Qualifying Experience:

Experience limited to the performance of simple and repetitious clerical work which primarily involved a short cycle of tasks and manual dexterity shall not be considered qualifying, Examples of such non-qualifying work include, but are not limited to, tasks such as wrapping and unwrapping articles; opening envelopes, folders and similar containers; affixing tags and labels; rearranging or tidying up office desks and equipment; and delivering, distributing, or collecting correspondence or parcels.

Supervisory Experience:

Supervisory work experience which included: planning, organizing, scheduling, and directing the work of others; assigning and reviewing their work; advising them on difficult work problems; training and developing subordinates; and evaluating their work performance.

Substitutions Allowed:

Relevant substitutions as described in the Minimum Qualification Requirements may apply.

01013:100812:04:KW

Other Information

The State of Hawai'i complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If you require reasonable accommodations in completing an application, any pre-employment testing, or otherwise participating in the selection process, please call 808-587-1111 for assistance.

PUBLIC SERVICE LOAN FORGIVENESS (PSLF) PROGRAM

The PSLF Program is a federal program that is intended to encourage individuals to work in public service by forgiving the balance of their federal student loans. To qualify, the individual must have made 120 qualifying payments while employed by a qualifying employer. For more information, please visit https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-service

ELECTRONIC NOTIFICATION TO APPLICANTS

The Department of Human Resources Development (HRD) will use electronic mail (email) to notify applicants of important information relating to the status and processing of your application as a part of our ongoing efforts to increase operational efficiency, promote the conservation of green resources, and minimize delays and costs.

Please ensure that the email address and contact information you provide is current, secure, and readily accessible to you. We will not be responsible in any way if you do not receive our emails or fail to check your email-box in a timely manner. In addition, please be aware that you may no longer receive notification about applications submitted if you choose to disable the Job Application Emails feature in your Account Settings.

TESTING INFORMATION

The examination for this recruitment will be conducted on an unassembled basis where the examination score is based on an evaluation and rating of your education and experience. It is therefore important that your employment application provide a clear and detailed description of the duties and responsibilities of each position you held.

In-person interviews and/or further testing in Hawaii may be required at the discretion of the hiring agency. If in-person interviews and/or further testing is a requirement, applicants who meet the minimum qualification requirements and are referred to the vacancy must be available to participate in person and at their own expense in this required phase of the selection process.

Applicants are encouraged to submit their applications as soon as possible. In addition to employment availability and score, the referral of qualified applicants may be based upon other factors including date of receipt of the application.