EXECUTIVE SPECIALIST VI - OAHU

State of Hawaiʻi; Hawaii; On-site; USD 72,930 - 88,744; Full time

Job summary

A state government agency in Hawaii is seeking an Administrative Assistant VI to support the director in managing departmental programs. The ideal candidate will have a bachelor's degree and significant experience in complex analysis and program coordination. Responsibilities include conducting studies, analyzing data, and offering insightful recommendations to improve efficiency. This position requires excellent communication skills and the ability to work autonomously. The salary ranges from $6,535 to $7,952 per month, commensurate with experience.

Qualifications

• Experience in journalism, communications, public affairs, or public relations.
• Ability to write clear and comprehensive reports and proposals.
• Previous experience in managing communications tools like social media.

Responsibilities

• Assist the director in directing departmental programs.
• Conduct special studies and analyze program effectiveness.
• Provide recommendations for administrative improvements.

Skills

Analytical skills

Clear communication

Problem-solving

Data analysis

Education

Bachelor's degree from an accredited four‑year college or university

Job description

Recruitment Information
The immediate vacancies are located in Downtown. Recruitment Number 24-0322.
Salary: $6,535 to $7,952 per month (SR-26, Step D to I). Hiring rates will be based on availability of funds, the applicant's qualifications, and other relevant factors. A continuous recruitment may be closed at any time. The notice of the last day to file applications will be posted on the State of Hawaii's Civil Service Job Opportunities Listing page of our website.

Duties Summary

The Administrative Assistant VI performs advanced administrative work in assisting the director of a department in directing the activities of large‑scale departmental programs; advises superiors on various administrative matters; conducts special studies with delegated authority to implement necessary changes, procedures, etc.; and performs other duties as required.

• This is NOT an office support or secretarial position. Examples of duties include: conducting special studies and analysis of programs; collecting and analyzing data; investigating complaints and infractions of rules and regulations; identifying problems and alternative solutions and their advantages and disadvantages; developing logical recommendations for a course of action; etc.

Minimum Qualification Requirements

Applicants must meet all the requirements for the position they are seeking as of the date of the application, unless otherwise specified. To qualify, you must meet all of the following requirements:

Legal Authorization To Work

The State of Hawaii requires all persons seeking employment with the government of the State to be citizens, nationals, or permanent resident aliens of the United States, or eligible under federal law for unrestricted employment in the United States.

Education

A bachelor's degree from an accredited four‑year college or university. Excess work experience as described below or any other responsible administrative or professional work experience which provided knowledge, skills, and abilities comparable to those acquired in four years of successful study may be substituted for education on a year‑for‑year basis. To be acceptable, the experience must have been of such scope, level, and quality as to assure possession of comparable knowledge, skills, and abilities.

General Experience

One and one‑half (1 ½) years of professional work experience that demonstrated the ability to write clearly and comprehensively such materials as reports, analysis, proposals, recommendations, and justifications for actions or articles suitable for publication; read and interpret complex written materials such as federal and state laws, rules, regulations, and/or program guidelines; resolve complex problems; express oneself orally in a clear and persuasive manner in various situations; establish and maintain cooperative working relationships; and prepare operational and activity reports.

Specialized Experience

Three (3) years of professional work experience that demonstrated responsibility for planning and coordinating program activities and solving operational problems involving administrative processes and the relationships between programs. Such experience must have demonstrated administrative abilities by completion of assignments or projects involving administrative problems (e.g., conducting studies and analysis of programs, projects and services to assess effectiveness, adherence to program directives and achievement of goals and objectives, resource needs, cost and benefit factors, and other essential management concerns and recommending alternative courses of action to resolve problems and increase the effectiveness of operations and other concerns). The experience must have demonstrated a high degree of analytical skill involving the ability to identify information needs, collect and analyze data, identify problems and alternative solutions and their advantages and disadvantages, and develop logical recommendations for a course of action, and the ability to read, comprehend and interpret complex material and draft comprehensive reports of findings and conclusions.

Desired Qualifications

At least three (3) years of professional work experience in journalism, communications, public affairs and/or public relations, creating content for and managing the production of a variety of communications tools and vehicles such as social media, website development and management, video and photo creation, podcasts, PowerPoint, newsletters, internal communications, media relations communications, photography, or videography. Desired work experience may be obtained concurrently with either the required general or specialized experience.

Substitutions Allowed

Relevant substitutions as described in the Minimum Qualification Requirements may apply.

Other Information

The State of Hawai'i complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If you require reasonable accommodations in completing an application, any pre‑employment testing, or otherwise participating in the selection process, please call 808‑587‑1111 for assistance.

PUBLIC SERVICE LOAN FORGIVENESS (PSLF) PROGRAM

The PSLF Program is a federal program that is intended to encourage individuals to work in public service by forgiving the balance of their federal student loans. To qualify, the individual must have made 120 qualifying payments while employed by a qualifying employer. For more information, please visit https://studentaid.gov/manage-loans/forgiveness-cancellation.

ELECTRONIC NOTIFICATION TO APPLICANTS

The Department of Human Resources Development (HRD) will use electronic mail (email) to notify applicants of important information relating to the status and processing of their applications. Please ensure that the email address and contact information you provide is current, secure, and readily accessible to you. We will not be responsible in any way if you do not receive our emails or fail to check your email‑box in a timely manner. In addition, you may no longer receive notification about applications submitted if you choose to disable the Job Application Emails feature in your Account Settings.

TESTING INFORMATION

The examination for this recruitment will be conducted on an unassembled basis where the examination score is based on an evaluation and rating of your education and experience. It is therefore important that your employment application provide a clear and detailed description of the duties and responsibilities of each position you held. In‑person interviews and/or further testing in Hawaii may be required at the discretion of the hiring agency. If in‑person interviews and/or further testing is a requirement, applicants who meet the minimum qualification requirements and are referred to the vacancy must be available to participate in person and at their own expense in this required phase of the selection process. Applicants are encouraged to submit their applications as soon as possible. In addition to employment availability and score, the referral of qualified applicants may be based upon other factors including date of receipt of application.