Clerical Specialist (part-time, temporary position)

Kent State; Kent (OH); On-site; USD 18,000 - 21,000; Part time

Job summary

Kent State University on the Kent Campus in Kent, OH seeks a part-time Clerical Specialist to support a specialized area with clerical tasks, forms processing and customer communications. The role requires attention to policy and accuracy, plus routine filing and data entry.

Working schedule is 20 hours per week, Monday through Friday 1:00 p.m. to 5:00 p.m., for four months or less. A security check is required and employment is equal opportunity.

Qualifications

• High school diploma or equivalent.
• At least six months clerical experience in an office or business setting.
• Familiar with office practices and procedures; English grammar, spelling and punctuation; basic filing.

Responsibilities

• Provide specialized clerical support following policies and procedures.
• Respond to questions from students, parents, employees and others and direct as needed.
• Maintain files and operate office equipment; prepare and mail form letters as needed.
• Type brief correspondence and routine forms; assist in training staff.

Skills

Interpersonal communication

Keyboarding

Education

High School Diploma or Equivalent

Tools

Microsoft Office Suite

Job description

Clerical Specialist (part-time, temporary position)

Job no: 224466
Work type: Staff/Classified
Location: Kent Campus - Kent, OH
Categories: Part-time

Job Title: Clerical Specialist

Physical Location: Kent Campus - Kent, OH

$13.12

Basic Function:

Provides specialized clerical support to area by applying established policies and procedures to a variety of clerical duties; some judgment is exercised when considering several pieces of information to determine the correct course of action. Reports to designated supervisor.

Duties/essential functions may include, but not be limited to, the following:

• Prepares, processes and/or maintains forms relevant to a specialized function/area based on established policies and procedures; may assist in the completion of forms; verifies accuracy and completeness of forms; may obtain missing information and/or verify accuracy of information prior to validating and processing forms.
• Responds orally to questions/problems from students, parents, employees and others relative to area of specialization; may access information from a variety of sources; takes appropriate action to resolve problems (e.g., completes forms, directs to another area, etc.).
• Maintains a system or subsystem of files regarding area of specialization.
• Operates various office equipment (e.g., computer, calculator, copier, etc.).
• May print and mail standard response letters (i.e., form letters) to students and others concerning requests for information or processing of forms pertaining to area of specialization; occasionally may alter or modify standard letters.
• May answer telephone and greet visitors.
• May type brief correspondence, routine forms, envelopes, memos, etc., using a computer.
• May train and direct student or temporary employees; may participate in training new employees.
• Performs related duties as required.

Additional Examples of Duties – if applicable:

High school diploma or equivalent. A minimum of six months’ clerical experience in an office or business setting.

Minimum Qualifications:

License/Certification:

Knowledge Of:

• Office practices and procedures
• English grammar, spelling, and punctuation
• Standard procedures for alphanumeric filing

Skill In:

• Interpersonal communication to effectively interact with University personnel and public in person and over the telephone (e.g., to answer routine questions, explain procedures)
• Keyboarding (i.e., 35 net words per minute), if required by position

Ability To:

• Utilize Microsoft Office Suite
• Apply policies and procedures
• Read, write, and accurately follow oral and written instructions
• Proofread written information
• Maintain accurate records
• Classify information according to established methods
• Operate various office equipment
• Perform basic mathematics (e.g., add, subtract, multiply, and divide whole numbers, fractions, and decimals, and to calculate percentages)
• Learn and utilize specific software applications
• Manage time effectively and set priorities

Preferred Qualifications – if applicable:

Assessments:

Asterisk (*) indicates knowledge, skills, abilities which require assessments

Working Conditions / Physical Requirements:

Working Schedule:

Monday through Friday, 1:00 p.m. to 5:00 p.m.; however, schedule may vary to meet department needs. This is a part-time position, working 20 hours per week for 4 months or less.

Additional Information:

Must pass a security check.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Kent State University is a Smoke-Free, Tobacco-Free University effective July 1, 2017. Smoking and tobacco use are not permitted on any of Kent State’s campuses or other locations and properties that are owned, operated, or leased by Kent State, both domestic and international. For additional details, visit www.kent.edu/smoke-free.

The intent of this description is to illustrate the types of duties and responsibilities that will be required of positions given this title and should not be interpreted to describe all the specific duties and responsibilities that may be required in any particular position. Directly related experience/education beyond the minimum stated may be substituted where appropriate at the discretion of the Appointing Authority. Kent State University reserves the right to revise or change job duties, job hours, and responsibilities.

Advertised: October 08, 2026 Eastern Daylight Time
Applications close: October 14, 2026 Eastern Daylight Time