Clerical Specialist (part-time, temporary position)

Kent State University; Kent (OH); Presencial; USD 15 000 - 21 000; Tempo parcial

Resumo da oferta

Kent State University is seeking a Clerical Specialist to provide specialized clerical support at the Kent Campus in Kent, OH. The role requires processing forms, answering routine inquiries, and maintaining filing systems while utilizing Microsoft Office tools.

Working hours are part-time, with a schedule of 20 hours per week for up to four months. A high school diploma or equivalent and six months of clerical experience are preferred, along with strong Communication skills and accurate data

Qualificações

• High school diploma or equivalent.
• At least six months of clerical experience.
• Proficient in Microsoft Office Suite.

Responsabilidades

• Prepares, processes and maintains forms according to established policies; verifies accuracy and completeness.
• Responds to questions from students, parents, employees and others related to the area of specialization.
• Maintains a filing system for the area of specialization.
• Operates office equipment (computer, calculator, copier, etc.).
• Types brief correspondence and routine forms using a computer.
• May train or direct student or temporary employees.

Conhecimentos

Interpersonal communication

Keyboarding 35 wpm

Formação académica

High school diploma or equivalent

Ferramentas

Microsoft Office Suite

Descrição da oferta de emprego

Job Title:

Clerical Specialist

Physical Location:

Kent Campus - Kent, OH

Salary:

$13.12

Basic Function:

Provides specialized clerical support to area by applying established policies and procedures to a variety of clerical duties; some judgment is exercised when considering several pieces of information to determine the correct course of action. Reports to designated supervisor.

Duties/essential functions may include, but not be limited to, the following:

• Prepares, processes and/or maintains forms relevant to a specialized function/area based on established policies and procedures; may assist in the completion of forms; verifies accuracy and completeness of forms; may obtain missing information and/or verify accuracy of information prior to validating and processing forms.
• Responds orally to questions/problems from students, parents, employees and others relative to area of specialization; may access information from a variety of sources; takes appropriate action to resolve problems (e.g., completes forms, directs to another area, etc.).
• Maintains a system or subsystem of files regarding area of specialization.
• Operates various office equipment (e.g., computer, calculator, copier, etc.).
• May print and mail standard response letters (i.e., form letters) to students and others concerning requests for information or processing of forms pertaining to area of specialization; occasionally may alter or modify standard letters.
• May answer telephone and greet visitors.
• May type brief correspondence, routine forms, envelopes, memos, etc., using a computer.
• May train and direct student or temporary employees; may participate in training new employees.
• Performs related duties as required.

Additional Examples of Duties – if applicable:

High school diploma or equivalent. A minimum of six months' clerical experience in an office or business setting.

Knowledge Of:

Office practices and procedures
English grammar, spelling, and punctuation
Standard procedures for alphanumeric filing

Skill In:

Interpersonal communication to effectively interact with University personnel and public in person and over the telephone (e.g., to answer routine questions, explain procedures)
Keyboarding (i.e., 35 net words per minute), if required by position

Ability To:

Utilize Microsoft Office Suite
Apply policies and procedures
Read, write, and accurately follow oral and written instructions
Proofread written information
Maintain accurate records
Classify information according to established methods
Operate various office equipment
Perform basic mathematics (e.g., add, subtract, multiply, and divide whole numbers, fractions, and decimals, and to calculate percentages)
Learn and utilize specific software applications
Manage time effectively and set priorities

Assessments:

Asterisk (*) indicates knowledge, skills, abilities which require assessments

Working Schedule:

Monday through Friday, 1:00 p.m. to 5:00 p.m.; however, schedule may vary to meet department needs. This is a part-time position, working 20 hours per week for 4 months or less.

Additional Information:

Must pass a security check.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

For official job descriptions, visit www.kent.edu/hr.

Kent State University is a Smoke-Free, Tobacco-Free University effective July 1, 2017. Smoking and tobacco use are not permitted on any of Kent State's campuses or other locations and properties that are owned, operated, or leased by Kent State, both domestic and international. For additional details, visit www.kent.edu/smoke-free.

Disclaimer:

The intent of this description is to illustrate the types of duties and responsibilities that will be required of positions given this title and should not be interpreted to describe all the specific duties and responsibilities that may be required in any particular position. Directly related experience/education beyond the minimum stated may be substituted where appropriate at the discretion of the Appointing Authority. Kent State University reserves the right to revise or change job duties, job hours, and responsibilities.