Clerical Specialist

Lancaster County; Lancaster (Lancaster County); On-site; USD 33,000 - 40,000; Full time

Job summary

The Lancaster County Clerical Specialist I position handles initial intake and management of original court documents, docketing orders, and updating PFAD system entries. You will interact with attorneys and the public, perform scanning, filing, and data entry, and support weekly court hearings in a team environment.

Requirements include a high school diploma and at least one year of office experience with data entry. Strong organization and communication skills are essential for this role.

Qualifications

• High School Diploma or Equivalent required.
• One year of office experience with data entry.
• Experience with filing and docketing is a plus.

Responsibilities

• Receiving, reviewing, conforming, verifying and/or entering documents into database.
• General Docketing.
• Scanning.
• Filing.
• File Preparation.
• Phone/Mail Assistance.
• May involve processing of fees.

Skills

Data entry

Typing

Organizational skills

Customer service

Communication

Education

High School Diploma or Equivalent

Tools

Microsoft Word/Excel

Database entry system

Job description

Starting Compensation:

$36,270.00/Annually

Find job security and stability alongside a growing community and a team that supports you. Level up your career through a large network and specialty training.

Job Description:

JOB SUMMARY

• This is a clerical position that performs various office support functions.
• This Clerical Specialist I position is responsible for the initial intake and management of original court documents.
• The PFA Clerk works in cooperation with Bail Administration staff to initiate the filing of Protection From Abuse Petitions.
• The clerk enters these petitions and all subsequent filings into the computer system.
• They will also docket Orders from the Court and mail to parties/attorneys.
• The job involves scanning and docketing all filings to preserve the official record for the Lancaster County Court of Common Pleas.
• In addition, the clerk will update the statewide PFAD system for law enforcement updates.
• Files are maintained both digitally and in paper format.
• There will be significant customer service at the counter, on the phone and via email with attorneys and pro se litigants.
• Position also requires regular interaction with judicial staff and includes attending weekly hearings in court.
• Court hearings involve assisting the Judge in the administration of PFA hearings, taking notes, preparing sentencing sheets, etc.
• A professional and helpful demeanor is required.
• Applicants must be service-oriented with high attention to detail.
• The PFA Clerk works in a team environment with other PFA team members.

REPORTING RELATIONSHIPS

• Reports to (Chief) Deputy Prothonotary

ESSENTIAL JOB FUNCTIONS

• Receiving, reviewing, conforming, verifying and/or entering documents into database
• General Docketing
• Scanning
• Filing
• File Preparation
• Phone/Mail Assistance
• May involve processing of fees

OTHER SPECIFIC TASKS OR DUTIES

• Other assigned tasks as needed.

MINIMUM QUALIFICATIONS

• High School Diploma or Equivalent
• One year of office experience that includes computer data entry
• Any combination of equivalent education, training, and experience.

KNOWLEDGE, SKILLS AND ABILITIES

• Competency in the operation of basic office equipment: computer, copier, etc.
• Excellent organizational skills
• Strong attention to detail
• Ability to type/keyboard proficiently
• Ability to locate files within an organized filing system
• Ability to communicate effectively and tactfully with the public in person and on the phone
• Work cooperatively with co-workers
• Work cooperatively with other courthouse personnel
• Ability to analyze situations accurately and pursue an effective course of action
• Ability to review documents, locate and analyze data, enter appropriate information accurately into the computer
• Ability to review correspondence and pleadings, analyze dispositions, perform simple math calculations, process requests and documents

REQUIRED LICENSES/CERTIFICATIONS/CLEARANCES

• None

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT

• Ability to transport dockets and indices weighing up to 25 lbs. to various locations in the courthouse
• Retrieve and accurately re-file documents in file folders on shelves ranging from I foot to 6 feet in height
• Ability to handle stressful situations tactfully and effectively
• Ability to sit for an extended period of time.

The County of Lancaster offers comprehensive benefits to our employees. Read more about our benefits here.

Lancaster County Government provides Equal Employment Opportunity for all persons regardless of race, religion, age, sex, national origin, genetic information or disability. The County also observes all applicable laws regarding Veterans status. The County reflects this action in all areas of employment and compensation practices and policies. Employment with the County is based upon the ability to perform the job as well as dependability and reliability once an individual is hired.