Clerical Specialist

Weltman, Weinberg & Reis Co.; Birmingham (AL); Hybrid; USD 23,000 - 30,000; Full time

Benefits offered by this job

Retention Bonus

Paid Time Off

401(k)

Health, Dental, Vision

Parental Leave

Life and Disability Insurance

Job summary

Weltman, Weinberg & Reis Co. is seeking a Clerical Specialist to support the Legal Collections department. You will handle routine documents, correspondence, and data entry, while contacting clients, attorneys and courts to provide updates and request items as needed.

The role requires accurate document handling, strong typing and communication skills, and the ability to manage multiple tasks in a professional office environment in Birmingham, AL. Training and attendance are essential to success.

Qualifications

• High school diploma or GED required.
• Six months of relevant business experience or equivalent combination of education, training and experience.
• Ability to type at least 35 words per minute.
• Excellent oral and written communication skills.
• Strong organizational and multi-tasking skills.
• Proficiency with Microsoft Word, Excel, Outlook and PowerPoint.
• Must pass background check and drug screen.

Responsibilities

• Prepares routine department documents, letters and correspondence.
• Contact internal/external customers, attorneys and courts to provide or request documents and status updates.
• Review and assemble documents for court proceedings with proper signatures, notarization, and attachments.
• Set up and close accounts per procedures.
• Handle inbound/outbound calls and verify information for collections.
• Sort, file, locate and distribute records; manage mail and document copies.

Skills

Typing speed 35 wpm

Excellent communication

Organizational skills

Multi-tasking

Microsoft Office proficiency

Education

High school diploma or GED

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Job description

The Clerical Specialist within our Legal Collections department provides administrative and clerical support to ensure the efficient operation of the department.

Responsibilities/Duties/Functions/Tasks:

• Prepares routine, department-specific documents, letters and correspondence
• Contacts internal and/or external customers, attorneys and courts via mail, fax, telephone, or e-mail to provide or request needed documents and provide status updates
• Reviews and assembles documents and materials for court proceedings, ensuring proper signatures are obtained, documents are notarized, appropriate exhibits are attached, etc.
• Sets up and/or closes accounts according to established procedures
• Takes inbound calls, directs calls, and conveys messages, as required
• Makes outbound calls, verifies consumer information, reads credit bureaus and follows up on leads, as required for collections
• Sorts, files, locate, and distribute records, processes mail, photocopies and faxes documents
• Performs computer data entry to update account files
• Complete all required training applicable to this position
• Regular and predictable attendance is an essential function of this position
• Other duties, as assigned

The Schedule:

Qualifications:

• High school diploma or general education degree (GED).
• 6 months relevant business experience or an equivalent combination of education, training, and experience.
• Ability to type a minimum of 35 words per minute.
• Excellent oral and written communication skills.
• Organizational and multi-tasking skills.
• Skill with Microsoft Office Application (Word, Excel, Outlook, PowerPoint).
• Must pass background check and drug screen.

Benefits and Compensation:

• $19.48/hr.
• $2,000 Retention Bonus during the 1st year of employment
• Employees proficient in Spanish may receive additional compensation
• Paid Time Off (PTO) - 16 days annually + 9 Company paid holidays
• Competitive benefits - Medical, Rx, Dental, Vision, 401(k), Parental Leave, Life and Disability Insurance and more. You can review our benefits at www.weltman.com/careers for more information.
• Promotional opportunities from within the firm
• Employee Perks Available from Verizon, Car Dealerships, Local Movie Theaters, Theme Parks, etc. Positive office environment with regularly scheduled parties, contests, and community support initiatives

Physical and Mental Demands:

The physical and mental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the empl oyee is regularly required to remain in a stationary position at a workstation. This position requires constant use of hands and fingers for typing and operating a computer and other office equipment. The employee must possess the ability to communicate information and ideas in writing and verbally. Occasional standing, walking, bending, and lifting of items weighing up to 15 pounds may be required. Close visual acuity is needed to read, analyze data, and view a computer terminal for extended periods.

This position operates in a professional office environment. It is representative of those an employee encounters while performing the essential functions of this job. The employee will experience low to moderate noise levels and moderate interruptions. The workspace is well-lit and climate controlled.

EEO Statement:

Weltman is an equal opportunity employer.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.