Clerical Specialist

Weltman, Weinberg & Reis; Birmingham (AL); On-site; USD 26,000 - 30,000; Full time

Benefits offered by this job

Medical insurance

Rx drug coverage

Dental insurance

Vision insurance

401(k)

PTO 16 days

9 holidays

Retention bonus

Spanish incentive

Promotional opportunities

Job summary

Weltman, Weinberg & Reis in Birmingham, AL is seeking a Clerical Specialist to support the Legal Collections team. The role focuses on routine document preparation, client and attorney outreach, and meticulous file handling for court-related materials.

The position demands accurate typing, solid MS Office skills, and reliable, confidential administrative work. A strong team player with attention to detail will thrive here.

Qualifications

• High school diploma or GED required.
• Typing speed of at least 35 words per minute.
• Strong written and verbal communication skills.
• Excellent organizational and multi-tasking abilities.
• Proficiency with Word, Excel, Outlook and PowerPoint.
• Background check and drug screen required.

Responsibilities

• Prepares routine, department-specific documents and letters.
• Contacts customers, attorneys and courts for documents and status updates.
• Reviews and assembles documents for court proceedings with necessary signatures and notarization.
• Sets up and closes accounts per procedures.
• Takes inbound calls and makes outbound calls for collections.
• Sorts, files, and distributes records; handles mail, copies, and faxes.
• Performs data entry to update account files.
• Completes required training and maintains regular attendance.

Skills

Typing 35 wpm

Communication skills

Organizational skills

Multi-tasking

Education

High school diploma or GED

Tools

Microsoft Office

Job description

The Clerical Specialist within our Legal Collections department provides administrative and clerical support to ensure the efficient operation of the department.

Responsibilities/Duties/Functions/Tasks:

• Prepares routine, department-specific documents, letters and correspondence
• Contacts internal and/or external customers, attorneys and courts via mail, fax, telephone, or e-mail to provide or request needed documents and provide status updates
• Reviews and assembles documents and materials for court proceedings, ensuring proper signatures are obtained, documents are notarized, appropriate exhibits are attached, etc.
• Sets up and/or closes accounts according to established procedures
• Takes inbound calls, directs calls, and conveys messages, as required
• Makes outbound calls, verifies consumer information, reads credit bureaus and follows up on leads, as required for collections
• Sorts, files, locate, and distribute records, processes mail, photocopies and faxes documents
• Performs computer data entry to update account files
• Complete all required training applicable to this position
• Regular and predictable attendance is an essential function of this position
• Other duties, as assigned

The Schedule:

Qualifications:

• High school diploma or general education degree (GED).
• 6 months relevant business experience or an equivalent combination of education, training, and experience.
• Ability to type a minimum of 35 words per minute.
• Excellent oral and written communication skills.
• Organizational and multi-tasking skills.
• Skill with Microsoft Office Application (Word, Excel, Outlook, PowerPoint).
• Must pass background check and drug screen.

Benefits and Compensation:

• $19.48/hr.
• $2,000 Retention Bonus during the 1st year of employment
• Employees proficient in Spanish may receive additional compensation
• Paid Time Off (PTO) - 16 days annually + 9 Company paid holidays
• Competitive benefits - Medical, Rx, Dental, Vision, 401(k), Parental Leave, Life and Disability Insurance and more. You can review our benefits at www.weltman.com/careers for more information.
• Promotional opportunities from within the firm
• Employee Perks Available from Verizon, Car Dealerships, Local Movie Theaters, Theme Parks, etc. Positive office environment with regularly scheduled parties, contests, and community support initiatives

Physical and Mental Demands:

The physical and mental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the empl oyee is regularly required to remain in a stationary position at a workstation. This position requires constant use of hands and fingers for typing and operating a computer and other office equipment. The employee must possess the ability to communicate information and ideas in writing and verbally. Occasional standing, walking, bending, and lifting of items weighing up to 15 pounds may be required. Close visual acuity is needed to read, analyze data, and view a computer terminal for extended periods.

This position operates in a professional office environment. It is representative of those an employee encounters while performing the essential functions of this job. The employee will experience low to moderate noise levels and moderate interruptions. The workspace is well-lit and climate controlled.

EEO Statement:

Weltman is an equal opportunity employer.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.